[Federal Register Volume 63, Number 104 (Monday, June 1, 1998)]
[Rules and Regulations]
[Pages 29591-29604]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-14341]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF JUSTICE

28 CFR Parts 16 and 50

[Attorney General Order No. 2156-98]
RIN 1105-AA20


Revision of Freedom of Information Act and Privacy Act 
Regulations and Implementation of Electronic Freedom of Information Act 
Amendments of 1996

AGENCY: Department of Justice.

ACTION: Final rule.

-----------------------------------------------------------------------

SUMMARY: This document amends the Department's regulations under both 
the Freedom of Information Act (FOIA) and the Privacy Act of 1974. The 
FOIA and Privacy Act regulations have been streamlined and condensed, 
in accordance with the principles of the National Performance Review, 
with more ``user-friendly'' language used wherever possible. These 
revisions also reflect the principles established by President Clinton 
and Attorney General Reno in their FOIA Memoranda of October 4, 1993. 
The Department's new statement of discretionary disclosure policy--
which originated in the Attorney General's FOIA Memorandum of October 
4, 1993, and is incorporated into Sec. 16.1(a)--supersedes the existing 
regulation regarding discretionary access to records of historical 
interest. Additionally, the regulations have been updated to reflect 
developments in case law and to include updated cost figures used in 
calculating and charging fees. These revisions also contain new 
provisions implementing the Electronic Freedom of Information Act 
Amendments of 1996 (Electronic FOIA Amendments).

EFFECTIVE DATE: July 1, 1998.

FOR FURTHER INFORMATION CONTACT:
Janice Galli McLeod ((202) 514-3642).

SUPPLEMENTARY INFORMATION: 

Background Information

    On August 26, 1997, the Department of Justice published a proposed 
rule that revised its existing regulations under the FOIA and Privacy 
Act and added new provisions implementing the Electronic FOIA 
Amendments. See 62 FR 45184, Aug. 26, 1997. Interested persons were 
afforded an opportunity to participate in the rulemaking through 
submission of written comments on the proposed rule. The Department 
received three responses to its proposed rule. The Department has 
adopted several of the modifications suggested by the commenters and 
has made other revisions to its proposed rule for clarity as well.
    New provisions implementing the Electronic FOIA Amendments are 
found at Sec. 16.2(c) (electronic reading rooms), Sec. 16.5(b) 
(multitrack processing), Sec. 16.5(c) (processing under unusual 
circumstances), Sec. 16.5(d) (expedited processing), Sec. 16.6(b) 
(deletion marking), Sec. 16.6(c) (appeal of format determinations), 
Sec. 16.6(c)(3) (volume estimation), Sec. 16.11(b)(3) (format of 
disclosure), and Sec. 16.11(b)(8) (electronic searches). Revisions to 
the Department's fee schedule are found at Sec. 16.11 (c) and (d).

Comments

    The Department received three responses from commenters: the first, 
from several organizations that represent newspapers, news editors, and 
reporters; the second, from two nonprofit groups that regularly use the 
FOIA, both as requesters and as counsel for requesters; and the third, 
from a Federal agency. Each of the three responses contained several 
comments. Due consideration has been given to each of the comments 
received.
    In several instances, commenters questioned the absence in the 
proposed rule of verbatim restatements of the language of the 
Electronic FOIA Amendments, or other statutory provisions of the FOIA. 
Such restatements of statutory language, however, are not necessary to 
the regulation. The rule revises the Department's existing regulations 
only where the amending language of the Electronic FOIA Amendments 
specifically requires or permits new regulations, where the current 
regulations conflict with the statutory amendments or existing case 
law, or where condensing or clarifying the regulations is warranted. 
The Department has added to its final rule three new clarifying 
statements--in Secs. 16.1 and 16.3, as well as in Sec. 16.40--to remind 
requesters and users that the Department's regulations should be read 
in conjunction with the FOIA, the Privacy Act, or both statutes.
    Requesters and other users of the regulations now are also referred 
in Sec. 16.3 to the Department's ``Freedom of Information Act Reference 
Guide''--a user-friendly guide created under the Electronic FOIA 
Amendments that provides helpful information designed to familiarize 
users with available resources and specific procedures for making FOIA 
requests to the Department. The Department has complied with new 
subsection (g) of the FOIA by making its ``Freedom of Information Act 
Reference Guide'' available both in paper form and electronically. See 
``FOIA Update,'' Summer 1997, at 2; see also ``Freedom of Information 
Act Reference Guide,'' at 3 & Attachment C (Aug. 1997); H.R. Rep. No. 
104-795, at 30 (1996). In accordance with one commenter's suggestion, 
Sec. 16.3(a) has been revised to specifically refer requesters to the 
Department's ``Freedom of Information Act Reference Guide'' for 
assistance in locating the records of the Department's various 
components in connection with potential FOIA requests.
    In some instances, commenters suggested particular amendments to 
the proposed rules. Several of the suggested amendments have been 
accepted and incorporated into the Department's final rule. For 
example, one commenter noted

[[Page 29592]]

that within Sec. 16.6(b), the subsection that partly concerns a 
component's obligation to indicate both the amount of and the location 
of information deleted on a partially disclosed record, the term 
``wherever practicable'' appeared to modify both the term ``amount'' 
and the term ``location,'' in a manner that was not consistent with the 
statutory language. The Department agrees and has modified this 
subsection to make it clear that the term in question applies only to 
the location of the deletion and not to the amount of information 
deleted. The commenter also questioned use of the term ``wherever 
practicable'' in lieu of the statutory term ``technically feasible'' 
within Sec. 16.6(b). The Department agrees with the commenter and has 
replaced the term ``wherever practicable'' with the term ``if 
technically feasible.''
    The Department also agrees with a commenter's suggestion that an 
agency's determination not to honor a requester's choice of form or 
format should be regarded as an adverse agency action that can be the 
subject of an administrative appeal. Accordingly, the Department has 
modified Sec. 16.6(c) to include such a determination within its 
listing of adverse determinations subject to administrative appeal.
    The Department disagrees with the commenter who interpreted the 
second sentence of 5 U.S.C.A. 552(a)(3)(B) (West 1996 & Supp. 1997) as 
requiring agencies to maintain records ``in as many forms as 
possible,'' and it declines to add the commenter's suggested amendatory 
language to that effect. There is nothing in the legislative history of 
this provision to indicate that this amendment was intended to extend 
beyond the confines of the FOIA in the way in which the commenter 
suggested. The Department further declines to adopt a commenter's 
suggestion that it modify the language of Sec. 16.5(c) concerning 
extensions of time to process requests based on unusual circumstances 
so as to limit the use of the provision to ``rare instances.'' Rather, 
the parameters of this regulatory provision are governed by the clear 
statutory language, which specifies the circumstances under which time 
limits may be extended. The Department has, however, inserted the 
phrase ``as defined by the FOIA'' into this provision to alert 
requesters to the statutory basis of the definition of the term 
``unusual circumstances.''
    The Department also disagrees with the commenter who questioned the 
language of Sec. 16.2(c)--specifically, the phrase ``by the 
Department''--regarding electronic availability. This language is 
entirely consistent with governmentwide guidance provided by the 
Department on this point in its ``FOIA Update'' publication. See ``FOIA 
Update,'' Winter 1997, at 4-5. As the Department advised all Federal 
agencies in ``FOIA Update,'' in enacting the Electronic FOIA Amendments 
Congress established a new ``electronic reading room'' obligation for 
all categories of reading room records, but it did so only ``(f)or 
records created on or after November 1, 1996.'' 5 U.S.C.A. 552(a)(2) 
(West 1996 & Supp. 1997). This cut-off date serves as an important 
practical limitation on an agency's ``electronic reading room'' 
obligation: By limiting it to newly created reading room records--
records that presumably would already be maintained by an agency in an 
electronic form, with few exceptions--Congress ensured that agencies 
would more readily be able to satisfy it. Thus, as agencies create the 
new policy statements, staff manuals, and final opinions in the 
adjudication of cases that are required to be placed in their reading 
rooms under subsections (a)(2)(A)-(C), they now automatically make 
those records available electronically as well. By contrast, many 
agencies and Department components must deal with records in the new 
fourth reading room category that were not generated by them, but 
rather were generated elsewhere and merely were obtained by them for 
one purpose or another (e.g., documents submitted by regulated 
entities). While such records may be determined by a component to fall 
within new subsection (a)(2)(D), they are not ``created'' by the 
Department and should not be regarded as subject to the electronic 
availability requirement. Accord United States Dep't of Justice v. Tax 
Analysts, 492 U.S. 136, 144 (1989) (recognizing that agencies ``either 
create or obtain'' records that become subject to FOIA). A component 
may, of course, choose as a matter of administrative discretion to make 
such records available electronically in any case in which it 
determines that to do so would be most cost-effective in serving public 
access needs under subsection (a)(2)(D). The Department is confident 
that its implementation of this provision is fully in accord with 
congressional intent. Cf. H.R. Rep. No. 104-795, at 20-21 (1996) 
(indicating intent to treat subsection (a)(2) ``in the same manner'' as 
subsection (a)(1)); ``FOIA Update,'' Winter 1997, at 3 (compelling 
agencies to follow two rules more favorable to FOIA requesters even 
though language of statutory amendments did not provide for them 
explicitly).
    Several comments pertained to requests for expedited processing. 
One commenter raised a concern that requesters may not be sufficiently 
familiar with Departmental rules to know where to send such requests. 
By regulation, the Department has defined four categories of requests 
that will be taken out of turn and given expedited treatment. See 28 
CFR 16.5(d)(1). One category of such requests--those that concern a 
matter of widespread and exceptional media interest that involves 
possible questions about government integrity--must be directed to the 
Department's Office of Public Affairs. All other categories of requests 
for expedited processing are to be sent to the applicable component's 
FOIA office. The participation of the Department's Office of Public 
Affairs in this aspect of FOIA processing was initiated by the Attorney 
General in 1994 in order to have the Department's media specialists 
deal directly with matters of exceptional concern to the media. The 
address of the Office of Public Affairs now has been placed within the 
text of Sec. 16.5(d)(2) in order to better facilitate this process; all 
other component FOIA addresses are found in the appendix that follows 
the Department's FOIA and Privacy Act regulations. For requesters 
familiar with the regulation, submission of expedited-processing 
requests directly to the office that will process them will further the 
purpose of the underlying statutory provision. The Department already 
had in place procedures by which all Department components are required 
to forward misdirected expedited-processing requests that involve the 
Department's special media-related standard to the Office of Public 
Affairs by hand-delivery or fax. At one commenter's suggestion, the 
Department has now added a statement embodying this existing 
administrative requirement within Sec. 16.5(d)(2).
    Another commenter commended the Department for adopting expedited-
processing categories beyond the two categories authorized by Congress; 
it then asked the Department to create a fifth category for any records 
subject to ``five or more requests for substantially the same 
records.'' While Congress did give agencies latitude to expand 
expedited processing to other categories, it also admonished agencies 
that being ``unduly generous'' in creating other categories for 
expedited processing ``would unfairly disadvantage other requesters.'' 
H.R. Rep. No. 104-795, at 26 (1996). The Department accordingly 
declines to create a fifth expedited-processing category for records 
subject to multiple requests.

