[Federal Register Volume 63, Number 199 (Thursday, October 15, 1998)]
[Notices]
[Pages 55373-55375]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-27652]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DoD.
ACTION: Altering a system of records.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration adds a 
new category of individuals who are prohibited from receiving or 
possessing firearms under the Brady Handgun Violence Prevention Act 
(Pub.L. 103-159). Specifically, these are individuals who have been 
convicted in any court of a misdemeanor crime of domestic violence.
DATES: The alteration will be effective without further notice on 
November 16, 1998, unless comments are received that would result in a 
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics 
Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The alteration adds a new category of individuals who are 
prohibited from receiving or possessing firearms under the Brady 
Handgun Violence Prevention Act (Pub.L. 103-159). Specifically, these 
are individuals who have been convicted in any court of a misdemeanor 
crime of domestic violence. The specific change to the record system 
being altered is set forth below followed by the notice, as altered, 
published in its entirety.
    An altered system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on September 28, 1998, to the House Committee 
on Government Reform and Oversight, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: October 9, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S322.15 DMDC

SYSTEM NAME:
    Defense Incident-Based Reporting System (DIBRS)(August 20, 1997, 62 
FR 44264).

Changes:
* * * * *

Categories of individuals covered by the system:
    Add to the end of the entry `or have been convicted in any court of 
a

[[Page 55374]]

misdemeanor crime of domestic violence.'
* * * * *
S322.15 DMDC

System name:
    Defense Incident-Based Reporting System (DIBRS).

System location:
    Primary location: W.R. Church Computer Center, Naval Postgraduate 
School, Monterey, CA 93943-5000.
    Back-up files maintained in a bank vault in Hermann Hall, Naval 
Postgraduate School, Monterey, CA 93943-5000.

Categories of individuals covered by the system:
    Active duty military (includes Coast Guard) or civilian personnel 
who have been apprehended or detained for criminal offenses which must 
be reported to the Department of Justice pursuant to the Uniform Crime 
Reporting Handbook as required by the Uniform Federal Crime Reporting 
Act.
    Active duty military (includes Coast Guard) personnel accused of 
criminal offenses punishable under the Uniform Code of Military 
Justice.
    Active duty military (includes Coast Guard) personnel convicted by 
civilian authorities of felony offenses as defined by State or local 
law; attempting or committing suicide; or whose dependent resides in 
the same household and is the victim of Sudden Infant Death Syndrome 
(SIDS).
    Individuals who are victims of those offenses which are either 
reportable to the Department of Justice or are punishable under the 
Uniform Code of Military Justice.
    Active duty military (includes Coast Guard) personnel who must be 
reported to the Department of Justice under the Brady Handgun Violence 
Prevention Act because such personnel have been referred to trial by a 
general courts-martial for an offense punishable by imprisonment for a 
term exceeding one year; have left the State with the intent of 
avoiding either pending charges or giving testimony in criminal 
proceedings; are either current users of a controlled substance which 
has not been prescribed by a licensed physician (Note: includes both 
current and former members who recently have been convicted by a 
courts-martial, given nonjudicial punishment, or administratively 
separated based on drug use or failing a drug rehabilitation program) 
or using a controlled substance and losing the power of self-control 
with respect to that substance; are adjudicated by lawful authority to 
be a danger to themselves or others or to lack the mental capacity to 
contract or manage their own affairs or are formally committed by 
lawful authority to a mental hospital or like facility (Note: includes 
those members found incompetent to stand trial or found not guilty by 
reason of lack of mental responsibility pursuant to Articles 50a and 
72b of the Uniform Code of Military Justice); have been discharged from 
the Armed Services pursuant to either a dishonorable discharge or a 
dismissal adjudged by a general courts-martial; or have been convicted 
in any court of a misdemeanor crime of domestic violence.

