[Federal Register Volume 63, Number 151 (Thursday, August 6, 1998)]
[Notices]
[Pages 42050-42052]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-21077]



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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Statement of Organization, Functions, and Delegations of 
Authority

    This notice amends Part K of the Statement of Organization, 
Functions, and Delegations of Authority of the Department of Health and 
Human Services (DHHS), Administration for Children and Families (ACF) 
as follows: Chapter KB, the Administration on Children, Youth and 
Families (ACYF) (62 FR 64592), as last amended, December 8, 1997; 
Chapter KF, the Office of Child Support Enforcement (OCSE) (63 FR 
4455), as last amended, January 29, 1998; Chapter KP, the Office of the 
Deputy Assistant Secretary for Administration (ODASA) (63 FR 81), as 
last amended, January 2, 1998; and Chapter KR, the Office of Refugee 
Resettlement (ORR) (60 FR 27316), as last amended, May 23, 1995. This 
notice reflects the realignment of the discretionary grants function 
within ACF.
    These Chapters are amended as follows:
I. Chapter KB, Administration on Children, Youth and Families
    A. Delete KB.10 Organization in its entirety and replace with the 
following:
    KB.10 Organization. The Administration on Children, Youth and 
Families is headed by a Commissioner, who reports directly to the 
Assistant Secretary for Children and Families and consists of:

Office of the Commissioner (KBA)
Office of Administration (KBA1)
Office of Grants Management (KBA2)
Head Start Bureau (KBC)
Program Operations Division (KBC1)
Program Support Division (KBC2)
Children's Bureau (KBD)
Office of Child Abuse and Neglect (KBD1)
Division of Policy (KBD2)
Division of Program Implementation (KBD3)
Division of Data, Research and Innovation (KBD4)
Division of Child Welfare Capacity Building (KBD5)
Family and Youth Services Bureau (KBE)
Child Care Bureau (KBG)
Program Operations Division (KBG1)
Policy Division (KBG2)

    B. Delete KB.20 Functions, Paragraph A, in its entirety and replace 
with the following:
    KB.20 Functions. A. The Office of the Commissioner serves as 
principal advisor to the Assistant Secretary for Children and Families, 
the Secretary, and other officials of the Department on the sound 
development of children, youth, and families. It provides executive 
direction and management strategy to ACYF components. The Deputy 
Commissioner assists the Commissioner in carrying out the 
responsibilities of the Office.
    In the Immediate Office of the Commissioner, program and policy 
coordination staff serve as the central control point for policy 
development and operational and long range program planning; research 
and evaluation staff plan and manage major research, evaluation, and 
data analysis activities; and communication and customer service staff 
plan and manage internal and external communication processes, 
including correspondence systems and electronic mail requests.
    In addition to the Immediate Office, the Office of the Commissioner 
contains two organizational units. In support of the Commissioner and 
Deputy Commissioner and in consultation with ACYF programs the:
    1. Office of Administration manages the formulation and execution 
of the budgets for ACYF programs and for Federal administration; 
provides support for ACYF's personnel administration functions, 
including staffing, employee and labor relations, performance 
management and employee recognition, and staff development and 
training; supports and manages procurements, particularly in ACYF-wide 
activities such as the discretionary grant paneling process; manages 
ACYF-controlled space and facilities; performs manpower planning and 
administration; plans for, acquires, distributes, and controls ACYF 
supplies; provides mail and messenger services; maintains duplicating, 
fax, and computer and computer peripheral equipment; supports and 
manages automation within ACYF; provides for health and safety; and 
performs various other administrative functions.
    2. Office of Grants Management provides management and technical 
administration for discretionary grants for ACYF, the Administration on 
Developmental Disabilities (ADD), and the Administration for Native 
Americans (ANA); reviews, certifies and/or signs all discretionary 
grants; assures that all discretionary grants awarded by ACYF, ADD, and 
ANA conform with applicable statutes, regulations, and policies; 
computes grantee allocations, prepares discretionary grant awards, 
ensures incorporation of necessary grant terms and conditions, and 
monitors grantee expenditures; analyzes financial needs under 
discretionary grant programs; provides data in support of apportionment 
requests; prepares reports and analyses on the grantee's use of funds; 
maintains liaison and coordination with appropriate ACF and HHS 
organizations to ensure consistency between ACYF, ADD, and ANA 
discretionary grant systems and the Department's grant payment systems; 
provides technical assistance to regional components on discretionary 
grant operations and technical grants mangement issues; and performs 
audit resolution activities for ACYF, ADD, and ANA discretionary grant 
programs. The Office of Grants Management coordinates and maintains 
liaison with the Department and other federal agencies on discretionary 
grants management and administration operational issues and activities.
    C. Delete KB.20 Functions, Paragraph B.
II. Chapter KF, Office of Child Support Enforcement
    A. Delete KF.10 Organization in its entirety and replace with the 
following:
    KF.10 Organization. The Office of Child Support Enforcement is 
headed by a Director and consists of:

