[Federal Register Volume 63, Number 187 (Monday, September 28, 1998)]
[Notices]
[Pages 51609-51622]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-25732]


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LIBRARY OF CONGRESS

Copyright Office
[Docket No. RM 98-9]


Privacy Act of 1974: Current Systems of Records

AGENCY: Copyright Office, Library of Congress.

ACTION: Notice of current systems of records and of establishment of 
new systems of records.

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SUMMARY: The Copyright Office is publishing a list of its systems of 
records with descriptions of the records and the ways they are 
maintained, as is required by the Privacy Act of 1974. This updates the 
list published August 16, 1993, and reflects changes, additions and 
deletions of records maintained by the Office since the last 
publication of systems of records. This will enable members of the 
public who wish to access information the Office maintains to make 
accurate and specific requests for such information.

DATES: Comments should be received on or before November 1, 1998. These 
systems of records will become effective November 1, 1998, unless the 
Copyright Office publishes notice to the contrary.

ADDRESSES: Interested persons should submit ten copies of their written 
comments: If by mail to Office of General Counsel, Copyright Office, 
Library of Congress, Washington, DC 20559-6000. By hand to: Office of 
General Counsel, Copyright Office, Library of Congress, James Madison 
Memorial Building, LM 403, 1st and Independence Avenue, SE., 
Washington, DC 20559-6000.

FOR FURTHER INFORMATION CONTACT: Marilyn J. Kretsinger, Assistant 
General Counsel, or Patricia L. Sinn, Senior Attorney, Copyright 
Office, Library of Congress, Washington, DC 20559-6000. Telephone: 
(202) 707-8380. Fax: (202) 707-8366.

SUPPLEMENTARY INFORMATION: The Copyright Office periodically reviews 
and reports the systems of records it maintains, as directed by terms 
of the Administrative Procedure Act (APA), title 5 of the United States 
Code. See 5 U.S.C. 552a(e)(4). The APA applies to certain Copyright 
Office activities

[[Page 51610]]

described in title 17, United States Code, section 701(d). The Office 
last published its systems of records August 16, 1993.
    This publication of the Copyright Office systems of records 
reflects changes in the records maintained in the Office in light of: 
(1) Its new functions and duties under the Uruguay Round Agreements 
Act, Pub. L. 103-465, 108 Stat. 4809, 4976 (1994); (2) its new 
functions and duties under the Copyright Royalty Tribunal Reform Act, 
Pub. L. 103-198, 107 Stat. 2304 (1993) and (3) deletions or additions 
to existing file systems. The Uruguay Round Agreements Act added a new 
section 104A to the Copyright Act of 1976 establishing a procedure for 
restoration of copyright in certain works that had fallen into the 
public domain in the United States. Filings of notices of intent to 
restore copyrights in such works are received by the Office and 
recorded as records maintained here for reference. The Office is 
identifying as a new file CO-27 ``Notices of Intent to Enforce 
Copyrights Restored Under the Uruguay Round Agreements Act. The 
Copyright Royalty Tribunal Reform Act created a new system of Copyright 
Arbitration Royalty Panels to administer copyright compulsory licensing 
provisions in sections 111, 114, 115, 118, 119, and Chapter 10. Files 
containing related information and documentation can be found in CO-11-
CO-23.
    The Office is making available as separate file systems: CO-9 
``Freedom of Information Act Annual Reports,'' CO-24 ``Licensing 
Division File of Specialty Station Claimants,'' and CO-28 ``Requests 
for Copyright Office Litigation Statements.'' It is also deleting 
several files that it no longer maintains; these files were formerly 
titled ``Master Index Card Files,'' ``Office Mailing List Files,'' `` 
Secondary Transmission by Cable Systems: Initial Notice of Identity and 
Changes Files,'' and ``Jukebox License Application.''

Table of Contents

CO-1--Copyright In-Process System (COINS)
CO-2--Copyright Claims Registration Files
CO-3--Miscellaneous Correspondence Files
CO-4--Recorded Document Files
CO-5--Motion Picture Agreement Files
CO-6--Deposit Recordation File
CO-7--Compliance Activity File
CO-8--Freedom of Information Act and Privacy Act Requests and 
Disclosures File
CO-9--Freedom of Information Act Annual Reports
CO-10--Address File
CO-11--Secondary Transmissions by Cable Systems: Statements of 
Account
CO-12--Secondary Transmissions by Satellite Carriers for Private 
Home Viewing: Statements of Account
CO-13--Licensing Division Correspondence Files
CO-14--Secondary Transmission by Cable Systems: Correspondence Files
CO-15--Cable System Videotape Transfer Contracts File
CO-16--Network Name and Address File for Satellite Carrier Statutory 
License
CO-17--Voluntary Licensing Agreements File
CO-18--Satellite Carrier Licensing Agreements File
CO-19--Notice of Intention to Obtain Compulsory License for Making 
and Distributing Phonorecords Embodying Nondramatic Musical Works 
File
CO-20--Annual List of Claimants to the Satellite Carrier License 
Royalties
CO-21--Annual List of Claimants to the Cable Compulsory License 
Royalties
CO-22--Annual List of Claimants to the Digital Audio Recording 
Technology Royalties
CO-23--Records of Proceedings to Distribute Royalty Fees or Adjust 
Royalty Rates
CO-24--Licensing Division File of Specialty Station Claimants
CO-25--Mask Work Registration Files
CO-26--Mask Work Recorded Documents File
CO-27--Notices of Intent to Enforce Copyrights Restored Under the 
Uruguay Round Agreements Act
CO-28--Litigation Statement Authorization File
CO-1