Categories of records in the system:
    Records compiled by law enforcement authorities (e.g., Defense 
Protective Service, military and civilian police, military criminal 
investigation services or commands); DoD organizations and military 
commands; Legal and judicial authority (e.g., Staff Judge Advocates, 
courts-martial); and Correctional institutions and facilities (e.g., 
the United States Disciplinary Barracks) consisting of personal data on 
individuals, to include but not limited to, name; social security 
number; date of birth; place of birth; race; ethnicity; sex; 
identifying marks (tattoos, scars, etc.); height; weight; nature and 
details of the incident/offense to include whether alcohol, drugs and/
or weapons were involved; driver's license information; actions taken 
by military commanders (e.g., administrative and/or non-judicial 
measures, to include sanctions imposed); court-martial results and 
punishments imposed; confinement information, to include location of 
correctional facility, gang/cult affiliation if applicable; and 
release/parole/clemency eligibility dates.
    Records also consist of personal information on individuals who 
were victims. Such information does not include the name of the victim 
or other personal identifiers (e.g., Social Security Number, date of 
birth, etc.), but does include the individual's residential zip code; 
age; sex; race; ethnicity; and type of injury.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulation; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 18 U.S.C. 922 note, 
Brady Handgun Violence Prevention Act; 28 U.S.C. 534 note, Uniform 
Federal Crime Reporting Act; 42 U.S.C. 10601 et seq., Victims Rights 
and Restitution Act; DoD Directive 7730.47, Defense Incident-Based 
Reporting System (DIBRS); and E.O. 9397 (SSN).

Purpose(s):
    To provide a single central facility within the Department of 
Defense (DoD) which can serve as a repository of criminal and specified 
other non-criminal incidents which will be used to satisfy statutory 
and regulatory reporting requirements, specifically to provide crime 
statistics required by the Department of Justice (DoJ) under the 
Uniform Federal Crime Reporting Act; to provide personal information 
required by the DoJ under the Brady Handgun Violence Prevention Act; 
and statistical information required by DoD under the Victim's Rights 
and Restitution Act; and to enhance DoD's capability to analyze trends 
and to respond to executive, legislative, and oversight requests for 
statistical crime data relating to criminal and other high-interest 
incidents.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may be disclosed outside the Department of Defense as a routine 
use pursuant to 5 U.S.C. 552a(b)(3) only as follows:
    To the Department of Justice:
    (1) To compile crime statistics so that such information can be 
both disseminated to the general public and used to develop statistical 
data for use by law enforcement agencies.
    (2) To compile information on those individuals for whom receipt or 
possession of a firearm would violate the law so that such information 
can be included in the National Instant Criminal Background Check 
System which may be used by firearm licensees (importers, manufactures 
or dealers) to determine whether individuals are disqualified from 
receiving or possessing a firearm.
    The `Blanket Routine Uses' set forth at the beginning of the DLA 
compilation of record system notices do not apply to this record 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage media.

Retrievability:
    Retrieved by name, Social Security Number, incident number, or any 
other data element contained in system.

Safeguards:
    W.R. Church Computer Center: Tapes are stored in a locked cage in a

[[Page 55375]]

controlled access area; tapes can be physically accessed only by 
computer center personnel and can be mounted for processing only if the 
appropriate security code is provided.
    Back-up location: Tapes are stored in a bank-type vault; buildings 
are locked after hours and only properly cleared and authorized 
personnel have access.

Retention and disposal:
    Disposition pending (until NARA disposition is approved, treat as 
permanent).

System manager(s) and address:
    Deputy Director, Defense Manpower Data Center, DoD Center Monterey 
Bay, 400 Gigling Road, Seaside, CA 93955-6771.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquires 
to the Privacy Act Officer, Headquarters, Defense Logistics Agency, 
CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221.
    Written requests should contain the full name, Social Security 
Number, date of birth, and current address and telephone number of the 
individual.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address inquiries to the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, CAAR, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Written requests should contain the full name, Social Security 
Number, date of birth and current address and telephone number of the 
individual.

Contesting record procedures:
    The DLA rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in DLA 
Regulation 5400.21; 32 CFR part 323; or may be obtained from the 
Privacy Act Officer, Headquarters, Defense Logistics Agency, CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    The military services (includes the U.S. Coast Guard) and Defense 
agencies.

Exemptions claimed for the system:
    None.
[FR Doc. 98-27652 Filed 10-14-98; 8:45 am]
BILLING CODE 5000-04-F