[[Page 29593]]

    Other suggested revisions to the proposed rule that have been 
incorporated into this final rule include the addition of a specific 
reference to the twenty-day period within which a component ordinarily 
will be required to make a determination on a request within the 
section concerning component responses to requests (Sec. 16.6(b)); a 
revision of the introductory paragraph pertaining to fee waivers, for 
clarity (Sec. 16.11(k)); and minor revisions of Sec. 16.11(c)(3) and 
(k)(4), for clarity.
    In some instances, commenters posed questions about the 
implementation of the Electronic FOIA Amendments or the proposed 
revisions. One commenter, for instance, given the broad language within 
Sec. 16.5(d) concerning the submission of requests for expedited 
processing, asked: ``Is there a point in time when expedited requests 
will not be accepted?'' The answer to the question is simply ``no.'' 
The language of the proposed rule clearly stated that a request for 
expedited processing may be made at the time of the initial request or 
``at any later time.'' The Department believes that questions such as 
the one raised by this commenter are more appropriately handled in a 
forum other than publication as part of a final rule.

Regulatory Flexibility Act

    The Attorney General, in accordance with the Regulatory Flexibility 
Act (5 U.S.C. 605()), has reviewed this regulation and by approving it 
certifies that this regulation will not have a significant economic 
impact on a substantial number of small entities. Under the Freedom of 
Information Act, agencies may recover only the direct costs of 
searching for, reviewing, and duplicating the records processed for 
requesters. Thus, fees assessed by the Department are nominal. Further, 
the ``small entities'' that make FOIA requests, as compared with 
indiidual requesters and other requesters, are relatively few in 
number.

Executive Order 12866

    This regulation has been drafted and reviewed in accordance with 
Executive Order 12866, section 1(b), Principles of Regulation. The 
Office of Management and Budget has determined that this rule is a 
``significant regulatory action'' under Executive Order 12866, section 
3(f), Regulatory Planning and Review, and accordingly this rule has 
been reviewed by that agency.

Unfunded Mandates Reform Act of 1995

    This rule will not result in the expenditure by State, local, and 
tribal governments, in the aggregate, or by the private sector, of 
$100,000,000 or more in any one year, and it will not significantly or 
uniquely affect small governments. Therefore, no actions were deemed 
necessary under the provisions of the Unfunded Mandates Reform Act of 
1995.

Small Business Regulatory Enforcement Fairness Act of 1996

    This rule is not a major rule as defined by section 804 of the 
Small Business Regulatory Enforcement Fairness Act of 1996. This rule 
will not result in an annual effect on the economy of $100,000,000 or 
more; a major increase in costs or prices; or significant adverse 
effects on competition, employment, investment, productivity, 
innovation, or on the ability of United States-based companies to 
compete with foreign-based companies in domestic and export markets.

List of Subjects

28 CFR Part 16

    Administrative practice and procedure, Freedom of information, 
Privacy.

28 CFR Part 50

    Administrative practice and procedure.

    For the reasons stated in the preamble, the Department of Justice 
amends 28 CFR Chapter I, parts 16 and 50, as follows:

PART 16--DISCLOSURE OR PRODUCTION OF RECORDS OR INFORMATION

    1. The authority citation for part 16 is revised to read as 
follows:

    Authority: 5 U.S.C. 301, 552, 552a, 552b(g), 553; 18 U.S.C. 
4203(a)(1); 28 U.S.C. 509, 510, 534; 31 U.S.C. 3717.

    2. Subpart A of part 16 is revised to read as follows:

Subpart A--Procedures for Disclosure of Records Under the Freedom of 
Information Act

Sec.
16.1  General provisions.
16.2  Public reading rooms.
16.3  Requirements for making requests.
16.4  Responsibility for responding to requests.
16.5  Timing of responses to requests.
16.6  Responses to requests.
16.7  Classified information.
16.8  Business information.
16.9  Appeals.
16.10  Preservation of records.
16.11  Fees.
16.12  Other rights and services.

Subpart A--Procedures for Disclosure of Records Under the Freedom 
of Information Act


Sec. 16.1  General provisions.

    (a) This subpart contains the rules that the Department of Justice 
follows in processing requests for records under the Freedom of 
Information Act (FOIA), 5 U.S.C. 552. These rules should be read 
together with the FOIA, which provides additional information about 
access to records maintained by the Department. Requests made by 
individuals for records about themselves under the Privacy Act of 1974, 
5 U.S.C. 552a, which are processed under subpart D of this part, are 
processed under this subpart also. Information routinely provided to 
the public as part of a regular Department activity (for example, press 
releases issued by the Office of Public Affairs) may be provided to the 
public without following this subpart. As a matter of policy, the 
Department makes discretionary disclosures of records or information 
exempt from disclosure under the FOIA whenever disclosure would not 
foreseeably harm an interest protected by a FOIA exemption, but this 
policy does not create any right enforceable in court.
    (b) As used in this subpart, component means each separate bureau, 
office, board, division, commission, service, or administration of the 
Department of Justice.


Sec. 16.2  Public reading rooms.