SYSTEM NAME:
    Copyright In-Process System (COINS).

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who make fee service requests to the Office, including 
individuals who maintain deposit accounts.

CATEGORIES OF RECORDS IN THE SYSTEM:
    If remittance received: Name of remitter, appropriate cross-
references, title of work, amount received, amount used, class of 
application or fee service code, number of copies, nature of deposit 
code.
    If deposit account: Name of deposit account holder, title of work, 
debit, credit notation, old balance, new balance, class of application 
or fee service code, number of copies, nature of deposit code.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 705, 708.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Record copyright fee charges, 
reconcile deposits of fees and generate accounting reports; (2) create 
a record of receipt of all fee service requests; (3) determine the 
status of recently submitted requests, including the registration 
number assigned; (4) send periodic statements to deposit account 
holders of their transactions with the Office; and (5) notify deposit 
account holders that their accounts have become depleted.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records kept from November 1, 1977. Records are on computer discs 
and tapes.

RETRIEVABILITY:
    By name of remitter, title, deposit account holder, deposit account 
number, and transaction identification number.

SAFEGUARDS:
    Records are stored in a room which is restricted to authorized 
personnel and locked during nonworking hours. Computer access is by 
functional passwords which are restricted to personnel who require 
access to these records in the performance of their official duties.

RETENTION AND DISPOSAL:
    The computerized system is used to store transactions for at least 
six months, at which time the record is transferred to microfilm for 
permanent retention.

SYSTEM MANAGER(S) AND ADDRESS:
    Section Head, Fiscal Control Section, Receiving and Processing 
Division, Copyright Office, Library of Congress, Washington, DC 20559-
6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURE:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

[[Page 51611]]

RECORD SOURCE CATEGORIES:
    Individuals who request fee services.
CO-2

SYSTEM NAME:
    Copyright Claims Registration Files.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000; 
Landover Center Annex, 1701 Brightseat Road, Landover, MD 20785; 
Washington National Records Center, Washington, DC 20409.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Authors and other copyright owners, copyright claimants, applicants 
for registration or copyright renewal, or the authorized agents of such 
individuals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names and addresses of copyright claimants; certified statements 
pertaining to authorship, creation, publication, and other registration 
related information; general correspondence pertaining to registration 
of claims to copyright.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 705, 708.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports at the 
request of a member of the public; (2) respond to requests by the 
public for information; (3) correspond with applicants or otherwise 
process applications and related materials; (4) monitor and control the 
flow of work in the Office; and (5) establish and maintain a public 
record. It is the general policy of the Copyright Office to deny direct 
public inspection of in-process application forms and correspondence, 
and any related material forming part of a pending application, except 
upon the request of the copyright claimant or his or her authorized 
representative. Once registration of a copyright claim has been 
completed or refused at the final agency level, the registration and 
correspondence records pertaining to that claim are open for public 
inspection from 8:30 a.m. to 5 p.m., Monday through Friday, except 
legal holidays.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Envelopes in file cabinets and on shelves, index cards in file 
cabinets, bound volumes and microfilm computer types and disks; 
Copyright Office Electronic Registration, Recordation and Deposit 
Systems (CORDS) records are stored on-line.

RETRIEVABILITY:
    Registration number, cross-referenced by name of author, name of 
claimant, and title of work in the Copyright Card Catalog and post-1977 
automated catalog files; alphabetically by author's pseudonym (prior to 
1938) in Pseudonym Card File; on computer terminals by correspondence 
control number, remitter's name and any entered cross-references, in 
process number, registration number; in the case of physical files, by 
correspondence control number on a bar code label attached to each 
file, and in the case of on-line files, by accessing LOCIS (Library of 
Congress Information System) to examine the COHM, COHD, and COHS files. 
This can be done by connecting to LOCIS through the Library of 
Congress' internet gopher at marvel.loc.gov.

