[Federal Register Volume 63, Number 179 (Wednesday, September 16, 1998)]
[Notices]
[Pages 49552-49554]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-24785]


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DEPARTMENT OF DEFENSE

Defense Finance and Accounting Service


Privacy Act of 1974; System of Records

AGENCY: Defense Finance and Accounting Service, DoD.
ACTION: Notice of a system of records.

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SUMMARY: The Defense Finance and Accounting Service proposes to add a 
system of records notice to its inventory

[[Page 49553]]

of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended.
DATES: This action will be effective without further notice on October 
16, 1998, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Defense Finance and Accounting Service, 1931 Jefferson Davis 
Highway, ATTN: DFAS/CEE, Arlington, VA 22240-5291.
FOR FURTHER INFORMATION CONTACT: Ms. Pauline E. Korpanty at (703) 607-
3832.
SUPPLEMENTARY INFORMATION: The complete inventory of Defense Finance 
and Accounting Service record system notices subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on August 21, 1998, to the House Committee on 
Government Reform and Oversight, the Senate Committee on Governmental 
Affairs, and the Office of Management and Budget (OMB) pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency 
Responsibilities for Maintaining Records About Individuals,' dated 
February 8, 1996, (61 FR 6427, February 20, 1996).
    Dated: September 9, 1998.

L.M. BYNUM,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
T3020

System name:
    Living Disaster Recovery Planning System (LDRPS).

System location:
    Defense Finance and Accounting Service Headquarters, 1931 Jefferson 
Davis Highway, Arlington, VA 22240-5291.
    Defense Finance and Accounting Service-Denver Center, 6760 East 
Irvington Place, Denver, CO 80279-8000.
    Defense Finance and Accounting Service-Indianapolis Center, 8899 
East 56th Street, Indianapolis, IN 46249-1460.
    Defense Finance and Accounting Service-Columbus Center, 4280 East 
5th Avenue, Building 3, Columbus, OH 43218-2317.
    Defense Finance and Accounting Service-Cleveland Center, 1240 East 
9th Street, Cleveland, OH 44199-2056.
    Defense Finance and Accounting Service-Kansas City Center, 1500 
East 95th Street, Kansas City, MO 64197-0001.

Categories of individuals covered by the system:
    All civilian and military individuals employed by the Defense 
Finance and Accounting Service; may also include civilian and military 
personnel of the Department of Defense and other Government agencies; 
may also include family members and other emergency points-of-contact; 
and contractor organizations.

Categories of records in the system:
    Name, organization(s), assignment, office and home telephone 
number(s), grade/rank, military branch of service, position title, job 
series, disability information, and emergency point-of-contact name and 
telephone numbers.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DFAS Regulation 3020.26, 
Corporate Contingency Plan; and E.O. 9397 (SSN).

Purpose(s):
    To provide DFAS with a standardized automated contingency planning 
process. Personal information in the system is used to publish 
organizational telephone directories/locators, recall personnel to 
place of duty when required, for use in emergency notification, and to 
perform relevant functions/requirements/actions consistent with 
managerial functions during an emergency/disaster.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, or local governments or civic organizations 
during actual emergencies, exercises, or continuity of operation tests 
for the purpose of responding to emergency situations.
    The `Blanket Routine Uses' published at the beginning of the DFAS 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on a computer client server at each location.

Retrievability:
    Retrieved by individual's name, by organization, and by employee ID 
(which is a combination of individual's first and last name).

Safeguards:
    As a minimum, records are accessed by person(s) responsible for 
servicing and authorized to use the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Access to the system is controlled through User Ids and 
passwords.

Retention and disposal:
    Records are perpetual because individual records are deleted or 
added when the file is updated.

System manager(s) and address:
    Deputy Directory, Plans and Management, Defense Finance and 
Accounting Service Headquarters, 1931 Jefferson Davis Highway, 
Arlington, VA 22240-5291.
    Director of Plans Directorate, Defense Finance and Accounting 
Service-Denver Center, 6760 East Irvington Place, Denver, CO 80279-
8000.
    Director of Plans and Management Directorate, Defense Finance and 
Accounting Service-Indianapolis Center, 8899 East 56th Street, 
Indianapolis, IN 46249-1460.
    Director of Plans and Management Directorate, Defense Finance and 
Accounting Service-Columbus Center, 4280 East 5th Avenue, Building 3, 
Columbus, OH 43218-2317.
    Director of Plans and Management Directorate, Defense Finance and 
Accounting Service-Cleveland Center, 1240 East 9th Street, Cleveland, 
OH 44199-2056.
    Director of Plans and Management Office, Defense Finance and 
Accounting Service-Kansas City Center, 1500 East 95th Street, Kansas 
City, MO 64197-0001.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system of records should address 
written inquiries to the Privacy Act Officer at the appropriate DFAS 
location.
    Individual should furnish full name, current DFAS organization 
element, current work address, and work telephone number.

Record access procedures:
    Individuals seeking access to information about themselves in this 
system of records should address written inquiries to the Privacy Act

[[Page 49554]]

Officer at the appropriate DFAS location.
    Individual should furnish full name, current DFAS organization 
element, current work address, and work telephone number.

Contesting record procedures:
    The DFAS rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in DFAS 
Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the 
Privacy Act Officer at any DFAS Center.

Record source categories:
    Information is obtained from record subject.

Exemptions claimed for the system:
    None.
[FR Doc. 98-24785 Filed 9-15-98; 8:45 am]
BILLING CODE 5000-04-F