    (a) The Department maintains public reading rooms that contain the 
records that the FOIA requires to be made regularly available for 
public inspection and copying. Each Department component is responsible 
for determining which of the records it generates are required to be 
made available in this way and for making those records available 
either in its own reading room or in the Department's central reading 
room. Each component shall maintain and make available for public 
inspection and copying a current subject-matter index of its reading 
room records. Each index shall be updated regularly, at least 
quarterly, with respect to newly included records.
    (b) The Department maintains public reading rooms or areas at the 
locations listed below:
    (1) Bureau of Prisons--on the Seventh Floor, 500 First Street, NW., 
Washington, DC;
    (2) Civil Rights Division--in Room 930, 320 First Street, NW., 
Washington, DC;

[[Page 29594]]

    (3) Community Relations Service--in Suite 2000, 600 E Street, NW., 
Washington, DC;
    (4) Drug Enforcement Administration--in Room W-7216, 700 Army Navy 
Drive, Arlington, Virginia;
    (5) Executive Office for Immigration Review (Board of Immigration 
Appeals)--in Suite 2400, 5107 Leesburg Pike, Falls Church, Virginia;
    (6) Federal Bureau of Investigation--at the J. Edgar Hoover 
Building, 935 Pennsylvania Avenue, NW., Washington, DC;
    (7) Foreign Claims Settlement Commission--in Room 6002, 600 E 
Street, NW., Washington, DC;
    (8) Immigration and Naturalization Service--425 I Street, NW., 
Washington, DC;
    (9) Office of Justice Programs--In Room 5430, 810 Seventh Street, 
NW., Washington, DC;
    (10) Pardon Attorney--on the Fourth Floor, 500 First Street, NW., 
Washington, DC;
    (11) United States Attorneys and United States Marshals--at the 
principal offices of the United States Attorneys and the United States 
Marshals, which are listed in most telephone books; and
    (12) All other components of the Department of Justice--in Room 
6505 at the Main Justice Building, 950 Pennsylvania Avenue, NW., 
Washington, DC.
    (c) Components shall also make reading room records created by the 
Department on or after November 1, 1996, available electronically at 
the Department's World Wide Web site (which can be found at http://
www.usdoj.gov), through use of the Department's ``Freedom of 
Information Act Home Page.'' This includes each component's index of 
its reading room records, which will indicate which records are 
available electronically.


Sec. 16.3  Requirements for making requests.

    (a) How made and addressed. You may make a request for records of 
the Department of Justice by writing directly to the Department 
component that maintains those records. You may find the Department's 
``Freedom of Information Act Reference Guide''--which is available 
electronically at the Department's World Wide Web site, and is 
available in paper form as well--helpful in making your request. For 
additional information about the FOIA, you may refer directly to the 
statute. If you are making a request for records about yourself, see 
Sec. 16.41(d) for additional requirements. If you are making a request 
for records about another individual, either a written authorization 
signed by that individual permitting disclosure of those records to you 
or proof that that individual is deceased (for example, a copy of a 
death certificate or an obituary) will help the processing of your 
request. Your request should be sent to the component's FOIA office at 
the address listed in appendix I to part 16. In most cases, your FOIA 
request should be sent to a component's central FOIA office. For 
records held by a field office of the Federal Bureau of Investigation 
(FBI) or the Immigration and Naturalization Service (INS), however, you 
must write directly to that FBI or INS field office address, which can 
be found in most telephone books or by calling the component's central 
FOIA office (The functions of each component are summarized in part 0 
of this title and in the description of the Department and its 
components in the ``United States Government Manual,'' which is issued 
annually and is available in most libraries, as well as for sale from 
the Government Printing Office's Superintendent of Documents. This 
manual also can be accessed electronically at the Government Printing 
Office's World Wide Web site (which can be found at http://
www.access.gpo.gov/su__docs).) If you cannot determine where within the 
Department to send your request, you may send it to the FOIA/PA Mail 
Referral Unit, Justice Management Division, U.S. Department of Justice, 
950 Pennsylvania Avenue, NW., Washington, DC 20530-0001. That office 
will forward your request to the component(s) it believes most likely 
to have the records that you want. Your request will be considered 
received as of the date it is received by the proper component's FOIA 
office. For the quickest possible handling, you should mark both your 
request letter and the envelope ``Freedom of Information Act Request.''
    (b) Description of records sought. You must describe the records 
that you seek in enough detail to enable Department personnel to locate 
them with a reasonable amount of effort. Whenever possible, your 
request should include specific information about each record sought, 
such as the date, title or name, author, recipient, and subject matter 
of the record. In addition, if you want records about a court case, you 
should provide the title of the case, the court in which the case was 
filed, and the nature of the case. If known, you should include any 
file designations or descriptions for the records that you want. As a 
general rule, the more specific you are about the records or type of 
records that you want, the more likely the Department will be able to 
locate those records in response to your request. If a component 
determines that your request does not reasonably describe records, it 
shall tell you either what additional information is needed or why your 
request is otherwise insufficient. The component also shall give you an 
opportunity to discuss your request so that you may modify it to meet 
the requirements of this section. If your request does not reasonably 
describe the records you seek, the agency's response to your request 
may be delayed.
    (c) Agreement to pay fees. If you make a FOIA request, it shall be 
considered an agreement by you to pay all applicable fees charged under 
Sec. 16.11, up to $25.00, unless you seek a waiver of fees. The 
component responsible for responding to your request ordinarily will 
confirm this agreement in an acknowledgement letter. When making a 
request, you may specify a willingness to pay a greater or lesser 
amount.


Sec. 16.4  Responsibility for responding to requests.

    (a) In general. Except as stated in paragraphs (c), (d), and (e) of 
this section, the component that first receives a request for a record 
and has possession of that record is the component responsible for 
responding to the request. In determining which records are responsive 
to a request, a component ordinarily will include only records in its 
possession as of the date the component begins its search for them. If 
any other date is used, the component shall inform the requester of 
that date.
    (b) Authority to grant or deny requests. The head of a component, 
or the component head's designee, is authorized to grant or deny any 
request for a record of that component.
    (c) Consultations and referrals. When a component receives a 
request for a record in its possession, it shall determine whether 
another component, or another agency of the Federal Government, is 
better able to determine whether the record is exempt from disclosure 
under the FOIA and, if so, whether it should be disclosed as a matter 
of administrative discretion. If the receiving component determines 
that it is best able to process the record in response to the request, 
then it shall do so. If the receiving component determines that it is 
not best able to process the record, then it shall either:
    (1) Respond to the request regarding that record, after consulting 
with the component or agency best able to determine whether to disclose 
it and with any other component or agency that has a substantial 
interest in it; or

[[Page 29595]]

    (2) Refer the responsibility for responding to the request 
regarding that record to the component best able to determine whether 
to disclose it, or to another agency that originated the record (but 
only if that agency is subject to the FOIA). Ordinarily, the component 
or agency that originated a record will be presumed to be best able to 
determine whether to disclose it.
    (d) Law enforcement information. Whenever a request is made for a 
record containing information that relates to an investigation of a 
possible violation of law and was originated by another component or 
agency, the receiving component shall either refer the responsibility 
for responding to the request regarding that information to that other 
component or agency or consult with that other component or agency.
    (e) Classified information. Whenever a request is made for a record 
containing information that has been classified, or may be appropriate 
for classification, by another component or agency under Executive 
Order 12958 or any other executive order concerning the classification 
of records, the receiving component shall refer the responsibility for 
responding to the request regarding that information to the component 
or agency that classified the information, should consider the 
information for classification, or has the primary interest in it, as 
appropriate. Whenever a record contains information that has been 
derivatively classified by a component because it contains information 
classified by another component or agency, the component shall refer 
the responsibility for responding to the request regarding that 
information to the component or agency that classified the underlying 
information.
    (f) Notice of referral. Whenever a component refers all or any part 
of the responsibility for responding to a request to another component 
or agency, it ordinarily shall notify the requester of the referral and 
inform the requester of the name of each component or agency to which 
the request has been referred and of the part of the request that has 
been referred.
    (g) Timing of responses to consultations and referrals. All 
consultations and referrals will be handled according to the date the 
FOIA request initially was received by the first component or agency, 
not any later date.
    (h) Agreements regarding consultations and referrals. Components 
may make agreements with other components or agencies to eliminate the 
need for consultations or referrals for particular types of records.


Sec. 16.5  Timing of responses to requests.

