[Federal Register Volume 63, Number 162 (Friday, August 21, 1998)]
[Notices]
[Pages 44937-44939]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-22535]


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NATIONAL SCIENCE FOUNDATION


Privacy Act of 1974: Revisions to System of Records: New and 
Revised Systems

SUMMARY: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), the 
National Science Foundation (NSF) is providing notice of revisions to 
one existing system and the planned creation of one new system. The 
revisions to the current system NSF-66 ``NSF Photo Identification 
System'' are being made to include new routine uses and to more 
accurately reflect the records contained therein. The revised system is 
reprinted in its entirety. The new system, NSF-70 ``NSF Visitor 
Credentials System,'' covers information used to track visitors to the 
NSF. These systems are necessary for NSF's building access and security 
programs.

EFFECTIVE DATE: Sections 552a(e)(4) and (11) of Title 5 of the U.S. 
Code require that the public have thirty days to comment on the routine 
uses of systems of records. The new routine uses that are the subject 
of this notice will take effect on September 21, 1998, unless modified 
by a subsequent notice to incorporate comments received from the 
public.

COMMENTS: Written comments should be submitted to Leslie Crawford, NSF 
Privacy Act Officer, National Science Foundation, Office of the General 
Counsel, 4201 Wilson Boulevard, Room 1265, Arlington, VA 22230.

    Dated: August 13, 1998.
Leslie Crawford,
Privacy Act Officer.
NSF-66

System name:
    NSF Photo Identification Card System.

System location:
    National Science Foundation, Division of Human Resource Management, 
4201 Wilson Boulevard, Arlington, VA 22230.

[[Page 44938]]

Categories of individuals covered by the system:
    NSF Employees and NSF Contractors who work in the building and have 
a need for an ID pass.

Categories of records in the system:
    Digital photograph, LAN ID, name, social security number, proximity 
card number, signature, date of birth, card reader accessed, date and 
time of access.

Authority for maintenance of the system:
    44 U.S.C. 3101 and 42 U.S.C. 1870. Other authorities include: 
Presidential Order dated June 28, 1995, subject: ``Upgrading Security 
at Federal Facilities'' which directs that all federal agencies shall 
meet the minimum security standards recommended by the Department of 
Justice in their report entitled, Vulnerability Assessment of Federal 
Facilities. The report establishes ``agency photo ID for all personnel 
displayed at all times'' as a minimum standard for Level IV facilities. 
NSF has been designated as a Level IV facility.

Purpose(s):
    The information is used to produce identification cards for access 
to the building as well as for building security, to identify the 
bearer of the card as a Federal employee or contractor, and for 
tracking stolen or lost cards. The proximity card, when presented at a 
system card reader, unlocks the door or permits use of the elevator by 
the authorized cardholder.

Routine uses of records maintained in the system, including categories 
of uses and the purposes of such uses:
    Information from this system may be disclosed to:
    1. Individuals, as necessary, for tracking stolen or lost 
identification cards.
    2. The Department of Justice, to the extent disclosure is 
compatible with the purpose for which the record was collected, and is 
relevant and necessary to litigation or anticipated litigation, in 
which one of the following is a party or has an interest: (a) NSF or 
any of its components; (b) an NSF employee in his/her official 
capacity; (c) an NSF employee in his/her individual capacity when the 
Department of Justice is representing or considering representing the 
employee; or (d) the United States, when NSF determines that litigation 
is likely to affect the Agency.
    3. Contractors, experts, advisors, and other individuals who 
perform a service to or work on or under a contract or other 
arrangement with or for the Federal government, as necessary to carry 
out their duties.
    4. Appropriate Federal, State, or local agencies responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, to disclose pertinent information when the NSF 
becomes aware of an indication of a violation or potential violation of 
civil or criminal law or regulation.
    5. Representatives of the General Services Administration and the 
National Archives and Records Administration who are conducting records 
management inspections under the authority of 44 U.S.C. 2904 and 2906.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Stored electronically.