SAFEGUARDS:
    With the exception of the Copyright Card Catalog and post-1977 
automated catalog files, these records are maintained in areas that are 
restricted to authorized personnel. All records in this system are 
maintained in areas that are locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Section Head, Renewals Section, Examining Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000; Section Head, 
Mail and Correspondence Control Section, Receiving and Processing 
Division, Copyright Office, Library of Congress, Washington, DC 20559-
6000; Head, Records Management Section, and Head, Reference and 
Bibliography Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000; Section Head, 
Technical Support Section, Cataloging Division, Copyright Office, 
Library of Congress, Washington, DC 20559-6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Remitters or their authorized agents.
CO-3

SYSTEM NAME:
    Miscellaneous Correspondence Files.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have: (1) Written to the Copyright Office for 
information about copyright or (2) requested fee services such as 
search reports, copies of records or additional certificates of 
copyright registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    General correspondence, including, where appropriate, the 
requester's name and action taken by the Office.1
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    \1\ Most general or routine requests for information made by 
letter, telephone or e-mail are answered but not permanently 
retained. The Licensing Division of the Copyright Office maintains a 
separate set of correspondence files regarding administration of the 
compulsory licenses in title 17, United States Code. These records 
are described below.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 407-410, 705, 706, 708.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Maintain a record of 
correspondence with individuals who address inquiries to the Office and 
with individuals who request fee services; (2) record the removal and 
return of documents in a file by Office personnel; and (3) control and 
monitor the processing of requests.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Envelopes in file cabinets and on shelves; on occasion, 3  x  5 
paper slips in a file cabinet; personal computer hard drives or 
diskettes.

RETRIEVABILITY:
    Alphabetically by correspondent's name.

[[Page 51612]]

SAFEGUARDS:
    These records are maintained in areas that are restricted to 
authorized personnel and are locked during nonworking hours.

RETENTION AND DISPOSAL:
    Some files are retained indefinitely, while others are retained for 
only three years.

SYSTEM MANAGER(S) AND ADDRESS:
    Section Head, Certification and Documents Section, Information and 
Reference Division, Copyright Office, Library of Congress, Washington, 
DC 20559-6000; Section Head, Mail and Correspondence Control Section, 
Receiving and Processing Division, Copyright Office, Library of 
Congress, Washington, DC 20559-6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURE:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains, or his or her authorized 
agent.
CO-4

SYSTEM NAME:
    Recorded Document Files.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are parties to, or have submitted for recordation, 
assignments, licenses, notices of termination of transfer, and other 
documents pertaining to a copyright; notices of error in the name in a 
copyright notice; authors of anonymous and pseudonymous works in 
instances where any person having an interest in the copyright in such 
a work submits a statement identifying one or more authors of the work; 
authors of works in instances where any person having an interest in 
the copyright in a particular work submits a statement of the death of 
the author or a statement that the author is still living on a 
particular date; those who have filed notices of intent to enforce 
copyright (NIEs) under the Uruguay Round Agreements Act (URAA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Assignments, licenses, notices of termination of transfer, wills, 
statements of abandonment of copyright, affidavits (such as a statement 
with respect to the authorship of a work), agreements or contracts, and 
other documents pertaining to copyright ownership, statements of 
identity of an anonymous or pseudonymous author, statements of the date 
of death of an author or that the author is still living on a 
particular date, notices of error in the name in a copyright notice, 
and notices of intent to enforce copyright under the Uruguay Round 
Agreements Act.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 104A, 203(a)(4), 205, 302, 304(c), 406(a)(2), 705.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records of recorded documents are open to public inspection from 
8:30 a.m. to 5 p.m., Monday through Friday, except legal holidays. The 
Office uses these documents to compile an index to filings received for 
recordation. The index to documents received and recorded through 1977 
is located in the Copyright Card Catalog. Since January 1, 1978, access 
to assignment documents recorded after 1977 is available in the 
automated document catalog file.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Prior to recordation, records are maintained in envelopes in file 
cabinets. Once recorded, original documents are microfilmed and 
returned to the remitter. Copies of copyright assignments and related 
documents received prior to 1954 are in bound volumes as well as on 
microfilm.

RETRIEVABILITY:
    By the date the Office received the document and cross-referenced 
it in the Copyright Card Catalog or automated document catalog file by 
individual names and titles of works, by volume and page number or 
microfilm, by document number and Copyright imaging system.

SAFEGUARDS:
    Prior to recordation, documents and related materials are 
maintained in a room which is restricted to authorized personnel. All 
records are maintained in areas that are locked during nonworking 
hours.

RETENTION AND DISPOSAL:
    Retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Head, Documents Recordation Section, Cataloging Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000; and Section 
Head, Reference and Bibliography Section, Information and Reference 
Division, Copyright Office, Library of Congress, Washington, DC 20559-
6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Request from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains, such individual's 
authorized agent, and other parties to the document recorded, or such 
parties' authorized agents, as well as individuals having an interest 
in the copyright in a work which is the subject of the document 
submitted for recordation.
CO-5

SYSTEM NAME:
    Motion Picture Agreement Files.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Copyright depositors who have agreed to return to the Library one 
archival quality copy of any motion picture returned to the depositor, 
if the Library of Congress requests such return within two years of the 
date of deposit.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain the name and address of the depositor and the date 
on which the Motion Picture Agreement was executed by the Librarian of 
Congress.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 407, 705.