Office of the Director (KFA)
Office of Central Office Operations (KFB)
Division of Audit (KFB1)
Division of Program Operations (KFB2)
Division of Policy and Planning (KFB3)
Division of Consumer Services (KFB4)
Division of State and Local Assistance (KFB5)
Office of Automation and Special Projects (KFC)
Division of Child Support Information Systems (KFC4)
Office of Grants Management (KFD)

    B. Delete KF.20 Functions, Paragraph A, in its entirety and replace 
with the following:
    KF.20 Functions. A. Office of the Director. The Director is also 
the Assistant Secretary for Children and Families and is directly 
responsible to the Secretary for carrying out OCSE's mission. The 
Deputy Director/Commissioner has day-to-day operational responsibility 
for Child Support Enforcement programs. The Deputy Director/
Commissioner assists the Director in carrying out responsibilities of 
the Office and provides direction and leadership to the Office of 
Central Office Operations, Office of Automation and Special Projects 
and Office of Grants Management.
    The Office is responsible for developing regulations, guidance and

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standards for States to observe in locating absent parents; 
establishing paternity and support obligations and enforcing support 
obligations; maintaining relationships with Department officials, other 
federal departments, State and local officials, and private 
organizations and individuals interested in the CSE program; 
coordinating and planning child support enforcement activities to 
maximize program effectiveness; and approving all instructions, 
policies and publications issued by OCSE staff.
    C. KF.20 Functions. Add paragraph D. Add the following to establish 
paragraph D.
    D. Office of Grants Management is headed by a Director who reports 
to the Deputy Director/Commissioner and provides management and 
technical administration for discretionary grants to the Office of 
Child Support Enforcement (OCSE), Office of Community Services (OCS), 
Office of Family Assistance (OFA) and Office of Planning, Research and 
Evaluation (OPRE); reviews, certifies and/or signs all discretionary 
grants; assures that all discretionary grants awarded by OCSE, OCS, OFA 
and OPRE conform with applicable statutes, regulations, and policies; 
computes grantee allocations, prepares discretionary grant awards, 
ensures incorporation of necessary grant terms and conditions, and 
monitors grantee expenditures; analyzes financial needs under 
discretionary grant programs; provides data in support of apportionment 
requests; prepares reports and analyses on the grantee's use of funds; 
maintains liaison and coordination with appropriate ACF and HHS 
organizations to ensure consistency between OCSE, OCS, OFA, and OPRE 
discretionary grant systems and the Department's grant payment systems; 
and provides technical assistance to regional components on 
discretionary grant operations and technical grants management issues; 
and performs audit resolution activities for OCSE, OCS, OFA, and OPRE 
discretionary grant program. On behalf of OCSE, OCS, OFA, and OPRE, 
coordinates and conducts liaison with the Department and other federal 
agencies on discretionary grants.
III. Chapter KP, Office of the Deputy Assistant Secretary for 
Administration
    A. Delete KP.20 Functions, Paragraph C, in its entirety and replace 
with the following:
    C. The Office of Financial Services (OFS) supports the Deputy 
Assistant Secretary for Administration in fulfilling ACF's Chief 
Financial Officer, Management Control Officer, and Chief Grants Officer 
responsibilities including preparation of the CFO 5 Year Plan; performs 
audit oversight and liaison activities, including preparing reports to 
Congress, Office of the General Counsel and the Office of the Inspector 
General. OFS provides management and technical administration of ACF's 
formula, entitlement and block grants; writes/interprets financial 
policy and researches appropriation law issues; oversees and 
coordinates ACF's Federal Manager's Financial Integrity Act (FMFIA) 
activities; performs debt management functions; develops and 
administers quality assurance, training and certification programs for 
grants management; and is responsible for the annual preparation and 
audit of ACF's financial statement requirements. It develops/interprets 
internal policies and procedures for OFS components and coordinates the 
management of ACF's interagency agreement activities.
    OFS provides management and technical administration of ACF's 
formula, entitlement and block grants; assures that all formula, 
entitlement and block grants awarded by ACF conform with applicable 
statutes, regulations, and policies; computes grantee allocations, 
prepares formula, entitlement and block grant awards, ensures 
incorporation of necessary grant terms and conditions, and monitors 
grantee expenditures; analyzes financial needs under formula, 
entitlement and block grant programs; provides data in support of 
apportionment requests; prepares reports and analyses on the grantee's 
use of funds; maintains liaison and coordination with appropriate ACF 
and HHS organizations to ensure consistency between ACF formula, 
entitlement and block grant systems and the Department's grant payment 
systems; and provides technical assistance to ACF program and regional 
components on formula, entitlement and block grant operations and 
technical grants management issues; and performs audit resolution 
activities for ACF formula, entitlement and block grant programs. OFS 
serves as the lead for ACF in coordination and liaison with the 
Department and other federal agencies on formula, entitlement and block 
grants management and administration operational issues and activities.
    OFS provides agency-wide guidance to program and regional office 
staff on grant related issues; including developing and interpreting 
financial and grants policy, coordinating strategic grants planning, 
facilitating policy advisory groups, and assuring consistent grant 
program announcements. OFS prepares, coordinates and disseminates 
action transmittals, information memoranda, and other policy guidance 
on financial and grants management issues; provides financial and 
grants administration training and technical assistance to ACF staff 
and grantees; directs and/or coordinates management initiatives to 
improve financial administration of ACF mandatory and discretionary 
grant programs. OFS also develops and delivers grants management 
training to ACF program and financial staff.
    B. Delete KP.20 Functions, Paragraph D, in its entirety and replace 
with the following:
    D. The Office of Management Services (OMS) provides centralized 
management and administration of acquisitions for ACF headquarters and 
regional components; assures that all contracts awarded conform to 
applicable statutes, regulations and policies; develops ACF policies, 
procedures and instructions for the award and administration of all ACF 
acquisitions; reviews and interprets proposed HHS and OMB regulations, 
circulares and directives pertaining to acquisition management; 
solicits, negotiates, awards, modifies, terminates and closes all 
acquisitions issued by ACF; conducts the Small and Disadvantaged 
Business Utilization Program; and provides training and technical 
assistance to program and staff components on significant acquisition 
policies and procedures. OMS serves as the lead for ACF in coordination 
and liaison within ACF and with the Department, OMB, GSA and other 
federal agencies on procurement management issues and activities.
IV. Chapter KR, Office of Refugee Resettlement
    A. Delete KR.20 Functions, Paragraph A, in its entirety and replace 
with the following:
    KR.20 Functions. A. Office of the Director is directly responsible 
to the Assistant Secretary for Children and Families for carrying out 
ORR's mission and providing guidance and general supervision to the 
components of ORR. Within the Office of the Director, staff assist the 
Director in managing the formulation of program policy and budget and 
in the formulation of salaries and expense budgets. Staff also provide 
administrative, personnel and data processing support services.
    The Office coordinates with the lead refugee and entrant program 
offices of other federal departments; provides leadership in 
representing refugee and entrant programs, policies and administration 
to a variety of governmental entities and other public