    (a) In general. Components ordinarily shall respond to requests 
according to their order of receipt.
    (b) Multitrack processing. (1) A component may use two or more 
processing tracks by distinguishing between simple and more complex 
requests based on the amount of work and/or time needed to process the 
request, including through limits based on the number of pages 
involved. If a component does so, it shall advise requesters in its 
slower track(s) of the limits of its faster track(s).
    (2) A component using multitrack processing may provide requesters 
in its slower track(s) with an opportunity to limit the scope of their 
requests in order to qualify for faster processing within the specified 
limits of the component's faster track(s). A component doing so will 
contact the requester either by telephone or by letter, whichever is 
more efficient in each case.
    (c) Unusual circumstances. (1) Where the statutory time limits for 
processing a request cannot be met because of ``unusual 
circumstances,'' as defined in the FOIA, and the component determines 
to extend the time limits on that basis, the component shall as soon as 
practicable notify the requester in writing of the unusual 
circumstances and of the date by which processing of the request can be 
expected to be completed. Where the extension is for more than ten 
working days, the component shall provide the requester with an 
opportunity either to modify the request so that it may be processed 
within the time limits or to arrange an alternative time period with 
the component for processing the request or a modified request.
    (2) Where a component reasonably believes that multiple requests 
submitted by a requester, or by a group of requesters acting in 
concert, constitute a single request that would otherwise involve 
unusual circumstances, and the requests involve clearly related 
matters, they may be aggregated. Multiple requests involving unrelated 
matters will not be aggregated.
    (d) Expedited processing. (1) Requests and appeals will be taken 
out of order and given expedited treatment whenever it is determined 
that they involve:
    (i) Circumstances in which the lack of expedited treatment could 
reasonably be expected to pose an imminent threat to the life or 
physical safety of an individual;
    (ii) An urgency to inform the public about an actual or alleged 
federal government activity, if made by a person primarily engaged in 
disseminating information;
    (iii) The loss of substantial due process rights; or
    (iv) A matter of widespread and exceptional media interest in which 
there exist possible questions about the government's integrity which 
affect public confidence.
    (2) A request for expedited processing may be made at the time of 
the initial request for records or at any later time. For a prompt 
determination, a request for expedited processing must be received by 
the proper component. Requests based on the categories in paragraphs 
(d)(1)(i), (ii), and (iii) of this section must be submitted to the 
component that maintains the records requested. Requests based on the 
category in paragraph (d)(1)(iv) of this section must be submitted to 
the Director of Public Affairs, whose address is: Office of Public 
Affairs, U.S. Department of Justice, Room 1128, 950 Pennsylvania 
Avenue, NW., Washington DC 20530-0001. A component that receives a 
request that must be handled by the Office of Public Affairs shall 
forward it immediately to that office by hand-delivery or fax.
    (3) A requester who seeks expedited processing must submit a 
statement, certified to be true and correct to the best of that 
person's knowledge and belief, explaining in detail the basis for 
requesting expedited processing. For example, a requester within the 
category in paragraph (d)(1)(ii) of this section, if not a full-time 
member of the news media, must establish that he or she is a person 
whose main professional activity or occupation is information 
dissemination, though it need not be his or her sole occupation. A 
requester within the category in paragraph (d)(1)(ii) of this section 
also must establish a particular urgency to inform the public about the 
government activity involved in the request, beyond the public's right 
to know about government activity generally. The formality of 
certification may be waived as a matter of administrative discretion.
    (4) Within ten calendar days of its receipt of a request for 
expedited processing, the proper component shall decide whether to 
grant it and shall notify the requester of the decision. If a request 
for expedited treatment is granted, the request shall be given priority 
and shall be processed as soon as practicable. If a request for 
expedited processing is denied, any appeal of that decision shall be 
acted on expeditiously.

[[Page 29596]]

Sec. 16.6  Responses to requests.

    (a) Acknowledgements of requests. On receipt of a request, a 
component ordinarily shall send an acknowledgement letter to the 
requester which shall confirm the requester's agreement to pay fees 
under Sec. 16.3(c) and provide an assigned request number for further 
reference.
    (b) Grants of requests. Ordinarily, a component shall have twenty 
business days from when a request is received to determine whether to 
grant or deny the request. Once a component makes a determination to 
grant a request in whole or in part, it shall notify the requester in 
writing. The component shall inform the requester in the notice of any 
fee charged under Sec. 16.11 and shall disclose records to the 
requester promptly on payment of any applicable fee. Records disclosed 
in part shall be marked or annotated to show the amount of information 
deleted unless doing so would harm an interest protected by an 
applicable exemption. The location of the information deleted also 
shall be indicated on the record, if technically feasible.
    (c) Adverse determinations of requests. A component making an 
adverse determination denying a request in any respect shall notify the 
requester of that determination in writing. Adverse determinations, or 
denials of requests, consist of: a determination to withhold any 
requested record in whole or in part; a determination that a requested 
record does not exist or cannot be located; a determination that a 
record is not readily reproducible in the form or format sought by the 
requester; a determination that what has been requested is not a record 
subject to the FOIA; a determination on any disputed fee matter, 
including a denial of a request for a fee waiver; and a denial of a 
request for expedited treatment. The denial letter shall be signed by 
the head of the component, or the component head's designee, and shall 
include:
    (1) The name and title or position of the person responsible for 
the denial;
    (2) A brief statement of the reason(s) for the denial, including 
any FOIA exemption applied by the component in denying the request;
    (3) An estimate of the volume of records or information withheld, 
in number of pages or in some other reasonable form of estimation. This 
estimate does not need to be provided if the volume is otherwise 
indicated through deletions on records disclosed in part, or if 
providing an estimate would harm an interest protected by an applicable 
exemption; and
    (4) A statement that the denial may be appealed under Sec. 16.9(a) 
and a description of the requirements of Sec. 16.9(a).


Sec. 16.7  Classified information.

    In processing a request for information that is classified under 
Executive Order 12958 (3 CFR, 1996 Comp., p. 333) or any other 
executive order, the originating component shall review the information 
to determine whether it should remain classified. Information 
determined to no longer require classification shall not be withheld on 
the basis of Exemption 1 of the FOIA. On receipt of any appeal 
involving classified information, the Office of Information and Privacy 
shall take appropriate action to ensure compliance with part 17 of this 
title.


Sec. 16.8  Business information.

    (a) In general. Business information obtained by the Department 
from a submitter will be disclosed under the FOIA only under this 
section.
    (b) Definitions. For purposes of this section:
    (1) Business information means commercial or financial information 
obtained by the Department from a submitter that may be protected from 
disclosure under Exemption 4 of the FOIA.
    (2) Submitter means any person or entity from whom the Department 
obtains business information, directly or indirectly. The term includes 
corporations; state, local, and tribal governments; and foreign 
governments.
    (c) Designation of business information. A submitter of business 
information will use good-faith efforts to designate, by appropriate 
markings, either at the time of submission or at a reasonable time 
thereafter, any portion of its submission that it considers to be 
protected from disclosure under Exemption 4. These designations will 
expire ten years after the date of the submission unless the submitter 
requests, and provides justification for, a longer designation period.
    (d) Notice to submitters. A component shall provide a submitter 
with prompt written notice of a FOIA request or administrative appeal 
that seeks its business information wherever required under paragraph 
(e) of this section, except as provided in paragraph (h) of this 
section, in order to give the submitter an opportunity to object to 
disclosure of any specified portion of that information under paragraph 
(f) of this section. The notice shall either describe the business 
information requested or include copies of the requested records or 
record portions containing the information. When notification of a 
voluminous number of submitters is required, notification may be made 
by posting or publishing the notice in a place reasonably likely to 
accomplish it.
    (e) Where notice is required. Notice shall be given to a submitter 
wherever:
    (1) The information has been designated in good faith by the 
submitter as information considered protected from disclosure under 
Exemption 4; or
    (2) The component has reason to believe that the information may be 
protected from disclosure under Exemption 4.
    (f) Opportunity to object to disclosure. A component will allow a 
submitter a reasonable time to respond to the notice described in 
paragraph (d) of this section and will specify that time period within 
the notice. If a submitter has any objection to disclosure, it is 
required to submit a detailed written statement. The statement must 
specify all grounds for withholding any portion of the information 
under any exemption of the FOIA and, in the case of Exemption 4, it 
must show why the information is a trade secret or commercial or 
financial information that is privileged or confidential. In the event 
that a submitter fails to respond to the notice within the time 
specified in it, the submitter will be considered to have no objection 
to disclosure of the information. Information provided by the submitter 
that is not received by the component until after its disclosure 
decision has been made shall not be considered by the component. 
Information provided by a submitter under this paragraph may itself be 
subject to disclosure under the FOIA.
    (g) Notice of intent to disclose. A component shall consider a 
submitter's objections and specific grounds for nondisclosure in 
deciding whether to disclose business information. Whenever a component 
decides to disclose business information over the objection of a 
submitter, the component shall give the submitter written notice, which 
shall include:
    (1) A statement of the reason(s) why each of the submitter's 
disclosure objections was not sustained;
    (2) A description of the business information to be disclosed; and
    (3) A specified disclosure date, which shall be a reasonable time 
subsequent to the notice.
    (h) Exceptions to notice requirements. The notice requirements of 
paragraphs (d) and (g) of this section shall not apply if:
    (1) The component determines that the information should not be 
disclosed;

[[Page 29597]]

    (2) The information lawfully has been published or has been 
officially made available to the public;
    (3) Disclosure of the information is required by statute (other 
than the FOIA) or by a regulation issued in accordance with the 
requirements of Executive Order 12600 (3 CFR, 1988 Comp., p. 235); or
    (4) The designation made by the submitter under paragraph (c) of 
this section appears obviously frivolous--except that, in such a case, 
the component shall, within a reasonable time prior to a specified 
disclosure date, give the submitter written notice of any final 
decision to disclose the information.
    (i) Notice of FOIA lawsuit. Whenever a requester files a lawsuit 
seeking to compel the disclosure of business information, the component 
shall promptly notify the submitter.
    (j) Corresponding notice to requesters. Whenever a component 
provides a submitter with notice and an opportunity to object to 
disclosure under paragraph (d) of this section, the component shall 
also notify the requester(s). Whenever a component notifies a submitter 
of its intent to disclose requested information under paragraph (g) of 
this section, the component shall also notify the requester(s). 
Whenever a submitter files a lawsuit seeking to prevent the disclosure 
of business information, the component shall notify the requester(s).


