[Federal Register Volume 63, Number 230 (Tuesday, December 1, 1998)]
[Notices]
[Pages 66133-66134]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-31766]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records Notice.

AGENCY: Department of the Navy, DoD.
ACTION: Notice to amend a record system.

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SUMMARY: The Department of the Navy proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on December 31, 1998, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems report. The record system being amended is set forth 
below, as amended, published in its entirety.
    Dated: November 23, 1998.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01070-2

System name:
    Naval Attache Files (February 22, 1993, 58 FR 10695).

Changes:
* * * * *

System location:
    Delete entry and replace with `Navy Files: Naval Attache Affairs 
Office, Office of Naval Intelligence (ONI-3), 4251 Suitland Road, 
Washington, DC 20395-5720.
    Marine Corps Files: Commandant of the Marine Corps, Headquarters, 
United States Marine Corps, (ATTN: CI/CIRP), 2 Navy Annex, Washington, 
DC 20380-1775.'
* * * * *

Categories of records in the system:
    Delete entry and replace with `File contains copies of 
questionnaires (i.e., Naval Attache Background Inventory, Naval Attache 
Opinion Inventory; Naval Attache Relationship Questionnaire; and 
Substance Abuse Subtle Screening Inventory (SASSI)), data collected 
during personal interviews; information from the individual's military 
personnel file; etc.'
* * * * *

Purpose(s):
    Delete entry and replace with `To provide data to Navy, Marine 
Corps and Defense Intelligence Agency officials to determine 
suitability of Navy and Marine Corps officer personnel for assignment 
to the Defense Attache System.'
* * * * *

Safeguards:
    Delete entry and replace with `Access is provided on need-to-know 
basis only. Manual records are stored in a controlled access area and 
are accessible only to a very limited number of authorized personnel 
with proper security clearance. Access to computerized data is 
controlled by password or other user code.'

Retention and disposal:
    Delete entry and replace with `Records are opened on individuals 
when first nominated for attache duty. Records are destroyed when 
personnel are transferred, separated, or when files

[[Page 66134]]

are no longer needed, whichever is earlier.'
* * * * *

Record source categories:
    Delete entry and replace with `Individual; family members; Defense 
Security Service; Naval Criminal Investigative Service; and personnel 
files.'
* * * * *
N01070-2

System name:
    Naval Attache Files.

System location:
    Navy Files: Naval Attache Affairs Office, Office of Naval 
Intelligence (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720.
    Marine Corps Files: Commandant of the Marine Corps, Headquarters, 
United States Marine Corps, (ATTN: CI/CIRP), 2 Navy Annex, Washington, 
DC 20380-1775.

Categories of individuals covered by the system:
    U.S. Navy and Marine Corps Officers nominated and/or assigned to 
duty in the Defense Attache System (DAS).

Categories of records in the system:
    File contains copies of questionnaires (i.e., Naval Attache 
Background Inventory, Naval Attache Opinion Inventory; Naval Attache 
Relationship Questionnaire; and Substance Abuse Subtle Screening 
Inventory (SASSI)), data collected during personal interviews; 
information from the individual's military personnel file; etc.

Authority for maintenance of the system:
    National Security Act of 1974, as amended: 5 U.S.C. 301, 
Departmental Regulations; 10 5013; 44 U.S.C. 3101; and E.O. 9397 (SSN).

Purpose(s):
    To provide data to Navy, Marine Corps and Defense Intelligence 
Agency officials to determine suitability of Navy and Marine Corps 
officer personnel for assignment to the Defense Attache System.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of State to determine suitability of personnel 
for security clearances and assignment to the Defense Attache System.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Manual and automated files.

Retrievability:
    Retrieved by name and Social Security Number.

Safeguards:
    Access is provided on need-to-know basis only. Manual records are 
stored in a controlled access area and are accessible only to a very 
limited number of authorized personnel with proper security clearance. 
Access to computerized data is controlled by password or other user 
code.

Retention and disposal:
    Records are opened on individuals when first nominated for attache 
duty. Records are destroyed when personnel are transferred, separated, 
or when files are no longer needed, whichever is earlier.

System manager(s) and address:
    Navy Files: Naval Attache Affairs Office, Office of Naval 
Intelligence (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720
    Marine Corps Files: Commandant of the Marine Corps, Headquarters, 
United States Marine Corps, (ATTN: CI/CIRP), 2 Navy Annex, Washington, 
DC 20380-1775.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Naval Attache Affairs Office, Office of Naval Intelligence (ONI-
3), 4251 Suitland Road, Washington, DC 20395-5720 (for Navy files) or 
to the Commandant of the Marine Corps, Headquarters, United States 
Marine Corps, (ATTN: CI/CIRP), 2 Navy Annex, Washington, DC 20380-1775 
(for Marine Corps files).
    Request should contain name and Social Security Number of 
individual and be signed.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Naval 
Attache Affairs Office, Office of Naval Intelligence (ONI-3), 4251 
Suitland Road, Washington, DC 20395-5720 (for Navy files) or to the 
Commandant of the Marine Corps, Headquarters, United States Marine 
Corps, (ATTN: CI/CIRP), 2 Navy Annex, Washington, DC 20380-1775 (for 
Marine Corps files).
    Request should contain name and Social Security Number of 
individual and be signed.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; family members; Defense Security Service; Naval 
Criminal Investigative Service; and personnel files.

Exemptions claimed for the system:
    None.
[FR Doc. 98-31766 Filed 11-30-98; 8:45 am]
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