[Federal Register Volume 63, Number 147 (Friday, July 31, 1998)]
[Notices]
[Pages 40894-40896]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-20422]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
August 31, 1998, unless comments are received which result in a 
contrary determination.

[[Page 40895]]

ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: July 27, 1998.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

A0680-31b TAPC
System name:
    Enlisted Personnel Management Information System (EPMIS) (February 
22, 1993, 58 FR 10002).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete from entry `non-prior service and prior service personnel 
who either have, or indicate a desire to enlist in the U.S. Army, U.S. 
Army National Guard, or U.S. Army Reserves.'

Categories of records in the system:
    Replace `Enlisted Master File (EMF)' with `Personnel Data Base 
(PERDB TAPDB-AE)' throughout entry.
* * * * *

Safeguards:
    Delete entry and replace with `Information is protected by physical 
security devices, guards, computer hardware and software safeguard 
features, personnel clearances and unique passwords to PERDB TAPDB AE. 
A tiered security system for access to enlisted data provided via 
Interactive Voice Response Systems based on the sensitivity of the data 
items provided, encryption of data transmitted via networks, controlled 
access to operator rooms and controlled output distribution.'
* * * * *
A0680-31b TAPC

System name:
    Enlisted Personnel Management Information System (EPMIS).

System location:
    U.S. Total Army Personnel Command, ATTN: TAPC-EP, 200 Stovall 
Street, Alexandria, VA 22332-0400. The Enlisted Evaluation System is 
maintained at U.S. Army Enlisted Records and Evaluation Center, 8899 
East 56th Street, Indianapolis, IN 46249-5301.

Categories of individuals covered by the system:
    Army enlisted personnel on active duty; initial active duty 
training personnel undergoing basic training or advanced individual 
training; former military personnel who are applicants for enlistment 
in grades E-1 to E-9.

Categories of records in the system:
    The Personnel Data Base (PERDB TAPDB-AE) contains name, Social 
Security Number, sex, race, citizenship, religion, marital status, 
dependents, date and place of birth, residence, assignments, physical 
profile, ethnic group, grade/date of rank, enlistment and service 
promotion qualifications, military occupational skill code, education 
and training, aptitude, separation, retirement, and mailing address.
    Recruit Quota System (REQUEST) contains selected information from 
PERD TAPDB-AE and soldier's educational level achieved and school 
subjects, driver's license, color perception, aptitude battery scores, 
audio perception score, defense language aptitude battery score, motor 
vehicle battery test score; type of enlistment and date, term, and 
option; initial processing and training assignments, types, locations, 
and dates; unit of assignment identification, system identification of 
location that created accession record, recruiter identification and 
recruiting area credit code.
    Enlisted Training Base contains selected information from PERDB 
TAPDB-AE and the soldier's enlistment and service, assignment, 
enlistment commitments by MOS and type, college subjects, civilian 
acquired skills, advanced or basic individual training start and 
graduation date, location and MOS, follow-on MOS location training 
recommended versus preferred, aptitude area scores and categories.
    Enlisted Year Management File (RETAIN) contains selected 
information from the PERDB TAPDB-AE and control number, 
reclassification/enlistment action, type of enlistment, basic active 
service data, estimated termination of service, reenlistment date, 
civilian education, career management field, primary military 
occupational specialty code and date of award, source of new Primary 
Occupational Specialty Code, personnel charged to school code, status 
of application, assignment code, date of last status change, current 
location, year group, security investigation status and term 
reenlisted.
    Enlisted Linguist data is on the PERDB TAPDB-AE and foreign 
language code, listening and reading proficiency, ratings and scores, 
dates of evaluation test or interview, how each language capability was 
acquired, with the principal type, highest level and most recent date 
of proficiency in each foreign language.
    Enlisted Evaluation System contains selected information from the 
PERDB TAPDB-AE and the soldiers' primary and career progression 
military occupational specialties, skill qualification test data, 
enlisted evaluation scores used to create the Enlisted Evaluation 
Report Weighted Average and other enlisted evaluation report data.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; and E.O. 9397 (SSN).

Purpose(s):
    To accomplish personnel management, strength accounting, and 
manpower management actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Social Security Administration 
to verify Social Security Numbers.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computer magnetic tapes and discs; computer printouts.

[[Page 40896]]

Retrievability:
    By Social Security Number, name, or other individually identifying 
characteristics.

Safeguards:
    Information is protected by physical security devices, guards, 
computer hardware and software safeguard features, personnel clearances 
and unique passwords to PERDB TAPDB-AE. A tiered security system for 
access to enlisted data provided via Interactive Voice Response Systems 
based on the sensitivity of the data items provided, encryption of data 
transmitted via networks, controlled access to operator rooms and 
controlled output distribution.

Retention and disposal:
    Records are retained 5 years after separation except enlisted 
linguist data base records which are retained 6 months after 
separation.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, ATTN: TAPC-EP, 200 
Stovall Street, Alexandria, VA 22332-0400.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Total Army Personnel Command, ATTN: TAPC-EP, 200 
Stovall Street, Alexandria, VA 22332-0400.
    Information regarding the Enlistment Evaluation system should be 
obtained from the Commander, U.S. Army Enlisted Records and Evaluation 
Center, 8899 East 56th Street, Indianapolis, IN 46249-5301.
    Individual should provide the full name, Social Security Number, 
current address, and identify the specific category of record involved.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Total Army Personnel Command, ATTN: TAPC-EP, 200 
Stovall Street, Alexandria, VA 22332-0400.
    Individual should provide the full name, Social Security Number, 
current address, and identify the specific category of record involved, 
whether awaiting active duty, active retired, or separated.
    Blanket requests for information from this consolidated system will 
not be accepted. If awaiting active duty, specify the date thereof; if 
separated, individual must state date of separation.
    Selected data from Personnel Data Base (PERDB-TAPDF-AE) is also 
accessible to record subjects through an Interactive Voice Response 
System (IVRS).
    Visits are limited to U.S. Total Army Personnel Command. 
Information from the Enlisted Evaluation System should be obtained from 
either the servicing military personnel office, the headquarters of the 
individual's organizational station, or the U.S. Army Enlisted Records 
and Evaluation Center.
    For personal visits, the individual must be able to provide 
acceptable identification and give verbal information to verify the 
record.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, from documents and computer readable output, 
other Department of the Army staff agencies and commands, other federal 
agencies and departments.

Exemptions claimed for the system:
    None.
[FR Doc. 98-20422 Filed 7-30-98; 8:45 am]
BILLING CODE 5000-04-F