Sec. 16.9  Appeals.

    (a) Appeals of adverse determinations. If you are dissatisfied with 
a component's response to your request, you may appeal an adverse 
determination denying your request, in any respect, to the Office of 
Information and Privacy, U.S. Department of Justice, Flag Building, 
Suite 570, Washington, DC 20530-0001. You must make your appeal in 
writing and it must be received by the Office of Information and 
Privacy within 60 days of the date of the letter denying your request. 
Your appeal letter may include as much or as little related information 
as you wish, as long as it clearly identifies the component 
determination (including the assigned request number, if known) that 
you are appealing. For the quickest possible handling, you should mark 
your appeal letter and the envelope ``Freedom of Information Act 
Appeal.'' Unless the Attorney General directs otherwise, a Director of 
the Office of Information and Privacy will act on behalf of the 
Attorney General on all appeals under this section, except that:
    (1) In the case of an adverse determination by the Deputy Attorney 
General or the Associate Attorney General, the Attorney General or the 
Attorney General's designee will act on the appeal;
    (2) An adverse determination by the Attorney General will be the 
final action of the Department; and
    (3) An appeal ordinarily will not be acted on if the request 
becomes a matter of FOIA litigation.
    (b) Responses to appeals. The decision on your appeal will be made 
in writing. A decision affirming an adverse determination in whole or 
in part shall contain a statement of the reason(s) for the affirmance, 
including any FOIA exemption(s) applied, and will inform you of the 
FOIA provisions for court review of the decision. If the adverse 
determination is reversed or modified on appeal, in whole or in part, 
you will be notified in a written decision and your request will be 
reprocessed in accordance with that appeal decision.
    (c) When appeal is required. If you wish to seek review by a court 
of any adverse determination, you must first appeal it under this 
section.


Sec. 16.10  Preservation of records.

    Each component shall preserve all correspondence pertaining to the 
requests that it receives under this subpart, as well as copies of all 
requested records, until disposition or destruction is authorized by 
title 44 of the United States Code or the National Archives and Records 
Administration's General Records Schedule 14. Records will not be 
disposed of while they are the subject of a pending request, appeal, or 
lawsuit under the FOIA.


Sec. 16.11  Fees.

    (a) In general. Components shall charge for processing requests 
under the FOIA in accordance with paragraph (c) of this section, except 
where fees are limited under paragraph (d) of this section or where a 
waiver or reduction of fees is granted under paragraph (k) of this 
section. A component ordinarily shall collect all applicable fees 
before sending copies of requested records to a requester. Requesters 
must pay fees by check or money order made payable to the Treasury of 
the United States.
    (b) Definitions. For purposes of this section:
    (1) Commercial use request means a request from or on behalf of a 
person who seeks information for a use or purpose that furthers his or 
her commercial, trade, or profit interests, which can include 
furthering those interests through litigation. Components shall 
determine, whenever reasonably possible, the use to which a requester 
will put the requested records. When it appears that the requester will 
put the records to a commercial use, either because of the nature of 
the request itself or because a component has reasonable cause to doubt 
a requester's stated use, the component shall provide the requester a 
reasonable opportunity to submit further clarification.
    (2) Direct costs means those expenses that an agency actually 
incurs in searching for and duplicating (and, in the case of commercial 
use requests, reviewing) records to respond to a FOIA request. Direct 
costs include, for example, the salary of the employee performing the 
work (the basic rate of pay for the employee, plus 16 percent of that 
rate to cover benefits) and the cost of operating duplication 
machinery. Not included in direct costs are overhead expenses such as 
the costs of space and heating or lighting of the facility in which the 
records are kept.
    (3) Duplication means the making of a copy of a record, or of the 
information contained in it, necessary to respond to a FOIA request. 
Copies can take the form of paper, microform, audiovisual materials, or 
electronic records (for example, magnetic tape or disk), among others. 
Components shall honor a requester's specified preference of form or 
format of disclosure if the record is readily reproducible with 
reasonable efforts in the requested form or format by the office 
responding to the request.
    (4) Educational institution means a preschool, a public or private 
elementary or secondary school, an institution of undergraduate higher 
education, an institution of graduate higher education, an institution 
of professional education, or an institution of vocational education, 
that operates a program of scholarly research. To be in this category, 
a requester must show that the request is authorized by and is made 
under the auspices of a qualifying institution and that the records are 
not sought for a commercial use but are sought to further scholarly 
research.
    (5) Noncommercial scientific institution means an institution that 
is not operated on a ``commercial'' basis, as that term is defined in 
paragraph (b)(1) of this section, and that is operated solely for the 
purpose of conducting scientific research the results of which are not 
intended to promote any particular product or industry. To be in this 
category, a requester must show that the request is authorized by and 
is made under the auspices of a qualifying institution and that the 
records are not sought for a commercial use but are sought to further 
scientific research.
    (6) Representative of the news media, or news media requester, 
means any

[[Page 29598]]

person actively gathering news for an entity that is organized and 
operated to publish or broadcast news to the public. The term ``news'' 
means information that is about current events or that would be of 
current interest to the public. Examples of news media entities include 
television or radio stations broadcasting to the public at large and 
publishers of periodicals (but only in those instances where they can 
qualify as disseminators of ``news'') who make their products available 
for purchase or subscription by the general public. For ``freelance'' 
journalists to be regarded as working for a news organization, they 
must demonstrate a solid basis for expecting publication through that 
organization. A publication contract would be the clearest proof, but 
components shall also look to the past publication record of a 
requester in making this determination. To be in this category, a 
requester must not be seeking the requested records for a commercial 
use. However, a request for records supporting the news-dissemination 
function of the requester shall not be considered to be for a 
commercial use.
    (7) Review means the examination of a record located in response to 
a request in order to determine whether any portion of it is exempt 
from disclosure. It also includes processing any record for 
disclosure--for example, doing all that is necessary to redact it and 
prepare it for disclosure. Review costs are recoverable even if a 
record ultimately is not disclosed. Review time include time spent 
resolving general legal or policy issues regarding the application of 
exemptions.
    (8) Search means the process of looking for and retrieving records 
or information responsive to a request. It includes page-by-page or 
line-by-line identification of information within records and also 
includes reasonable efforts to locate and retrieve information from 
records maintained in electronic form or format. Components shall 
ensure that searches are done in the most efficient and least expensive 
manner reasonably possible. For example, components shall not search 
line-by-line where duplicating an entire document would be quicker and 
less expensive.
    (c) Fees. In responding to FOIA requests, components shall charge 
the following fees unless a waiver or reduction of fees has been 
granted under paragraph (k) of this section:
    (1) Search. (i) Search fees shall be charged for all requests--
other than requests made by educational institutions, noncommercial 
scientific institutions, or representatives of the news media--subject 
to the limitations of paragraph (d) of this section. Components may 
charge for time spent searching even if they do not locate any 
responsive record or if they withhold the record(s) located as entirely 
exempt from disclosure.
    (ii) For each quarter hour spent by clerical personnel in searching 
for and retrieving a requested record, the fee will be $4.00. Where a 
search and retrieval cannot be performed entirely by clerical 
personnel--for example, where the identification of records within the 
scope of a request requires the use of professional personnel--the fee 
will be $7.00 for each quarter hour of search time spent by 
professional personnel. Where the time of managerial personnel is 
required, the fee will be $10.25 for each quarter hour of time spent by 
those personnel.
    (iii) For computer searches of records, requesters will be charged 
the direct costs of conducting the search, although certain requesters 
(as provided in paragraph (d)(1) of this section) will be charged no 
search fee and certain other requesters (as provided in paragraph 
(d)(3) of this section) will be entitled to the cost equivalent of two 
hours of manual search time without charge. These direct costs will 
include the cost of operating a central processing unit for that 
portion of operating time that is directly attributable to searching 
for responsive records, as well as the costs of operator/programmer 
salary apportionable to the search.
    (2) Duplication. Duplication fees will be charged to all 
requesters, subject to the limitations of paragraph (d) of this 
section. For a paper photocopy of a record (no more than one copy of 
which need be supplied), the fee will be ten cents per page. For copies 
produced by computer, such as tapes or printouts, components will 
charge the direct costs, including operator time, of producing the 
copy. For other forms of duplication, components will charge the direct 
costs of that duplication.
    (3) Review. Review fees will be charged to requesters who make a 
commercial use request. Review fees will be charged only for the 
initial record review--in other words, the review done when a component 
determines whether an exemption applies to a particular record or 
record portion at the initial request level. No charge will be made for 
review at the administrative appeal level for an exemption already 
applied. However, records or record portions withheld under an 
exemption that is subsequently determined not to apply may be reviewed 
again to determine whether any other exemption not previously 
considered applies; the costs of that review are chargeable where it is 
made necessary by such a change of circumstances. Review fees will be 
charged at the same rates as those charged for a search under paragraph 
(c)(1)(ii) of this section.
    (d) Limitations on charging fees. (1) No search fee will be charged 
for requests by educational institutions, noncommercial scientific 
institutions, or representatives of the news media.
    (2) No search fee or review fee will be charged for a quarter-hour 
period unless more than half of that period is required for search or 
review.
    (3) Except for requesters seeking records for a commercial use, 
components will provide without charge:
    (i) The first 100 pages of duplication (or the cost equivalent); 
and
    (ii) The first two hours of search (or the cost equivalent).
    (4) Whenever a total fee calculated under paragraph (c) of this 
section is $14.00 or less for any request, no fee will be charged.
    (5) The provisions of paragraphs (d) (3) and (4) of this section 
work together. This means that for requesters other than those seeking 
records for a commercial use, no fee will be charged unless the cost of 
search in excess of two hours plus the cost of duplication in excess of 
100 pages totals more than $14.00.
    (e) Notice of anticipated fees in excess of $25.00. When a 
component determines or estimates that the fees to be charged under 
this section will amount to more than $25.00, the component shall 
notify the requester of the actual or estimated amount of the fees, 
unless the requester has indicated a willingness to pay fees as high as 
those anticipated. If only a portion of the fee can be estimated 
readily, the component shall advise the requester that the estimated 
fee may be only a portion of the total fee. In cases in which a 
requester has been notified that actual or estimated fees amount to 
more than $25.00, the request shall not be considered received and 
further work shall not be done on it until the requester agrees to pay 
the anticipated total fee. Any such agreement should be memorialized in 
writing. A notice under this paragraph will offer the requester an 
opportunity to discuss the matter with Departmental personnel in order 
to reformulate the request to meet the requester's needs at a lower 
cost.
    (f) Charges for other services. Apart from the other provisions of 
this section, when a component chooses as a matter of administrative 
discretion to provide a special service--such as certifying that

