[Federal Register Volume 63, Number 199 (Thursday, October 15, 1998)]
[Notices]
[Pages 55372-55373]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-27651]
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to amend system of records.
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SUMMARY: The Department of the Army is amending a system of records
notice in its existing inventory of record systems subject to the
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on
November 16, 1998, unless comments are received which result in a
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division,
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft.
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the record system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: October 9, 1998.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-20 NGB
System name:
Equal Opportunity Investigative Files (February 22, 1993, 58 FR
10002).
Changes:
* * * * *
System location:
Delete entry and replace with `National Guard Bureau, Directorate
for Equal Opportunity, 4501 Ford Avenue, Suite 380, Alexandria, VA
22302-1454.'
Categories of individuals covered by the system:
Delete entry and replace with `National Guard applicants for
technician employment, technicians, and military members who file
complaints of discrimination or who are involved in such complaints.'
* * * * *
Authority for maintenance of the system:
Delete entry and replace with `10 U.S.C 3013; 32 U.S.C 32; DoD
Directive 1350.2, DoD Military Equal Opportunity (MEO) Program; Army
Regulation 600-20, Army Command Policy; and E.O. 9397 (SSN).'
* * * * *
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete second paragraph.
* * * * *
Retention and disposal:
Delete entry and replace with `Destroy after 4 years.'
* * * * *
A0600-20 NGB
System name:
Equal Opportunity Investigative Files (February 22, 1993, 58 FR
10002).
System location:
National Guard Bureau, Directorate for Equal Opportunity, 4501 Ford
Avenue, Suite 380, Alexandria, VA 22302-1454.
[[Page 55373]]
Categories of individuals covered by the system:
National Guard applicants for technician employment, technicians,
and military members who file complaints of discrimination or who are
involved in such complaints.
Categories of records in the system:
Formal complaints of discrimination; counselors' reports;
notification letters to the complainant; affidavits from complainant
and/or witnesses; investigative reports; hearings transcript;
examiner's findings, recommendations; decisional documents; and similar
relevant records.
Authority for maintenance of the system:
10 U.S.C 3013; 32 U.S.C 32; DoD Directive 1350.2, DoD Military
Equal Opportunity (MEO) Program; Army Regulation 600-20, Army Command
Policy; and E.O. 9397 (SSN).
Purpose(s):
To investigate and resolve complaints of discrimination, provide
facts to the Adjutant General of a State for issuing a proposed
disposition to a complainant.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The `Blanket Routine Uses' set forth at the beginning of the Army's
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
By name of complainant.
Safeguards:
Records are maintained in secured rooms/cabinets accessible only to
designated officials who have a need in the performance of assigned
duties.
Retention and disposal:
Destroy after 4 years after final resolution of case.
System manager(s) and address:
National Guard Bureau, Directorate for Equal Opportunity, 4501 Ford
Avenue, Suite 380, Alexandria, VA 22302-1454.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
National Guard Bureau, Directorate for Equal Opportunity, 4501 Ford
Avenue, Suite 380, Alexandria, VA 22302-1454.
For verification purposes, individual should provide the full name,
current address and telephone number, sufficient details concerning the
complaint to facilitate locating the record, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Office of
National Guard Bureau, Directorate for Equal Opportunity, 4501 Ford
Avenue, Suite 380, Alexandria, VA 22302-1454.
For verification purposes, individual should provide the full name,
current address and telephone number, sufficient details concerning the
complaint to facilitate locating the record, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, investigative reports, witness statements,
Army records and reports.
Exemptions claimed for the system:
None.
[FR Doc. 98-27651 Filed 10-14-98; 8:45 am]
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