[Federal Register Volume 63, Number 176 (Friday, September 11, 1998)] [Notices] [Pages 48693-48694] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 98-24442] ======================================================================= ----------------------------------------------------------------------- AMERICAN BATTLE MONUMENTS COMMISSION Notification of a New System of Records; Privacy Act AGENCY: American Battle Monuments Commission. ACTION: Notification of a new system of records. ----------------------------------------------------------------------- SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a), the American Battle Monuments Commission (ABMC) is publishing a notice of a new system of records, ``Fund Raising Solicitation Files.'' DATES: Persons wishing to comment on the proposed routine use must do so by 10 October 1998. ABMC has sent a report of a New System, as required by 5 U.S.C. 552aof the Privacy Act, to the Committee on Government Reform and Oversight of the House of Representatives, the Committee on Government Affairs of the Senate, and the Office of Management and Budget (OMB) on 1 September 1998 pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130. The new system will be effective 10 October 1998, unless comments dictate otherwise. ADDRESSES: Interested individuals may comment on this publication by writing to LTC Theodore Gloukhoff, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard, Arlington, Virginia, 22201-3367, Fax: (703) 696- 6666. All comments received will be available for public inspection at that address. FOR FURTHER INFORMATION CONTACT: LTC Theodore Gloukhoff, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard, Arlington, Virginia, 22201-3367, Tel: (703) 696-6908, Fax: (703) 696-6666. SUPPLEMENTARY INFORMATION: Pursuant to Pub. L. 103-32, American Battle Monuments Commission is authorized to solicit and accept private contributions for the establishment of a memorial on Federal land in the District of Columbia or its environs to honor members of the Armed Forces who served in World War II and to commemorate the participation of the United States in that war. ABMC proposes to establish a new system of records: ``Fund Raising Solicitation Files.'' This system of records is being established in order to record responses to requests for contributions, actual contributions, gift acknowledgments and general information provided by contributors in memory of the national World War II effort. Theodore Gloukhoff, Director, Personnel and Administration. American Battle Monuments Commission SYSTEM NAME: Fund Raising Solicitation Files. SYSTEM CLASSIFICATION: None. [[Page 48694]] SYSTEM LOCATION: American Battle Monuments Commission, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard, Arlington, VA 22201. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who respond to requests for contributions to the National World War II Memorial. CATEGORIES OF RECORDS IN THE SYSTEM: Records documenting contributions, gift acknowledgments and information provided by contributors in memory of the national effort that led to victory in World War II. Authority for maintenance of the system: 36 U.S.C. 121, et. seq., generally and Pub. L. 103-32. PURPOSE(S): Records are maintained for the purpose of raising funds for the construction of the National World War II Memorial authorized by Pub. L. 103-32. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: A record maintained in this system of records may be disseminated as a routine use of such record as follows: (1) The names, addresses and other information voluntarily provided by contributors and maintained in this system are used to by the Commission to solicit funds from private sources for the construction of the National World War II Memorial authorized by Pub. L. 103-32 and to acknowledge such contributions. (2) The records may be made available to contractors or other agents of the Commission in the course of comprehensive fund raising efforts. (3) A record may be disclosed in response to a court subpoena, to appropriate parties engaged in litigation or in preparation of possible litigation such as potential witnesses for the purpose of securing their testimony when necessary to courts, magistrate or administrative tribunals, to parties and their attorneys for the purposes of proceeding with litigation or settlement of disputes, to individuals seeking information by using establishing discovery procedures, whether in connection with civil, criminal or regulatory proceedings. (4) A record pertaining to an individual may be disclosed to a congressional office, in response to an inquiry which such congressional office presents as being made on behalf of, and at the request of, that individual. (5) to facilitate processing Freedom of Information and Privacy Act requests for these records, information may be disclosed to another Federal agency to (a) permit a decision as to access, amendment or correction of records to be made in consultation with or by that agency, or (b) verify the identity of an individual or the accuracy of information submitted by an individual who has requested access to, or amendment or correction of records; (6) information may be released to the news media and the public unless it is determined that release would constitute an unwarranted invasion of personal privacy; (7) a record may be disclosed to the National Archives and Records Administration and the General Services Administration in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. STORAGE: Manual records are stored in file cabinets and on index cards. Automated records are stored on magnetic disks. The disks are stored on the premises of the Commission or a firm contracted by the Commission in a room designated as a disk library. Two hard copy printouts of the tapes are retained by the Commission or a firm contracted by the Commission in metal cabinets with key locks. RETRIEVABILITY: The records are maintained in alphabetical order. SAFEGUARDS: Records are maintained by the Commission or its contractor so as to permit access only to employees or others acting on behalf of the Commission who have a need to know in connection with their duties. RETENTION AND DISPOSAL: The records are updated as contributions are made, or as additional information is otherwise received from contributors and obsolete names and related information is deleted. SYSTEM MANAGER AND ADDRESS: Director, Personnel and Administration, American Battle Monuments Commission, Courthouse Plaza II, Suite 500, 2300 Clarendon Boulevard Arlington, VA 22201 NOTIFICATION PROCEDURE: Contact the system manager listed above. RECORD ACCESS PROCEDURES: Submit in writing all requests for access to the system manager identified above. Clearly mark the envelope and letter ``FOI/PA Request'' and provide a return address. The subject of the record should also provide his/her full name and notarized signature, date and place of birth, or other information which may assist in locating the records sought. CONTESTING RECORD PROCEDURES: Individuals desiring to contest or amend information maintained in the system should direct their request to the system manager listed above. The request should clearly state what information is being contested, the reasons for contesting it, and the proposed amendment to the information sought. RECORD SOURCE CATEGORIES: Information is obtained from individuals voluntarily making contributions to the National World War II Memorial or providing information on individuals who contributed to the war effort. [FR Doc. 98-24442 Filed 9-10-98; 8:45 am] BILLING CODE 6120-01-M