[[Page 51613]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to determine if the Library of 
Congress has a Motion Picture Agreement with the depositor of a motion 
picture. If the Library has such an agreement, the copy of the motion 
picture submitted will be returned to the remitter if a written request 
has been made. In the absence of such an agreement, the Office will 
retain the copy.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Upon receipt of these Agreements, the Copyright Acquisitions 
Division transcribes some of the information in the agreements onto 3 x 
5 cards, copies of which are then sent to the Performing Arts Section 
of the Copyright Office Examining Division, where a physical file is 
maintained; computerized data base also maintained.

RETRIEVABILITY:
    Alphabetically by depositor's name.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Copyright Acquisitions Division, Copyright Office, Library 
of Congress, Washington, DC 20559-6600.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Request from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Depositors or their authorized agents.
CO-6

SYSTEM NAME:
    Deposit Recordation File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who, without simultaneously applying for copyright 
registration, have submitted deposit copies in accordance with the 
provisions of 17 U.S.C. 407.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Title of work, edition statement, imprint, collation, in notice 
statement, depositor, depositor's address, number of copies received, 
date received, and disposition.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 407, 705.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Keep a record of compliance 
with 17 U.S.C. 407; (2) locate and correspond with those who have 
published works but who have not deposited the required copies; (3) 
prepare weekly statistics on the number and nature of deposits 
received; and (4) prepare search reports at the request of a member of 
the public.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    4  x  6 inch index cards in a cabinet and visible file; records 
from April 5, 1993, kept on computer disk.

RETRIEVABILITY:
    Alphabetically by depositor's name, author's name, and title of 
work.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Copyright Cataloging Division, Copyright Office, Library of 
Congress, Washington, DC 20559-6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Deposit copies submitted.
CO-7

SYSTEM NAME:
    Compliance Activity File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals from whom the Office has demanded, in accordance with 
17 U.S.C. 407, copies of works published in the United States. It also 
includes individuals whose works were found to be deposited in 
accordance with 17 U.S.C. 407 prior to a demand.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Author's name, title of work, publisher, copyright claimant, dates 
of initial and follow-up action.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 407, 705.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to avoid sending out duplicate 
correspondence.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    4 x 6 inch index cards in a file cabinet.

RETRIEVABILITY:
    Alphabetically by title and claimant's name.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Copyright Acquisitions Division, Copyright Office, Library 
of Congress, Washington, DC 20559-6600.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the

[[Page 51614]]

Supervisory Copyright Information Specialist, Information Section, 
Information and Reference Division, Copyright Office, Library of 
Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Printed bibliographies, publishers' catalogs, citations provided by 
the Library of Congress, published citations of the work, and Office 
personnel who have personally observed the item cited.
CO-8

SYSTEM NAME:
    Freedom of Information Act and Privacy Act Requests and Disclosures 
File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have submitted Freedom of Information Act and/or 
Privacy Act requests in accordance with 37 CFR parts 203 and 204.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Requests submitted under the Freedom of Information Act and/or 
Privacy Act; requests submitted under the Privacy Act for correction or 
amendment of Office records, and copies of the Office's responses to 
these requests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 701; 5 U.S.C. 552, 552a.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Maintain an accounting of 
Freedom of Information Act and/or Privacy Act requests and Office 
responses to these requests; (2) maintain an accounting of requests 
submitted under the Privacy Act to correct or amend a record pertaining 
to an individual and the Office responses to these requests; (3) 
compile the annual report required by the Freedom of Information Act; 
and (4) review and compile the records report required by the Privacy 
Act.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet, information on PC databases.

RETRIEVABILITY:
    Alphabetically by requester's name.

SAFEGUARDS:
    Records are maintained in a room which is restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Section Head, Information Section, Information and Reference 
Division, Copyright Office, Library of Congress, Washington, DC 20559-
6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains, and Copyright Office 
records.
CO-9

SYSTEM NAME:
    Freedom of Information Act Annual Reports.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reports compiled by the Supervisory Copyright Information 
Specialist and submitted to Congress and/or the U.S. Attorney General 
summarizing the number of requests made to the Copyright Office under 
the Freedom of Information and the nature of the responses to these 
requests.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 701; 5 U.S.C. 552.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Reports submitted annually to Congress and/or the U.S. Attorney 
General summarizing the number of requests made to the Copyright Office 
under the Freedom of Information and the nature of the responses to 
these requests.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet.

RETRIEVABILITY:
    Chronologically, by year.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Section Head, Information Section, Information and Reference 
Division, Copyright Office, Library of Congress, Washington, DC 20559-
6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains, and Copyright Office 
records.
CO-10

SYSTEM NAME:
    Address File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Copyright claimants of record whose address has been requested by a 
member of the public.

[[Page 51615]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and address of claimant of record, year date of address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 407, 705.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to facilitate searching for addresses 
of copyright claimants when such addresses are requested by a member of 
the public.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    3  x  5 inch index cards in file drawer.