[[Page 29599]]

records are true copies or sending them by other than ordinary mail--
the direct costs of providing the service ordinarily will be charged.
    (g) Charging interest. Components may charge interest on any unpaid 
bill staring on the 31st day following the date of billing the 
requester. Interest charges will be assessed at the rate provided in 31 
U.S.C. 3717 and will accrue from the date of the billing until payment 
is received by the component. Components will follow the provisions of 
the Debt Collection Act of 1982 (Pub. L. 97-365, 96 Stat. 1749), as 
amended, and its administrative procedures, including the use of 
consumer reporting agencies, collection agencies, and offset.
    (h) Aggregating requests. Where a component reasonably believes 
that a requester or a group of requesters acting together is attempting 
to divide a request into a series of requests for the purpose of 
avoiding fees, the component may aggregate those requests and charge 
accordingly. Components may presume that multiple requests of this type 
made within a 30-day period have been made in order to avoid fees. 
Where requests are separated by a longer period, components will 
aggregate them only where there exists a solid basis for determining 
that aggregation is warranted under all the circumstances involved. 
Multiple requests involving unrelated matters will not be aggregated.
    (i) Advance payments. (1) For requests other than those described 
in paragraphs (i)(2) and (3) of this section, a component shall not 
require the requester to made an advance payment--in other words, a 
payment made before work is begun or continued on a request. Payment 
owned for work already completed (i.e., a prepayment before copies are 
sent to a requester) is not an advance payment.
    (2) Where a component determines or estimates that a total fee to 
be charged under this section will be more than $250.00, it may require 
the requester to make an advance payment of an amount up to the amount 
of the entire anticipated fee before beginning to process the request, 
except where it receives a satisfactory assurance of full payment from 
a requester that has a history of prompt payment.
    (3) Where a requester has previously failed to pay a properly 
charged FOIA fee to any component or agency within 30 days of the date 
of billing, a component may require the requester to pay to the full 
amount due, plus any applicable interest, and to make an advance 
payment of the full amount of any anticipated fee, before the component 
begins to process a new request or continues to process a pending 
request from that requester.
    (4) In cases in which a component requires advance payment or 
payment due under paragraph (i)(2) or (3) of this section, the request 
shall not be considered received and further work will not be done on 
it until the required payment is received.
    (j) Other statutes specifically providing for fees. The fee 
schedule of this section does not apply to fees charged under any 
statute that specifically requires an agency to set and collect fees 
for particular types of records. Where records responsive to requests 
are maintained for distribution by agencies operating such statutorily 
based fee schedule programs, components will inform requesters of the 
steps for obtaining records from those sources so that they may do so 
most economically.
    (k) Requirements for waiver or reduction of fees. (1) Records 
responsive to a request will be furnished without charge or at a charge 
reduced below that established under paragraph (c) of this section 
where a component determines, based on all available information, that 
the requester has demonstrated that:
    (i) Disclosure of the requested information is in the public 
interest because it is likely to contribute significantly to public 
understanding of the operations or activities of the government, and
    (ii) Disclosure of the information is not primarily in the 
commercial interest of the requester.
    (2) To determine whether the first fee waiver requirement is met, 
components will consider the following factors:
    (i) The subject of the request: Whether the subject of the 
requested records concerns ``the operations or activities of the 
government.'' The subject of the requested records must concern 
identifiable operations or activities of the federal government, with a 
connection that is direct and clear, not remote or attenuated.
    (ii) The informative value of the information to be disclosed: 
Whether the disclosure is ``likely to contribute'' to an understanding 
of government operations or activities. The disclosable portions of the 
requested records must be meaningfully informative about government 
operations or activities in order to be ``likely to contribute'' to an 
increased public understanding of those operations or activities. The 
disclosure of information that already is in the public domain, in 
either a duplicative or a substantially identical form, would not be as 
likely to contribute to such understanding where nothing new would be 
added to the public's understanding.
    (iii) The contribution to an understanding of the subject by the 
public likely to result from disclosure: Whether disclosure of the 
requested information will contribute to ``public understanding.'' The 
disclosure must contribute to the understanding of a reasonably broad 
audience of persons interested in the subject, as opposed to the 
individual understanding of the requester. A requester's expertise in 
the subject area and ability and intention to effectively convey 
information to the public shall be considered. It shall be presumed 
that a representative of the news media will satisfy this 
consideration.
    (iv) The significance of the contribution to public understanding: 
Whether the disclosure is likely to contribute ``significantly'' to 
public understanding of government operations or activities. The 
public's understanding of the subject in question, as compared to the 
level of public understanding existing prior to the disclosure, must be 
enhanced by the disclosure to a significant extent. Components shall 
not make value judgments about whether information that would 
contribute significantly to public understanding of the operations or 
activities of the government is ``important'' enough to be made public.
    (3) To determine whether the second fee waiver requirement is met, 
components will consider the following factors:
    (i) The existence and magnitude of a commercial interest: Whether 
the requester has a commercial interest that would be furthred by the 
requested disclosure. Components shall consider any commercial interest 
of the requester (with reference to the definition of ``commercial 
use'' in paragraph (b)(1) of this section), or of any person on whose 
behalf the requester may be acting, that would be furthered by the 
requested disclosure. Requesters shall be given an opportunity in the 
administrative process to provide explanatory information regarding 
this consideration.
    (ii) The primary interest in disclosure: Whether any identified 
commercial interest of the requester is sufficiently large, in 
comparison with the public interest in disclosure, that disclosure is 
``primarily in the commercial interest of the requester.'' A fee waiver 
or reduction is justified where the public interest standard is 
satisfied and that public interest is greater in magnitude than that of 
any identified commercial interest in disclosure. Components ordinarily 
shall presume that where a news media requester has satisfied the

[[Page 29600]]

public interest standard, the public interest will be the interest 
primarily served by disclosure to that requester. Disclosure to data 
brokers or others who merely compile and market government information 
for direct economic return shall not be presumed to primarily serve the 
public interest.
    (4) Where only some of the records to be released satisfy the 
requirements for a waiver of fees, a waiver shall be granted for those 
records.
    (5) Requests for the waiver or reduction of fees should address the 
factors listed in paragraphs (k)(2) and (3) of this section, insofar as 
they apply to each request. Components will exercise their discretion 
to consider the cost-effectiveness of their investment of 
administrative resources in this decisionmaking process, however, in 
deciding to grant waivers or reductions of fees.


