[Federal Register Volume 63, Number 148 (Monday, August 3, 1998)]
[Notices]
[Pages 41300-41301]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-20525]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services--Washington, DC.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 17, 1998. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information con-cerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected].
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301)713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs the records to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their adminis-trative 
use by the agency of origin, the rights of the Government and of 
private persons directly affected by the Government's activities, and 
whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal

[[Page 41301]]

memorandum for the schedule, it too in-cludes information about the 
records. Further information about the disposition process is available 
on request.

Schedules Pending

    1. Department of Energy, Agency-wide (N1-434-98-21, 59 items, 53 
temporary items). Routine security, emergency planning, and safety 
records. Files proposed for disposal relate to such matters as 
classified document control, declassification operations, security 
alarms and access control systems, safe-guards and security agreements 
and plans, surveys and inspections, security training, visitor access 
approval, security clearances, nondisclosure agreements, and emergency 
planning. Policy documents for the Declassification Program, Operations 
Security Program, and Access Authorization Program are proposed for 
permanent retention. Records that document exposure to ionizing 
radiation or other hazardous materials as well as training in the safe 
handling of these materials will be retained for 75 years.
    2. Department of Energy, Agency-wide (N1-434-98-19, 16 items, 14 
temporary items). Routine administrative management records. Files 
relate to such matters as management improvement programs, performance 
indicators, baseline management, and management control. Issuances 
documenting substantive functions and correspondence files documenting 
the development of plans and policies are proposed for permanent 
retention.
    3. Department of Energy, Agency-wide (N1-434-98-4, 29 items, 29 
temporary items). Routine personnel records. Files relate to such 
matters as position classification, employee health, employee training, 
treatment and investigation of on-the-job injuries, implementation of 
the Americans with Disabilities Act, educational outreach activities, 
apprenticeship programs, tuition reimbursement for agency employees, 
postings of vacancies, promotional materials used for recruitment, the 
testing of job applicants, and labor-management relations. Records that 
document exposure to ionizing radiation or other hazardous materials as 
well as training in the safe handling of these materials will be 
retained for 75 years.
    4. Department of the Interior, Minerals Management Service (N1-473-
98-2, 11 items, 11 temporary items). Records created by several offices 
within the Minerals Management Service, including Environmental 
Analysis Files, Financial Responsibility Files, Gas Meter Reports, 
Applications for Deepwater Royalty Relief Files, and End-of-Life 
Royalty Relief Applications.
    5. Department of the Interior, Minerals Management Service (N1-473-
98-1, 1 item, 1 temporary item). Reduction in retention period for 
Lease Sale Activity History Files, which were previously approved for 
disposal. These records provide general information regarding each 
lease sale from block selection phase through the acceptance or 
rejection phase of bids.
    6. Department of the Navy, Marine Corps, Agency-wide (N1-NU-98-6, 3 
items, 3 temporary items). Leave records accumulated by members of the 
Marine Corps while awaiting punitive separation through dismissal, 
dishonorable discharge, or bad-conduct discharge.
    7. Department of State, Bureau of Consular Affairs, Office of 
Passport Policy and Advisory Services (N1-59-98-3, 1 item, 1 temporary 
item). E-mail messages regarding the status of pass-port applications 
and requests for expedited service.
    8. Department of the Treasury, Bureau of Alcohol, Tobacco, and 
Firearms (N1-436-97-4, 4 items, 2 temporary items). Hard copy inputs 
and outputs for an electronic system relating to explosives incidents. 
System master file and system documentation are proposed for permanent 
retention.
    9. Civil Liberties Public Education Fund (N1-220-98-8, 11 items, 5 
temporary items). News clippings of Fund-related activities, proof sets 
and negatives for conferences and panel discussions, routine 
correspondence, electronic version of records created by electronic 
mail and word processing applications, and nonfunded grant applications 
are proposed for disposal. Substantive program records, including 
meeting transcripts and correspondence, are proposed for permanent 
retention.
    10. Federal Communications Commission, Mass Media Bureau (N1-173-
98-3, 1 item, 1 temporary item). Reduction in retention period for 
Dismissed Broadcast Applications, which were previously approved for 
disposal. The files consist of the original application, official 
correspondence, and supporting information.

    Dated: July 22, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 98-20525 Filed 7-31-98; 8:45 am]
BILLING CODE 7515-01-P