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and private interests; and acts as the coordinator of the total refugee 
and entrant resettlement effort for ACF and the Department.
    The Discretionary Grants Unit, responsible to the Office of the 
Director, provides technical administration of ORR discretionary 
grants; reviews, certifies and/or signs all discretionary grants; 
assures that all discretionary grants awarded by ORR conform with 
applicable statutes, regulations, and policies; prepares discretionary 
grant awards, ensures incorporation of necessary grant terms and 
conditions, and prepares reports and analyses on the grantee's use of 
funds; maintains liaison and coordination with appropriate ACF and HHS 
organizations to ensure consistency between ORR discretionary grant 
systems and the Department's grant payment systems; and performs audit 
resolution activities for ORR discretionary grant program.
    B. Delete KR.20 Functions, Paragraph C, in its entirety and replace 
with the following.
    C. Division of Community Resettlement directs and manages effective 
refugee resettlement through the programmatic implementation of grants, 
contracts and special initiatives associated with national 
discretionary activity. Provides management of ORR discretionary 
grants; computes grantee allocations, and monitors grantee 
expenditures; analyzes financial needs under discretionary grant 
programs; provides data in support of apportionment requests; and 
provides technical assistance on discretionary grants operations. The 
ORR coordinates and provides liaison with the Department and other 
federal agencies on discretionary grants operational issues and other 
activities as specified by the Director or required by Congressional 
mandate.
    The Division ensures the quality of medical screening and initial 
medical treatment of refugees; collects data and performs analyses on 
the changing needs of the refugee and entrant population; provides 
leadership to identify data needs and sources, formulates data and 
reporting requirements; assists states and private agencies on data 
reporting and the resolution of reporting problems; compiles, 
evaluates, and disseminates information on the nationwide performance 
and costs of refugee service programs; responds to unanticipated 
refugee and entrant arrivals or significant increases in arrivals to 
communities where adequate or appropriate services do not exist; 
strengthens the role of ethnic community national or multi-State 
organizations to promote economic independence among refugees; provides 
for English Language Training and provides where specific needs have 
been shown and recognized by the Director for health (including mental 
health) services, social services, educational and other services.
    The Division develops Repatriation plans to make arrangements and 
approve payments for temporary assistance to certain U.S. citizens and 
dependents repatriated from foreign countries, and for the 
hospitalization of certain U.S. Nationals repatriated because of mental 
illness.

    Dated: August 3, 1998.
Olivia A. Golden,
Assistant Secretary for Children and Families.
[FR Doc. 98-21077 Filed 8-5-98; 8:45 am]
BILLING CODE 4184-01-P