RETRIEVABILITY:
    Alphabetically by claimant of record's name.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and is locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely; however, obsolete addresses are disposed of 
as more current addresses are obtained.

SYSTEM MANAGER(S) AND ADDRESS:
    Section Head, Reference and Bibliography Section, Information and 
Reference Division, Copyright Office, Library of Congress, Washington, 
DC 20559-6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Copyright claimants, their authorized agents, telephone books, and 
city directories.
CO-11

SYSTEM NAME:
    Secondary Transmissions by Cable Systems: Statements of Account.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Owners of cable systems who file semi-annual statements of account 
required by 17 U.S.C. 111(d)(2).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Legal names and addresses of owners of cable systems, call signs 
and locations of primary transmitters and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 111(d)(2).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports 
compiled at the request of a member of the public; and (2) establish 
and maintain a public record.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet and, after three years, microfilm.

RETRIEVABILITY:
    Alphabetically by legal name of the owner of the cable system, 
grouped according to accounting period and year.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains or such individual's 
authorized agent.
CO-12

SYSTEM NAME:
    Secondary Transmissions by Satellite Carriers for Private Home 
Viewing: Statements of Account.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20059-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Owners of satellite carriers who file semi-annual statements of 
account required by 17 U.S.C. 119(b)(1).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Legal names and addresses of owners of satellite systems that 
retransmit superstations and network television signals to subscribers 
for private home viewing together with the number of subscribers that 
received such transmissions, and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 119(b)(2).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports 
compiled at the request of a member of the public; (2) establish and 
maintain a public record; and (3) prepare internal statistical and 
accounting reports.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet and, after three years, microfilm.

RETRIEVABILITY:
    Alphabetically by legal name of the owner of the satellite carrier, 
grouped according to accounting period and year.

SAFEGUARDS:
    Records are maintained in a room which is restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

[[Page 51616]]

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains or such individual's 
authorized agent.
CO-13

SYSTEM NAME:
    Licensing Division Correspondence File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who send letters of transmittal and other incidental 
Licensing Division correspondence.

CATEGORIES OF RECORDS IN THE SYSTEM:
    General correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 111, 115, 116, 118, 705.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to maintain a record of incidental 
correspondence with the Licensing Division.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in file cabinet.

RETRIEVABILITY:
    Alphabetically by correspondent's name.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Records are kept in the open file until a reply is received or 
until the case is closed. Records in the closed file are retained 
indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains or such individual's 
authorized agent.
CO-14

SYSTEM NAME:
    Secondary Transmissions by Cable Systems: Correspondence Files.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Cable systems owners and other individuals who correspond with the 
Licensing Division, the Copyright Office General Counsel, or the 
Register of Copyrights concerning the administration of the cable 
compulsory licensing system in section 111 of title 17 U.S.C.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence, including advisory letters regarding inquiries into 
administration of compulsory licenses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 111, 705.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office maintains these records to facilitate public access to 
correspondence of the Licensing Division, Copyright Office General 
Counsel and the Register of Copyrights on the administration of the 
section 111 compulsory licensing system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet and binders.

RETRIEVABILITY:
    Correspondence usually accessible by date letter sent to member of 
public.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Records are retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Licensing Division personnel, the Copyright Office General Counsel, 
and the Register of Copyrights.
CO-15

SYSTEM NAME:
    Cable System Videotape Transfer Contracts File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals to whom a cable system has transferred a videotape of a 
program nonsimultaneously transmitted by it pursuant to a written, 
nonprofit contract providing for the equitable sharing of costs of such 
videotape and its transfer.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Transferor, transferee, title, date contract effective, date of 
recordation, location of cable system, notation of

[[Page 51617]]

acknowledgement of receipt by the Copyright Office, related 
correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 111(e)(2)(A).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports 
compiled at the request of a member of the public; and (2) establish 
and maintain a public record.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in file cabinet and on microfilm.

SAFEGUARDS:
    Records are maintained in a room which is restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Parties to the transfer contracts or such parties' authorized 
agents.
CO-16

SYSTEM NAME:
    Network Name and Address File for Satellite Carrier Statutory 
License.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Television networks and individuals to whom a satellite carrier 
files a list identifying all subscribers to which the satellite carrier 
makes secondary transmissions of that network's primary transmission.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name of the television network, the contact person, a full mailing 
address, telephone number and related information required by 17 U.S.C. 
119(a)(2)(C).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 119(a)(2)(C).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports 
compiled at the request of a member of the public; and (2) establish 
and maintain a public record.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet.

RETRIEVABILITY:
    Alphabetically by legal name of the network owner.