Sec. 16.12  Other rights and services.

    Nothing in this subpart shall be construed to entitle any person, 
as of right, to any service or to the disclosure of any record to which 
such person is not entitled under the FOIA.
    3. Subpart D of part 16 is revised to read as follows:

Subpart D--Protection of Privacy and Access to Individual Records Under 
the Privacy Act of 1974

Sec.
16.40  General provisions.
16.41  Requests for access to records.
16.42  Responsibility for responding to requests for access to 
records.
16.43  Responses to requests for access to records.
16.44  Classified information.
16.45  Appeals from denials of requests for access to records.
16.46  Requests for amendment or correction of records.
16.47  Requests for an accounting or record disclosures.
16.48  Preservation of records.
16.49  Fees.
16.50  Notice of court-ordered and emergency disclosures.
16.51  Security of systems or records.
16.52  Contracts for the operation of record systems.
16.53  Use and collection of social security numbers.
16.54  Employee standards of conduct.
16.55  Other rights and services.

Subpart D--Protection of Privacy and Access to Individual Records 
Under the Privacy Act of 1974


Sec. 16.40  General provisions.

    (a) Purpose and scope. This subpart contains the rules that the 
Department of Justice follows under the Privacy Act of 1974, 5 U.S.C. 
552a. These rules should be read together with the Privacy Act, which 
provides additional information about records maintained on 
individuals. The rules in this subpart apply to all records in systems 
of records maintained by the Department that are retrieved by an 
individual's name or personal identifier. They describe the procedures 
by which individuals may request access to records themselves, request 
amendment or correction of those records, and request an accounting of 
disclosures of those by the Department. In addition, the Department 
processes all Privacy Act requests for access to records under the 
Freedom of Information Act (FOIA), 5 U.S.C. 552, following the rules 
contained in subpart A of this part, which gives requests the benefit 
of both statutes.
    (b) Definitions. As used in this subpart:
    (1) Component. means each separate bureau, office, board, division, 
commission, service, or administration of the Department of Justice.
    (2) Request for access. to a record means a request made under 
Privacy Act subsection (d)(1).
    (3) Request for amendment or correction of a record means a request 
made under Privacy Act subsection (d)(2).
    (4) Request for an accounting means a request made under Privacy 
Act subsection (c)(3).
    (5) Requester means an individual who makes a request for access, a 
request for amendment or correction, or a request for an accounting 
under the Privacy Act.
    (c) Authority to request records for a law enforcement purpose. The 
head of a component or a United States Attorney, or either's designee, 
is authorized to make written requests under subsection (b)(7) of the 
Privacy Act for records maintained by other agencies that are necessary 
to carry out an authorized law enforcement activity.


Sec. 16.41  Requests for access to records.

    (a) How made and addressed. You may make a request for access to a 
Department of Justice record about yourself by appearing in person or 
by writing directly to the Department component that maintains the 
record. Your request should be sent or delivered to the component's 
Privacy Act office at the address listed in appendix I to this part. In 
most cases, a component's central Privacy Act office is the place to 
send a Privacy Act request. For records held by a field office of the 
Federal Bureau of Investigation (FBI) or the Immigration and 
Naturalization Service (INS), however, you must write directly to that 
FBI or INS field office address, which can be found in most telephone 
books or by calling the component's central Privacy Act office. (The 
functions of each component are summarized in Part 0 of this title and 
in the description of the Department and its components in the ``United 
States Government Manual,'' which is issued annually and is available 
in most libraries, as well as for sale from the Government Printing 
Office's Superintendent of Documents. This manual also can be accessed 
electronically at the Government Printing Office's World Wide Web site 
(which can be found at http://www.access.gpo.gov/su__docs). If you 
cannot determine where within the Department to send your request, you 
may send it to the FOIA/PA Mail Referral Unit, Justice Management 
Division, U.S. Department of Justice, 950 Pennsylvania Avenue, NW., 
Washington, DC 20530-0001, and that office will forward it to the 
component(s) it believes most likely to have the records that you seek. 
For the quickest possible handling, you should make both your request 
letter and the envelope ``Privacy Act Request.''
    (b) Description of records sought. You must describe the records 
that you want in enough detail to enable Department personnel to locate 
the system of records containing them with a reasonable amount of 
effort. Whenever possible, your request should describe the records 
sought, the time periods in which you believe they were compiled, and 
the name or identifying number of each system of records in which you 
believe they are kept. The Department publishes notices in the Federal 
Register that describe its components' systems of records. A 
description of the Department's systems of records also may be found as 
part of the ``Privacy Act Compilation'' published by the National 
Archives and Records Administration's Office of the Federal Register. 
This compilation is available in most large reference and university 
libraries. This compilation also can be accessed electronically at the 
Government Printing Office's World Wide Web site (which can be found at 
http://www.access.gpo.gov/su__docs).
    (c) Agreement to pay fees. If you make a Privacy Act request for 
access to records, it shall be considered an agreement by you to pay 
all applicable fees charged under Sec. 16.49, up to $25.00. The 
component responsible for responding to your request ordinarily shall 
confirm this agreement in an acknowledgement letter. When making a 
request, you may specify a willingness to pay a greater or lesser 
amount.

[[Page 29601]]

    (d) Verification of identify. When you make a request for access to 
records about yourself, you must verify your identity. You must state 
your full name, current address, and date and place of birth. You must 
sign your request and your signature must either be notarized or 
submitted by you under 28 U.S.C. 1746, a law that permits statements to 
be made under penalty of perjury as a substitute for notarization. 
While no specific form is required, you may obtain forms for this 
purpose from the FOIA/PA Mail Referral Unit, Justice Management 
Division. U.S. Department of Justice, 950 Pennsylvania Avenue, NW., 
Washington, DC 20530-0001. In order to help the identification and 
location of requested records, you may also, at your option, include 
your social security number.
    (e) Verification of guardianship. When making a request as the 
parent or guardian of a minor or as the guardian of someone determined 
by a court to be incompetent, for access to records about that 
individual, you must establish:
    (1) The identity of the individual who is the subject of the 
record, by stating the name, current address, date and place of birth, 
and, at your option, the social security number of the individual;
    (2) Your own identity, as required in paragraph (d) of this 
section;
    (3) That you are the parent or guardian of that individual, which 
you may prove by providing a copy of the individual's birth certificate 
showing your parentage or by providing a court order establishing your 
guardianship; and
    (4) That you are acting on behalf of that individual in making the 
request.


Sec. 16.42  Responsibility for responding to requests for access to 
records.

    (a) In general. Except as stated in paragraphs (c), (d), and (e) of 
this section, the component that first receives a request for access to 
a record, and has possession of that record, is the component 
responsible for responding to the request. In determining which records 
are responsive to a request, a component ordinarily shall include only 
those records in its possession as of the date the component begins its 
search for them. If any other date is used, the component shall inform 
the requester of that date.
    (b) Authority to grant or deny requests. The head of a component, 
or the component head's designee, is authorized to grant or deny and 
request for access to a record of that component.
    (c) Consultation and referrals. When a component receives a request 
for access to a record in its possession, it shall determine whether 
another component, or another agency of the Federal Government, is 
better able to determine whether the record is exempt from access under 
the Privacy Act. If the receiving component determines that it is best 
able to process the record in response to the request, then it shall do 
so. If the receiving component determines that it is not best able to 
process the record, then it shall either:
    (1) Respond to the request regarding that record, after consulting 
with the component or agency best able to determine whether the record 
is exempt from access and with any other component or agency that has a 
substantial interest in it; or
    (2) Refer the responsibility for responding to the request 
regarding that record to the component best able to determine whether 
it is exempt from access, or to another agency that originated the 
record (but only if that agency is subject to the Privacy Act). 
Ordinarily, the component or agency that originated a record will be 
presumed to be best able to determine whether it is exempt from access.
    (d) Law enforcement information. Whenever a request is made for 
access to a record containing information that relates to an 
investigation of a possible violation of law and that was originated by 
another component or agency, the receiving component shall either refer 
the responsibility for responding to the request regarding that 
information to that other component or agency or shall consult with 
that other component or agency.
    (e) Classified information. Whenever a request is made for access 
to a record containing information that has been classified by or may 
be appropriate for classification by another component or agency under 
Executive Order 12958 or any other executive order concerning the 
classification of records, the receiving component shall refer the 
responsibility for responding to the request regarding that information 
to the component or agency that classified the information, should 
consider the information for classification, or has the primary 
interest in it, as appropriate. Whenever a record contains information 
that has been derivatively classified by a component because it 
contains information classified by another component or agency, the 
component shall refer the responsibility for responding to the request 
regrading that information to the component or agency that classified 
the underlying information.
    (f) Notice of referral. Whenever a component refers all or any part 
of the responsibility for responding to a request to another component 
or agency, it ordinarily shall notify the requester of the referral and 
inform the requester of the name of each component or agency to which 
the request has been referred and of the part of the request that has 
been referred.
    (g) Timing of responses to consultations and referrals. All 
consultations and referrals shall be handled according to the date the 
Privacy Act access request was initially received by the first 
component or agency, not any later date.
    (h) Agreements regarding consultations and referrals. Components 
may make agreements with other components or agencies to eliminate the 
need for consultations or referrals for particular types of records.