Retrievability:
    Records may be retrieved by LAN ID, name, social security number, 
proximity card number, date of birth, digital photograph, and access 
point.

Safeguards:
    Information is controlled by password and in an area that is locked 
during non-business hours.

Retention and disposal:
    Information is retained on all current employees and contractors. 
Employees and contractors separating return their identification cards 
when they are no longer employed by the agency. Their records will be 
deleted or destroyed after three months. Proximity card records are 
retained for 90 days.

System manager(s) and address:
    Division Director, Human Resource Management, 4201 Wilson 
Boulevard, Arlington, VA 22230.

Notification procedure:
    The Privacy Act Officer should be contacted in accordance with 
procedures found at 45 CFR part 613.

Record access procedures:
    See ``Notification'' above.

Contesting record procedures:
    See ``Notification'' above.

Record source categories:
    See ``Notification'' above.

System exemptions from certain provisions of the Act:
    None.
NSF-70

System name:
    NSF Visitor Credentials System.

System location:
    National Science Foundation, Division of Administrative Services, 
4201 Wilson Boulevard, Arlington, VA 22230.

Categories of individuals covered by the system:
    NSF visitors and short term contractors who have a need and 
clearance to enter the building.

Categories of records in the system:
    Name, expected date and time of arrival, expected duration, contact 
person, contact phone number, type of visitor.

Authority for maintenance of the system:
    44 U.S.C. 3101 and 42 U.S.C. 1870. Other authorities include: 
Presidential Order dated June 28, 1995, subject: ``Upgrading Security 
at Federal Facilities'' which directs that all federal agencies shall 
meet the minimum security standards recommended by the Department of 
Justice in their report entitled, Vulnerability Assessment of Federal 
Facilities. The report establishes minimum standards for Level IV 
facilities. NSF has been designated as a Level IV facility.

Purpose(s):
    The system is used to register all visitors to the building and to 
produce identification cards used while the visitor is at the building.

Routine uses of records maintained in the system, including categories 
of uses and the purposes of such uses:
    Information from this system may be disclosed to:
    1. The Department of Justice, to the extent disclosure is 
compatible with the purpose for which the record was collected, and is 
relevant and necessary to litigation or anticipated litigation, in 
which one of the following is a party or has an interest: (a) NSF or 
any of its components; (b) an NSF employee in his/her official 
capacity; (c) an NSF employee in his/her individual capacity when the 
Department of Justice is representing or considering representing the 
employee; or (d) the United States, when NSF determines that litigation 
is likely to affect the Agency.
    2. Contractors, experts, advisors, and other individuals who 
perform a service to or work on or under a contract or other 
arrangement with or for the Federal government, as necessary to carry 
out their duties.
    3. Appropriate Federal, State, or local agencies responsible for 
investigating, prosecuting, enforcing, or implementing a statute, rule, 
regulation, or order, to disclose pertinent information when the

[[Page 44939]]

NSF becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    4. Representatives of the General Services Administration and the 
National Archives and Records Administration who are conducting records 
management inspections under the authority of 44 U.S.C. 2904 and 2906.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Stored electronically.

Retrievability:
    Records may be retrieved by name, contact person, or contact phone 
number.

Safeguards:
    Information is controlled by password and physically stored in an 
area that is locked at all times.

Retention and disposal:
    Information is deleted after three months. A visitor leaving the 
Foundation is expected to turn in their visitor name tag to the 
Information Center. This name tag will be destroyed.

System manager(s) and address:
    Chief, Systems and Services Branch, Division of Administrative 
Services.

Notification procedure:
    The Privacy Act Officer should be contacted in accordance with 
procedures found at 45 CFR part 613.

Record access procedures:
    See ``Notification'' above.

Contesting record procedures:
    See ``Notification'' above.

Record source categories:
    See ``Notification'' above.

System exemptions from certain provisions of the Act:
    None.
[FR Doc. 98-22535 Filed 8-20-98; 8:45 am]
BILLING CODE 7555-01-P