SAFEGUARDS:
    These records are maintained in a room restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Any individual to whom the record pertains or such individual's 
authorized agent.
CO-17

SYSTEM NAME:
    Voluntary Licensing Agreements File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who submit for recordation voluntary licensing 
agreements between: (1) Copyright owners of published nondramatic 
musical works and published pictorial, graphic, and sculptural works 
and public broadcasting entities; and (2) copyright owners of 
nondramatic literary works and public broadcasting entities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of actual agreements submitted for recordation, copies of 
registration certificates of record, and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 118(b)(2), 118(e)(1).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports 
compiled at the request of a member of the public; (2) prepare internal 
statistical reports; and (3) establish and maintain a public record.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet and on microfilm.

RETRIEVABILITY:
    Alphabetically by names of copyright owners and public broadcasting 
entities.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

[[Page 51618]]

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Parties to voluntary licensing agreements or such parties' 
authorized agents.
CO-18

SYSTEM NAME:
    Satellite Carrier Voluntary Agreements File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Satellite carriers, distributors, and copyright owners.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of actual agreements submitted and related correspondence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 119(c)(2)(C).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports 
complied at the request of a member of the public; and (2) establish 
and maintain a public record.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet.

RETRIEVABILITY:
    Alphabetically by legal name of the owner of the satellite carrier, 
distributor, and copyright owner.

SAFEGUARDS:
    These records are maintained in a room restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Any individual to whom the record pertains or such individual's 
authorized agent.
CO-19

SYSTEM NAME:
    Notice of Intention to Obtain Compulsory License for Making and 
Distributing Phonorecords Embodying Nondramatic Musical Works File.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who file a notice of their intention to obtain a 
compulsory license for making and distributing phonorecords embodying 
nondramatic musical works.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual's name, name of copyright owner, titles, date of 
recordation of notice, internal notation of date upon which the Office 
informally acknowledged receipt of the notice.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 115(b)(1).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports 
compiled at the request of a member of the public; (2) establish and 
maintain a public record; and (3) prepare internal statistical reports.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in file cabinet.

RETRIEVABILITY:
    Alphabetically by name of remitter and name of copyright owner.

SAFEGUARDS:
    These records are maintained in a room which is restricted to 
authorized personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Licensing Division, Copyright Office, Library of Congress, 
Washington, DC 20557-6400.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains or such individual's 
authorized agent.
CO-20

SYSTEM NAME:
    Annual list of claimants to the satellite carrier statutory license 
royalties.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Copyright owners who claim to be entitled to statutory license fees 
for secondary transmissions by satellite carriers for private home 
viewing.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Legal name and address of claimant, example of a secondary 
transmission forming the basis of the claim, and related information 
required under 37 CFR part 257.

[[Page 51619]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 119(b)(4)(A).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Identify the claimants who 
assert a claim in a particular calendar year to the royalty fees 
collected under the satellite carrier compulsory license, (2) review 
compliance with the filing regulations, 37 CFR part 257, and (3) 
establish and maintain a public file.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet.

RETRIEVABILITY:
    Listed by claimant name in order of receipt.

SAFEGUARDS:
    The records are maintained in a room restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Copyright General Counsel, Copyright Office, Library of Congress, 
Washington, DC 20559-6000.

NOTIFICATION PROCEDURES:
    Inquiries about an individual's record should be in writing 
addressed to the CARP Specialist, Copyright/GC/CARP, PO Box 70997, 
Southwest Station, Washington, DC 20024.

RECORD ACCESS PROCEDURES:
    Request from individuals should be in writing addressed to the 
official designated under ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individuals to whom record pertains or such individual's authorized 
agent.
CO-21

SYSTEM NAME:
    Annual list of claimants to the cable compulsory license royalties.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copyright owners who claim to be entitled to statutory license fees 
for secondary transmissions of broadcast signals by a cable system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Legal name and address of claimant, example of a secondary 
transmission forming the basis of the claim, and related information 
required under 37 CFR part 253.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 111(d)(4)(A).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Identify the claimants who 
assert a claim in a particular calendar year to the royalty fees 
collected under the cable compulsory license; (2) review compliance 
with the filing regulations, 37 CFR part 257, and (3) establish and 
maintain a public file.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet.

RETRIEVABILITY:
    Listed by claimant name in order of receipt.

SAFEGUARDS:
    The records are maintained in a room restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Copyright General Counsel, Copyright Office, Library of Congress, 
Washington DC 20559-6000.

NOTIFICATION PROCEDURES:
    Inquiries about an individual's record should be in writing 
addressed to the CARP Specialist, Copyright/GC/CARP, PO Box 70997, 
Southwest Station, Washington, DC 20024.

RECORD ACCESS PROCEDURES:
    Request from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individuals to whom the record pertains or such individual's 
authorized agent.
CO-22

SYSTEM NAME:
    Annual list of claimants to the digital audio recording technology 
(DART) royalties.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Interested copyright parties who claim to be entitled to statutory 
license fees because their musical works or sound recordings have been 
embodied in digital or analog musical recordings and distributed to the 
public in transmissions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Legal name and address of claimant, example of a sound recording 
forming the basis of the claim, and related information required under 
37 CFR part 259.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 1007(a)(1).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Identify the claimants who 
asserted claims in a particular calendar year to the royalty fees 
collected under the Audio Home Recording Act of 1992; (2) review 
compliance with the filing regulations; and (3) establish and maintain 
a public file.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet.

