[Federal Register Volume 63, Number 161 (Thursday, August 20, 1998)]
[Notices]
[Pages 44657-44658]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-22450]
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MERIT SYSTEMS PROTECTION BOARD
Privacy Act of 1974; Proposed New System of Records
AGENCY: Merit Systems Protection Board.
ACTION: Privacy Act of 1974; Notice of New System of Records.
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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, the
Merit Systems Protection Board (Board) is publishing a notice proposing
establishment of a new system of records. This new records system is
the Security Management Records System. These records are used to
safeguard MSPB personnel and office space, and to document incidents
where security is breached.
DATES: Comments must be received on or before September 21, 1998. This
system of records becomes effective as proposed, without further
notice, on October 19, 1998, unless comments are received which would
result in a contrary determination. Comments may be mailed to the Merit
Systems Protection Board, Office of the Clerk of the Board, 1120
Vermont Avenue, NW., Washington, DC 20419, or faxed to the same address
on 202-653-7130.
Electronic mail comments may be sent via the Internet to
[email protected].
FOR FURTHER INFORMATION CONTACT: Michael H. Hoxie, Office of the Clerk
of the Board, 202-653-7200.
Dated: August 17, 1998.
Robert E. Taylor,
Clerk of the Board.
MSPB/INTERNAL-6
SYSTEM NAME:
Security Management Records
SYSTEM LOCATION:
Financial and Administrative Management Division, Merit Systems
Protection Board (MSPB), 1120 Vermont Avenue, NW, Washington, DC 20419.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of the MSPB, employees of contractors doing business with
the MSPB, and visitors to MSPB office space.
CATEGORIES OF RECORDS IN THE SYSTEM:
The system consists of cardkey access logs containing records of
access of individual employees, contractors and visitors as they move
about MSPB office space using cardkeys issued by the Board.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 1204.
PURPOSE(S):
These records are used to safeguard MSPB personnel and office
space, and to document incidents where security is breached.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES.
There are no disclosures of this information outside of the MSPB
for purposes other than those for which the information was collected,
including use by Federal, state and local law enforcement agencies in
the event of a violation of law.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are stored in FAMD on a personal computer with standard
password access security.
RETRIEVABILITY:
Records are retrieved by the names of the individuals on whom they
are maintained, and by automatically assigned control numbers.
SAFEGUARDS:
Access to these records is limited to persons whose official duties
require such access. Automated records are protected from unauthorized
access through password identification procedures and other system-
based protection methods.
RETENTION AND DISPOSAL:
Records documenting access to office space are retained for 90 days
and one month's data will be purged leaving 60-days data on the
computer at any one time. Computer files will be destroyed by deletion.
SYSTEM MANAGER(S) AND ADDRESS:
Director, Financial and Administrative Management Division, Merit
Systems Protection Board, 1120 Vermont Avenue, NW, Washington, DC
20419.
NOTIFICATION PROCEDURES:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Clerk of the Board
and must follow the MSPB Privacy Act regulations at 5 CFR 1205.11
regarding such inquiries.
RECORD ACCESS PROCEDURES:
Individuals requesting access to their records should contact the
Clerk of the Board. Such requests should be addressed to the Clerk of
the Board, Merit Systems Protection Board, 1120 Vermont Avenue, NW,
Washington, DC 20419. Requests for access to records must follow the
MSPB Privacy Act regulations at 5 CFR 1205.11.
CONTESTING RECORD PROCEDURES:
Individuals requesting amendment of records should write the Clerk
of the Board. Requests must follow the MSPB Privacy Act regulations at
5 CFR 1205.21.
[[Page 44658]]
RECORD SOURCE CATEGORIES:
The individual to whom the information applies; the records
maintained in the Board's Financial and Administrative Management
Division.
[FR Doc. 98-22450 Filed 8-19-98; 8:45 am]
BILLING CODE 7400-01-M