[Federal Register Volume 63, Number 176 (Friday, September 11, 1998)]
[Notices]
[Pages 48693-48694]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-24442]


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AMERICAN BATTLE MONUMENTS COMMISSION


Notification of a New System of Records; Privacy Act

AGENCY: American Battle Monuments Commission.

ACTION: Notification of a new system of records.

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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a), the 
American Battle Monuments Commission (ABMC) is publishing a notice of a 
new system of records, ``Fund Raising Solicitation Files.''

DATES: Persons wishing to comment on the proposed routine use must do 
so by 10 October 1998. ABMC has sent a report of a New System, as 
required by 5 U.S.C. 552a of the Privacy Act, to the 
Committee on Government Reform and Oversight of the House of 
Representatives, the Committee on Government Affairs of the Senate, and 
the Office of Management and Budget (OMB) on 1 September 1998 pursuant 
to paragraph 4c of Appendix I to OMB Circular No. A-130. The new system 
will be effective 10 October 1998, unless comments dictate otherwise.

ADDRESSES: Interested individuals may comment on this publication by 
writing to LTC Theodore Gloukhoff, Courthouse Plaza II, Suite 500, 2300 
Clarendon Boulevard, Arlington, Virginia, 22201-3367, Fax: (703) 696-
6666. All comments received will be available for public inspection at 
that address.

FOR FURTHER INFORMATION CONTACT: LTC Theodore Gloukhoff, Courthouse 
Plaza II, Suite 500, 2300 Clarendon Boulevard, Arlington, Virginia, 
22201-3367, Tel: (703) 696-6908, Fax: (703) 696-6666.

SUPPLEMENTARY INFORMATION: Pursuant to Pub. L. 103-32, American Battle 
Monuments Commission is authorized to solicit and accept private 
contributions for the establishment of a memorial on Federal land in 
the District of Columbia or its environs to honor members of the Armed 
Forces who served in World War II and to commemorate the participation 
of the United States in that war. ABMC proposes to establish a new 
system of records: ``Fund Raising Solicitation Files.'' This system of 
records is being established in order to record responses to requests 
for contributions, actual contributions, gift acknowledgments and 
general information provided by contributors in memory of the national 
World War II effort.
Theodore Gloukhoff,
Director, Personnel and Administration.

American Battle Monuments Commission

SYSTEM NAME:
    Fund Raising Solicitation Files.

SYSTEM CLASSIFICATION:
    None.

[[Page 48694]]

SYSTEM LOCATION:
    American Battle Monuments Commission, Courthouse Plaza II, Suite 
500, 2300 Clarendon Boulevard, Arlington, VA 22201.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who respond to requests for contributions to the 
National World War II Memorial.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records documenting contributions, gift acknowledgments and 
information provided by contributors in memory of the national effort 
that led to victory in World War II.
    Authority for maintenance of the system: 36 U.S.C. 121, et. seq., 
generally and Pub. L. 103-32.

PURPOSE(S):
    Records are maintained for the purpose of raising funds for the 
construction of the National World War II Memorial authorized by Pub. 
L. 103-32.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A record maintained in this system of records may be disseminated 
as a routine use of such record as follows:
    (1) The names, addresses and other information voluntarily provided 
by contributors and maintained in this system are used to by the 
Commission to solicit funds from private sources for the construction 
of the National World War II Memorial authorized by Pub. L. 103-32 and 
to acknowledge such contributions.
    (2) The records may be made available to contractors or other 
agents of the Commission in the course of comprehensive fund raising 
efforts.
    (3) A record may be disclosed in response to a court subpoena, to 
appropriate parties engaged in litigation or in preparation of possible 
litigation such as potential witnesses for the purpose of securing 
their testimony when necessary to courts, magistrate or administrative 
tribunals, to parties and their attorneys for the purposes of 
proceeding with litigation or settlement of disputes, to individuals 
seeking information by using establishing discovery procedures, whether 
in connection with civil, criminal or regulatory proceedings.
    (4) A record pertaining to an individual may be disclosed to a 
congressional office, in response to an inquiry which such 
congressional office presents as being made on behalf of, and at the 
request of, that individual.
    (5) to facilitate processing Freedom of Information and Privacy Act 
requests for these records, information may be disclosed to another 
Federal agency to (a) permit a decision as to access, amendment or 
correction of records to be made in consultation with or by that 
agency, or (b) verify the identity of an individual or the accuracy of 
information submitted by an individual who has requested access to, or 
amendment or correction of records;
    (6) information may be released to the news media and the public 
unless it is determined that release would constitute an unwarranted 
invasion of personal privacy;
    (7) a record may be disclosed to the National Archives and Records 
Administration and the General Services Administration in records 
management inspections conducted under the authority of 44 U.S.C. 2904 
and 2906.

STORAGE:
    Manual records are stored in file cabinets and on index cards. 
Automated records are stored on magnetic disks. The disks are stored on 
the premises of the Commission or a firm contracted by the Commission 
in a room designated as a disk library. Two hard copy printouts of the 
tapes are retained by the Commission or a firm contracted by the 
Commission in metal cabinets with key locks.

RETRIEVABILITY:
    The records are maintained in alphabetical order.

SAFEGUARDS:
    Records are maintained by the Commission or its contractor so as to 
permit access only to employees or others acting on behalf of the 
Commission who have a need to know in connection with their duties.

RETENTION AND DISPOSAL:
    The records are updated as contributions are made, or as additional 
information is otherwise received from contributors and obsolete names 
and related information is deleted.

SYSTEM MANAGER AND ADDRESS:
    Director, Personnel and Administration, American Battle Monuments 
Commission, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard 
Arlington, VA 22201

NOTIFICATION PROCEDURE:
    Contact the system manager listed above.

RECORD ACCESS PROCEDURES:
    Submit in writing all requests for access to the system manager 
identified above. Clearly mark the envelope and letter ``FOI/PA 
Request'' and provide a return address. The subject of the record 
should also provide his/her full name and notarized signature, date and 
place of birth, or other information which may assist in locating the 
records sought.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the system manager listed 
above. The request should clearly state what information is being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought.

RECORD SOURCE CATEGORIES:
    Information is obtained from individuals voluntarily making 
contributions to the National World War II Memorial or providing 
information on individuals who contributed to the war effort.

[FR Doc. 98-24442 Filed 9-10-98; 8:45 am]
BILLING CODE 6120-01-M