RETRIEVABILITY:
    Listed by claimant name according to fund and subfund in order of 
receipt.

SAFEGUARDS:
    The records are maintained in a room restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Copyright General Counsel, Copyright Office, Library of Congress, 
Washington DC 20559-6000.

NOTIFICATION PROCEDURES:
    Inquiries about an individual's record should be in writing 
addressed to the CARP Specialist, Copyright Office/GC/CARP, PO Box 
70977, Southwest Station, Washington, DC 20024.

[[Page 51620]]

RECORD ACCESS PROCEDURES:
    Request from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Any individual to whom the record pertains or such individual's 
authorized agent.
CO-23

SYSTEM NAME:
    Records of proceedings to distribute royalty fees or adjust royalty 
rates.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Copyright owners who are entitled to receive statutory license fees 
and entities which pay the statutory fees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Petitions to initiate proceeding, legal filings, orders, 
transcripts, report of arbitration panel, and all other documents 
related to a distribution or rate adjustment proceeding.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 802(c).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Document distribution and 
rate adjustment proceedings; (2) create a written record for review by 
the U.S. Court of Appeals; and (3) establish and maintain a public 
file.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet.

RETRIEVABILITY:
    Docket number, date of filing, party name, and type of filing.

SAFEGUARDS:
    The records are maintained in a room restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Copyright General Counsel, Library of Congress, Washington DC 
20559-6000.

NOTIFICATION PROCEDURES:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Request from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Parties who participate in the distribution or rate adjustment 
proceeding.
CO-24

SYSTEM NAME:
    Licensing Division File of Specialty Station Claimants

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Copyright owners who claim specialty station status for purposes of 
administration of 17 U.S.C. 111.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Affidavits from broadcast television stations that claim specialty 
station status due to carriage of former Federal Communications 
Commission rules at 47 CFR 76.5(kk)(1981).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 701.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Administer the provisions of 
the cable compulsory license, 17 USC 111; and (2) establish and 
maintain a public file available for review to verify facts in filings.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Folders in a file cabinet.

RETRIEVABILITY:
    By station call letters.

SAFEGUARDS:
    The records are maintained in a room restricted to authorized 
personnel and locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief of Licensing Division, Copyright Office, Library of Congress, 
Washington DC 20557-6400.

NOTIFICATION PROCEDURES:
    Inquiries about an individual's record should be in writing 
addressed to the CARP Specialist, Copyright GC/CARP, PO Box 70977, 
Southwest Station, Washington, DC 20024.

RECORD ACCESS PROCEDURES:
    Request from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Broadcast television stations that claim specialty station status 
and file affidavits to that effect with the Copyright Office.
CO-25

SYSTEM NAME:
    Mask Work Registration Files.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20557.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Mask work owners, applicants for mask work registration, or the 
authorized agents of such individuals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names and addresses of mask work owners; certified statements 
pertaining to creation, commercial exploitation, ownership, and other 
registration-related information; general correspondence pertaining to 
registration of mask work claims.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 908(b), 705.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to: (1) Prepare search reports at the 
request of a member of the public; (2) respond to requests by the 
public for information; (3) correspond with applicants or otherwise 
process applications and related materials; (4) monitor and control the 
flow of work in the Office; and (5) establish and maintain a public 
record. It is the general policy of the

[[Page 51621]]

Copyright Office to deny direct public inspection of in-process 
application forms and correspondence, and any related material forming 
part of a pending application, except upon the request of the mask work 
owner or his/her authorized representative. Once registration of a 
claim to mask work protection has been completed or refused at the 
final agency level, the registration and correspondence records 
pertaining to that claim are open for public inspection from 8:30 a.m. 
to 5 p.m., Monday through Friday, except legal holidays.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Envelopes in file cabinets and on shelves; computer tapes and 
discs; and microform.

RETRIEVABILITY:
    By registration number, cross-referenced by name of owner and title 
of work in the automated or microform catalog files; by correspondence 
control number, applicant's name, title of work, and any entered cross-
references in the automated correspondence management system; by fee 
service number, applicant's name, title of work, and any entered cross-
references in the automated receipts in-process system; in the case of 
physical files, by correspondence control number on a bar code label 
attached to each file, for in-process files, and by applicant's name 
for closed correspondence files.

SAFEGUARDS:
    Automated records are available at computer terminals located 
throughout the Library of Congress. Physical records are maintained in 
areas that are restricted to authorized personnel. All records in this 
system are maintained in areas that are locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Section Head, Visual Arts Section, Examining Division, Department 
MW, Library of Congress, Washington, DC 20540.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Applicants or their authorized agents.
CO-26

SYSTEM NAME:
    Mask Work Recorded Documents Files.

