[Federal Register Volume 63, Number 108 (Friday, June 5, 1998)]
[Notices]
[Pages 30782-30784]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-15062]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services, Washington, DC.

ACTION: Notice of availability of proposed records schedules; requestor 
comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 20, 1998. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi

[[Page 30783]]

Road, College Park, MD 20740-6001. Requests also may be transmitted by 
FAX to 301-713-6852 or by e-mail to [email protected].
    Requesters must cite the control number, which appears in 
parentheses after the name of the agency which submitted the schedule, 
and must provide a mailing address. Those who desire appraisal reports 
should so indicate in their request.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs the records to conduct its business. Some schedules are 
comprehensive and cover all the records of an agency or one of its 
major subdivisions. Most schedules, however, cover records of only one 
office or program or a few series of records. Many of these update 
previously approved schedules, and some include records proposed as 
permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Defense, Office of the Secretary of Defense (N1-
330-98-1, 1 item, 1 temporary item). Files relating to individual 
volunteers, including volunteer agreement form, parental permission 
form for minors wishing to volunteer, and other records pertaining to 
service.
    2. Department of the Army, United States Army Corps of Engineers 
(N1-AU-94-30, 1 item, 1 temporary item). The Case Management 
Information System which is an automated tracking system used only to 
monitor status of litigation.
    3. Department of the Army, Army-wide (N1-AU-97-26, 1 item, 1 
temporary item). Reference copies of various statistical reports 
generated to track enlistment activity.
    4. Department of the Army, Army-wide (N1-AU-97-30, 1 item, 1 
temporary item). Production/Financial Management reference files 
necessary to manage ammunition programs, including purchase requests, 
pricing data, contract data, correspondence and other miscellaneous 
materials.
    5. Department of the Army, Army-wide (N1-AU-98-11, 1 item, 1 
temporary item). Reduces retention period of explosive ordnance 
incident reports.
    6. Department of the Navy, Navy-wide (N1-NU-98-7, 1 item, 1 
temporary item). Audio cassette recordings of verbal statements taken 
during Physical Evaluation Boards and Medical Boards during Disability 
Evaluation proceedings. Statements will be transcribed and placed in 
the individual's Disability Retirement Case File which is retained for 
75 years under previously approved schedules.
    7. Department of Health and Human Services, Health and Human 
Services Reorganization (N1-468-98-1, 2 items, 1 temporary item). 
Working papers, 1977-1980. Handwritten notes and other material 
identifying number of staff and location are recommended for disposal. 
Implementation records are proposed for permanent retention.
    8. Department of Health and Human Services, Assistant Secretary for 
Personnel (N1-468-98-3, 1 item, 1 temporary item). Appointment books, 
telephone logs and calendars maintained by the Assistant Secretary for 
Personnel and the Deputy Assistant Secretary for Personnel, 1975-1988.
    9. Department of Health and Human Services, Office of the Secretary 
(N1-468-98-6, 1 item, 1 temporary item). User access log of visits to 
World Wide Web site. The logs record the visitor's origin, time of day, 
length of stay, and activities while at the site.
    10. Department of State, U.S. Embassy London (N1-84-98-1, item, 1 
temporary item). Case files of persons killed on Pan Am Flight 103 over 
Lockerbie, Scotland.
    11. Department of the Treasury, Internal Revenue Service, Office of 
the Commissioner (N1-58-97-12, 7 items, 5 temporary items). The 
temporary records proposed for disposal, created by the Office of the 
National Director of Quality and the Office of Public Liaison, relate 
to the development of products and reports for the improvement of 
business practices, and administrative files regarding membership 
applications for the Commissioner's Advisory Group (CAG). Records that 
document the creation, functions and organization of the Quality 
Office, as well as final reports and products produced by the office, 
are proposed for permanent retention.
    12. Department of the Treasury, Internal Revenue Service, Office of 
the Commissioner and former Executive Secretariat (N1-58-98-6, 5 items, 
2 temporary items). Records documenting administrative functions within 
the defunct Executive Secretariat which date earlier than 1974. The 
substantive records from these entities are proposed for permanent 
retention.
    13. The Corporation for National and Community Service (N1-362-98-
3, 9 items, 9 temporary items). Expands the records schedule for the 
Office of Procurement to add Billing Office Address Code Files, Credit 
Card Files and Unsuccessful Bidders File relating to transactions above 
the small purchase limitations in 48 CFR part 13. Updates disposition 
of other record series previously scheduled for temporary retention.
    14. The Corporation for National and Community Service (N1-362-98-
5, 13 items, 9 temporary items). Schedules the records of 
AmeriCorps*State and National Office including Grant Files, CEO 
Decision Notebooks, Chron Files, and various duplicative materials. 
Records proposed for permanent retention include the Updates 
Newsletter, the Board Decision Notebooks and the record copy of the 
Conference and Training Workshop Records.

[[Page 30784]]

    15. Federal Retirement Thrift Investment Board, Office of 
Administration (N1-474-98-2,3 items, 3 temporary items). Electronic 
systems for tracking the performance of the Thrift Savings Plan's 
Common Stock and Fixed Income Funds and monies obligated by the Federal 
Retirement Thrift Investment Board for administrative expenditures but 
not yet spent.
    16. National Archives and Records Administration (N1-GRS-97-4, 2 
items, 2 temporary items). Revises and expands General Records Schedule 
1, item 10, Temporary Individual Employee Records, applicable 
Government-wide, to add disposition instructions for the I-9 Forms and 
update the disposition instructions of other Temporary Individual 
Employee Records.
    17. National Commission on Restructuring the Internal Revenue 
Service (N1-220-98-3, 8 items, 1 temporary item). Unsolicited Mail. 
Files which do not contain information used in Commission deliberations 
are recommended for disposal. Records of the Commission proposed for 
permanent retention include: testimony, briefing materials, Chief of 
Staff files, publications and correspondence.
    18. President's Commission on Consumer Protection and Quality in 
the Health Care Industry (N1-220-98-6, 4 items, 1 temporary item). 
Correspondence Files consisting of unsolicited incoming correspondence, 
mailing lists, and similar materials which are unrelated to the primary 
mission of the Commission and not needed to document its work.
    19. President's Crime Prevention Council (N1-220-98-7, 15 items, 10 
temporary items). Referral letters, catalog program background files, 
reference material from other agencies, copies of legislation, 
conference information, outside meetings, publication drafts, and grant 
simplification files. These records do not contain information used in 
Commission deliberations and are recommended for disposal. The 
following records of the Commission are proposed for permanent 
retention: archiving material, publications, briefing books, speech and 
remarks file, and Vice Presidential events.
    20. United States Information Agency, Office of Policy and Plans/
Office of Policy and Research (N1-306-96-4, 51 items, 11 temporary 
items). Extra copies of publications and reports, classified document 
accountability records, records relating to administrative matters, 
inter-agency liaison files, and reference files relating to Eastern 
Europe and the Near East and South Asia.

    Dated: June 1, 1998.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 98-15062 Filed 6-4-98; 8:45 am]
BILLING CODE 7515-01-P