[Federal Register Volume 63, Number 217 (Tuesday, November 10, 1998)]
[Notices]
[Pages 63035-63037]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-29576]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records Notice

AGENCY: Department of the Navy, DoD.
ACTION: Notice to amend a record system.

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SUMMARY: The Department of the Navy proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on December 10, 1998, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.

[[Page 63036]]

    The Department of the Navy proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems report. The record system being amended is set forth 
below, as amended, published in its entirety.
    Dated: October 30, 1998.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01500-2

System name:
    Student Records (January 19, 1994, 59 FR 2834).
Changes:
* * * * *

Categories of records in the system:
    In line 12, after the words `test scores,' add `psychological 
profile'.
* * * * *

Record Source Categories:
    Delete entry and replace with `Individual; schools and educational 
institutions; Commander, Navy Personnel Command; Chief of Naval 
Education and Training; Commandant of the Marine Corps; Commanding 
Officer, Naval Special Warfare Center; Commander, Navy Recruiting 
Command; and instructor personnel.'
* * * * *
N01500-2

System name:
    Student Records.

System location:
    Schools and other training activities or similar organizational 
elements of the Department of the Navy and Marine Corps. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Records of present, former, and prospective students at Navy and 
Marine Corps schools and other training activities or associated 
educational institution of Navy sponsored programs; instructors, staff 
and support personnel; participants associated with activities of the 
Naval Education and Training Command, including the Navy Campus for 
Achievement and other training programs; tutorial and tutorial 
volunteer programs; dependents' schooling.

Categories of records in the system:
    Schools and personnel training programs administration and 
evaluation records. Such records as basic identification records i.e., 
Social Security Number, name, sex, date of birth, personnel records 
i.e., rank/rate/grade, branch of service, billet, expiration of active 
obligated service, professional records i.e., Navy enlisted 
classification, military occupational specialty for Marines, sub-
specialty codes, test scores, psychological profile, basic test battery 
scores, and Navy advancement test scores. Educational records i.e., 
education levels, service and civilian schools attended, degrees, 
majors, personnel assignment data, course achievement data, class 
grades, class standing, and attrition categories. Academic/training 
records, manual and mechanized, and other records of educational and 
professional accomplishment.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).

Purpose(s):
    To record course and training demands, requirements, and 
achievements; analyze student groups or courses; provide academic and 
performance evaluation in response to official inquiries; provide 
guidance and counseling to students; prepare required reports; and for 
other training administration and planning purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Manual records may be stored in file folders, card files, file 
drawers, cabinets, or other filing equipment. Automated records may be 
stored on magnetic tape, discs, or in personal computers.

Retrievability:
    Social Security Number and name.

Safeguards:
    Access is provided on a `need-to-know' basis and to authorized 
personnel only. Records are maintained in controlled access rooms or 
areas. Data is limited to personnel training associated information. 
Computer terminal access is controlled by terminal identification and 
the password or similar system. Terminal identification is positive and 
maintained by control points. Physical access to terminals is 
restricted to specifically authorized individuals. Password 
authorization, assignment and monitoring are the responsibility of the 
functional managers. Information provided via batch processing is of a 
predetermined and rigidly formatted nature. Output is controlled by the 
functional managers who also control the distribution of output.

Retention and disposal:
    Destroy after completion of training, transfer, or discharge, 
provided the data has been recorded in the individual's service record 
or on the student's record card.

System manager(s) and address:
    The commanding officer of the activity in question. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Requester should provide his full name, Social Security Number, 
military or civilian duty status, if applicable, and other data when 
appropriate, such as graduation date. Visitors should present drivers 
license, military or Navy civilian employment identification card, or 
other similar identification.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Requester should provide his full name, Social Security Number, 
military or civilian duty status, if applicable, and other data when 
appropriate, such as graduation date. Visitors should present

[[Page 63037]]

drivers license, military or Navy civilian employment identification 
card, or other similar identification.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Individual; schools and educational institutions; Commander, Navy 
Personnel Command; Chief of Naval Education and Training; Commandant of 
the Marine Corps; Commanding Officer, Naval Special Warfare Center; 
Commander, Navy Recruiting Command; and instructor personnel.

Exemptions claimed for the system:
    None.
[FR Doc. 98-29576 Filed 11-9-98; 8:45 am]
BILLING CODE 5000-04-F