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are parties to, or have submitted for recordation, 
assignments, licenses, and other documents pertaining to a mask work.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Assignments, licenses, wills, agreements or contracts, and other 
documents pertaining to mask works.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 908(b), 705.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records of recorded documents are open to public inspection from 
8:30 a.m. to 5 p.m., Monday through Friday, except legal holidays. In 
addition, the Office uses these records to compile an index to recorded 
documents, which is interfiled in the automated catalog files.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Prior to recordation, records are maintained in manila envelopes in 
file cabinets. Once recorded, original documents are microfilmed and 
returned to the applicant. Mask work documents appear on microfilm. 
Mask work documents recorded prior to 1990 appear on separate reel(s) 
of microfilm; they are not interspersed with copyright related 
documents.

RETRIEVABILITY:
    Before recordation, by date the Office received the document; after 
recordation, cross-referenced in the automated catalog files by names 
of parties and titles of works.

SAFEGUARDS:
    Prior to recordation, documents and related materials are 
maintained in a room which is restricted to authorized personnel. 
Automated records are available at computer terminals located 
throughout the Library of Congress. All records are maintained in areas 
that are locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Head, Documents Recordation Section, Cataloging Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains, such individual's 
authorized agent, and other parties named in the document recorded, or 
such parties' authorized agents, as well as individuals having an 
interest in the mask work which is the subject of the document 
submitted for recordation.
CO-27

SYSTEM NAME:
    Notices of Intent to Enforce Restored Copyrights under the Uruguay 
Round Agreements Act (URAA).

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUAL COVERED BY THE SYSTEM:
    Individuals who have filed notices of intent to enforce copyrights 
restored under the URAA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Notices of intent to enforce restored copyrights that have been 
filed with the Copyright Office.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 104(A).

[[Page 51622]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records of notices of intent to enforce (NIEs) are useful to 
persons seeking to identify copyright owners and restored works whose 
owners have filed NIEs with the U.S. Copyright Office.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, AND DISPOSING OF 
RECORDS IN THE SYSTEM:
STORAGE:
    Prior to recordations, records are maintained in file cabinets. 
Once recorded, original documents are recorded on optical disc.

RETRIEVABILITY:
    Catalog records of NIEs are retrievable online by title, author, 
and copyright owner. Records also retrievable online by volume and page 
number where the document is recorded. Full NIEs are retrievable on 
optical disc by volume and page number.

SAFEGUARDS:
    Prior to recordation, documents and related material are maintained 
in a room which is restricted to authorized personnel. All records are 
maintained in areas that are locked during nonworking hours.

RETENTION AND DISPOSAL:
    Retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Head, Documents Recordation Unit, Cataloging Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000; and Chief, 
Cataloging Division, Copyright Office, Library of Congress, Washington, 
DC 20559-6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be made in writing, 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington DC 20559-6000.

RECORD ACCESS PROCEDURES:
    Request from individuals should be made in writing, addressed to 
the official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains, such individual's 
authorized agent, and other parties to the documents recorded, or such 
parties' authorized agents, as well as individual having an interest in 
the copyright in a work which is the subject of the document submitted 
for recordation.
CO-28

SYSTEM NAME:
    Litigation Statement Authorization File

SYSTEM LOCATION:
    Copyright Office, Library of Congress, Washington, DC 20559-6000.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who in the course of actual or pending litigation 
request copies of registration records or deposits that were submitted 
by a claimant as part of his or her registration application.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The litigation statement which was filed by an appropriate party to 
request copies of such registration materials to be used in actual or 
pending litigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    17 U.S.C. 705, 708.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The Office uses these records to allow individuals involved in 
active or pending litigation on copyright matters to obtain copies of 
records that were submitted to the Office as part of the application 
and registration process.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in file cabinets in the Certifications and 
Documents area of the Copyright Office in the James Madison Building of 
the Library of Congress in Washington, DC 20559-6000.

RETRIEVABILITY:
    By registraton number.

SAFEGUARDS:
    These areas are restricted to authorized personnel and locked 
during nonworking hours.

RETENTION AND DISPOSAL:
    Retained for 10 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Section Head, Certification and Documents Section, Information and 
Reference Division, Copyright Office, Library of Congress, Washington, 
DC 20559-6000.

NOTIFICATION PROCEDURE:
    Inquiries about an individual's record should be in writing 
addressed to the Supervisory Copyright Information Specialist, 
Information Section, Information and Reference Division, Copyright 
Office, Library of Congress, Washington, DC 20559-6000.

RECORD ACCESS PROCEDURE:
    Requests from individuals should be in writing addressed to the 
official designated under ``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    See rules published in 37 CFR part 204.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains, or his or her authorized 
agent.

    Dated: September 22, 1998.
David O. Carson,
General Counsel.
[FR Doc. 98-25732 Filed 9-25-98; 8:45 am]
BILLING CODE 1410-30-P