[Federal Register Volume 63, Number 171 (Thursday, September 3, 1998)] [Notices] [Pages 47044-47045] From the Federal Register Online via the Government Publishing Office [www.gpo.gov] [FR Doc No: 98-23812] ======================================================================= ----------------------------------------------------------------------- NATIONAL ARCHIVES AND RECORDS ADMINISTRATION Records Schedules; Availability and Request for Comments AGENCY: National Archives and Records Administration, Office of Records Services--Washington, DC. ACTION: Notice of availability of proposed records schedules; request for comments. ----------------------------------------------------------------------- SUMMARY: The National Archives and Records Administration (NARA) publishes notice at least once monthly of certain Federal agency requests for records disposition authority (records schedules). Once approved by NARA, records schedules provide mandatory instructions on what happens to records when no longer needed for current Government business. They authorize the preservation of records of continuing value in the National Archives of the United States and the destruction, after a specified period, of records lacking administrative, legal, research, or other value. Notice is published for records schedules in which agencies propose to destroy records not previously authorized for disposal or reduce the retention period of records already authorized for disposal. NARA invites public comments on such records schedules, as required by 44 U.S.C. 3303a(a). DATES: Requests for copies must be received in writing on or before October 19, 1998. Once the appraisal of the records is completed, NARA will send a copy of the schedule. NARA staff usually prepare appraisal memorandums that contain additional information concerning the records covered by a proposed schedule. These, too, may be requested and will be provided once the appraisal is completed. Requesters will be given 30 days to submit comments. ADDRESSES: To request a copy of any records schedule identified in this notice, write to the Life Cycle Management Division (NWML), National Archives and Records Administration (NARA), 8601 Adelphi Road, College Park, MD 20740-6001. Requests also may be transmitted by FAX to 301- 713-6852 or by e-mail to [email protected]. Requesters must cite the control number, which appears in parentheses after the name of the agency which submitted the schedule, and must provide a mailing address. Those who desire appraisal reports should so indicate in their request. FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern Records Programs (NWM), National Archives and Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713- 7110. E-mail: [email protected]. SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions of records on paper, film, magnetic tape, [[Page 47045]] and other media. To control this accumulation, agency records managers prepare schedules proposing retention periods for records and submit these schedules for NARA approval, using the Standard Form (SF) 115, Request for Records Disposition Authority. These schedules provide for the timely transfer into the National Archives of historically valuable records and authorize the disposal of all other records after the agency no longer needs the records to conduct its business. Some schedules are comprehensive and cover all the records of an agency or one of its major subdivisions. Most schedules, however, cover records of only one office or program or a few series of records. Many of these update previously approved schedules, and some include records proposed as permanent. No Federal records are authorized for destruction without the approval of the Archivist of the United States. This approval is granted only after a thorough consideration of their administrative use by the agency of origin, the rights of the Government and of private persons directly affected by the Government's activities, and whether or not they have historical or other value. Besides identifying the Federal agencies and any subdivisions requesting disposition authority, this public notice lists the organizational unit(s) accumulating the records or indicates agency- wide applicability in the case of schedules that cover records that may be accumulated throughout an agency. This notice provides the control number assigned to each schedule, the total number of schedule items, and the number of temporary items (the records proposed for destruction). It also includes a brief description of the temporary records. The records schedule itself contains a full description of the records at the file unit level as well as their disposition. If NARA staff has prepared an appraisal memorandum for the schedule, it too includes information about the records. Further information about the disposition process is available on request. Schedules Pending 1. Department of Justice, United States Marshals Service, Air Operations Group (N1-527-98-1, 14 items, 14 temporary items). Records relating to the maintenance and operation of USMS-owned aircraft used in the transportation of prisoners and deportable aliens, including aircraft maintenance instructions, correspondence, and log books. 2. Department of State (N1-76-98-1, 1 item, 1 temporary item). Duplicate copies of records of the Mixed Claims Commission, United States and Germany, 1922-1939. Records consist of minutes and awards and decisions. 3. Federal Communications Commission, Mass Media Bureau (N1-173-98- 4), 1 item, 1 temporary item). Reduction in retention period for Returned Broadcast Applications, which have previously been approved for disposal. Returned Broadcast Applications are applications that have been reviewed and not accepted for official FCC filing purposes, and are subsequently returned to the sender. 4. National Imagery and Mapping Agency, Agency-wide (N1-537-98-1, 25 items, 25 temporary items). Office administrative files consisting of calendars and schedules, office inspection and survey files, reading files, position descriptions, personnel locators, and classified material accountability forms. 5. Occupational Safety and Health Review Commission, Office of the Executive Secretary (N1-455-98-1, 1 item, 1 temporary item). Audiotape recordings (cassettes) of Commission meetings attended by the Commissioners and agency legal staff to discuss particular cases. These recordings are made pursuant to instructions in the 1977 Sunshine Act, 5 U.S.C. 552b. Minutes of the Commissioner's meetings were previously approved for permanent retention. 6. Tennessee Valley Authority (N1-142-98-6, 3 items, 1 temporary item). Records created in administering four conferences, 1979-1982. Transcripts, models, studies, and papers are proposed for permanent retention. Dated: August 27, 1998. Michael J. Kurtz, Assistant Archivist for Record Services--Washington, DC. [FR Doc. 98-23812 Filed 9-2-98; 8:45 am] BILLING CODE 7515-01-P