Sec. 16.43  Responses to requests for access to records.

    (a) Acknowledgements of requests. On receipt of a request, a 
component ordinarily shall send an acknowledgement letter to the 
requester which shall confirm the requester's agreement to pay fees 
under Sec. 16.41(c) and provide an assigned request number for further 
reference.
    (b) Grants of requests for access. Once a component makes a 
determination to grant a request for access in whole or in part, it 
shall notify the requester in writing. The component shall inform the 
requester in the notice of any fee charged under Sec. 16.49 and shall 
disclose records to the requester promptly on payment of any applicable 
fee. If a request is made in person, the component may disclose records 
to the requester directly, in a manner not unreasonably disruptive of 
its operations, on payment of any applicable fee and with a written 
record made of the grant of the request. If a requester is accompanied 
by another person, the requester shall be required to authorize in 
writing any discussion of the records in the presence of the other 
person.
    (c) Adverse determinations of requests for access. A component 
making an adverse determination denying a request for access in any 
respect shall notify the requester of that determination in writing. 
Adverse determinations, or denials of requests, consist of: A 
determination to withhold any requested record in whole or in part; a 
determination that a requested record does not exist or cannot be 
located; a determination that what has been requested is not a record 
subject to the Privacy Act; a determination on any disputed fee matter; 
and a denial of a request for expedited treatment. The notification 
letter shall be signed by the

[[Page 29602]]

head of the component, or the component head's designee, and shall 
include:
    (1) The name and title or position of the person responsible for 
the denial;
    (2) A brief statement of the reason(s) for the denial, including 
any Privacy Act exemption(s) applied by the component in denying the 
request; and
    (3) A statement that the denial may be appealed under Sec. 16.45(a) 
and a description of the requirements of Sec. 16.45(a).


Sec. 16.44  Classified information.

    In processing a request for access to a record containing 
information that is classified under Executive Order 12958 or any other 
executive order, the originating component shall review the information 
to determine whether it should remain classified. Information 
determined to no longer require classification shall not be withheld 
from a requester on the basis of Exemption (k)(1) of the Privacy Act. 
On receipt of any appeal involving classified information, the Office 
of Information and Privacy shall take appropriate action to ensure 
compliance with part 17 of this title.


Sec. 16.45  Appeals from denials of requests for access to records.

    (a) Appeals. If you are dissatisfied with a component's response to 
your request for access to records, you may appeal an adverse 
determination denying your request in any respect to the Office of 
Information and Privacy, U.S. Department of Justice, Flag Building, 
Suite 570, Washington, DC 20530-0001. You must make your appeal in 
writing and it must be received by the Office of Information and 
Privacy within 60 days of the date of the letter denying your request. 
Your appeal letter may include as much or as little related information 
as you wish, as long as it clearly identifies the component 
determination (including the assigned request number, if known) that 
you are appealing. For the quickest possible handling, you should mark 
both your appeal letter and the envelope ``Privacy Act Appeal.'' Unless 
the Attorney General directs otherwise, a Director of the Office of 
Information and Privacy will act on behalf of the Attorney General on 
all appeals under this section, except that:
    (1) In the case of an adverse determination by the Deputy Attorney 
General or the Associate Attorney General, the Attorney General or the 
Attorney General's designee will act on the appeal;
    (2) An adverse determination by the Attorney General will be the 
final action of the Department; and
    (3) An appeal ordinarily will not be acted on if the request 
becomes a matter of litigation.
    (b) Responses to appeals. The decision on your appeal will be made 
in writing. A decision affirming an adverse determination in whole or 
in part will include a brief statement of the reason(s) for the 
affirmance, including any Privacy Act exemption applied, and will 
inform you of the Privacy Act provisions for court review of the 
decision. If the adverse determination is reversed or modified on 
appeal in whole or in part, you will be notified in a written decision 
and your request will be reprocessed in accordance with that appeal 
decision.
    (c) When appeal is required. If you wish to seek review by a court 
of any adverse determination or denial of a request, you must first 
appeal it under this section.


Sec. 16.46  Requests for amendment or correction of records.

    (a) How made and addressed. Unless the record is not subject to 
amendment or correction as stated in paragraph (f) of this section, you 
may make a request for amendment or correction of a Department of 
Justice record about yourself by writing directly to the Department 
component that maintains the record, following the procedures in 
Sec. 16.41. Your request should identify each particular record in 
question, state the amendment or correction that you want, and state 
why you believe that the record is not accurate, relevant, timely, or 
complete. You may submit any documentation that you think would be 
helpful. If you believe that the same record is in more than one system 
of records, you should state that and address your request to each 
component that maintains a system of records containing the record.
    (b) Component responses. Within ten working days of receiving your 
request for amendment or correction of records, a component shall send 
you a written acknowledgment of its receipt of your request, and it 
shall promptly notify you whether your request is granted or denied. If 
the component grants your request in whole or in part, it shall 
describe the amendment or correction made and shall advise you of your 
right to obtain a copy of the corrected or amended record, in 
disclosable form. If the component denies your request in whole or in 
part, it shall send you a letter signed by the head of the component, 
or the component head's designee, that shall state:
    (1) The reason(s) for the denial; and
    (2) The procedure for appeal of the denial under paragraph (c) of 
this section, including the name and business address of the official 
who will act on your appeal.
    (c) Appeals. You may appeal a denial of a request for amendment or 
correction to the Office of Information and Privacy in the same manner 
as a denial of a request for access to records (see Sec. 16.45) and the 
same procedures shall be followed. If your appeal is denied, you shall 
be advised of your right to file a Statement of Disagreement as 
described in paragraph (d) of this section and of your right under the 
Privacy Act for court review of the decision.
    (d) Statements of Disagreement. If your appeal under this section 
is denied in whole or in part, you have the right to file a Statement 
of Disagreement that states your reason(s) for disagreeing with the 
Department's denial of your request for amendment or correction. 
Statements of Disagreement must be concise, must clearly identify each 
part of any record that is disputed, and should be no longer than one 
typed page for each fact disputed. Your Statement of Disagreement must 
be sent to the component involved, which shall place it in the system 
of records in which the disputed record is maintained and shall mark 
the disputed record to indicate that a Statement of Disagreement has 
been filed and where in the system of records it may be found.
    (e) Notification of amendment/correction or disagreement. Within 30 
working days of the amendment or correction of a record, the component 
that maintains the record shall notify all persons, organizations, or 
agencies to which it previously disclosed the record, if an accounting 
of that disclosure was made, that the record has been amended or 
corrected. If an individual has filed a Statement of Disagreement, the 
component shall append a copy of it to the disputed record whenever the 
record is disclosed and may also append a concise statement of its 
reason(s) for denying the request to amend or correct the record.
    (f) Records not subject to amendment or correction. The following 
records are not subject to amendment or correction:
    (1) Transcripts of testimony given under oath or written statements 
made under oath;
    (2) Transcripts of grand jury proceedings, judicial proceedings, or 
quasi-judicial proceedings, which are the official record of those 
proceedings;
    (3) Presentence records that originated with the courts; and

[[Page 29603]]

    (4) Records in systems of records that have been exempted from 
amendment and correction under Privacy Act, 5 U.S.C. 552a(j) or (k) by 
notice published in the Federal Register.


Sec. 16.47  Requests for an accounting of record disclosures.

    (a) How made and addressed. Except where accountings of disclosures 
are not required to be kept (as stated in paragraph (b) of this 
section), you may make a request for an accounting of any disclosure 
that has been made by the Department to another person, organization, 
or agency of any record about you. This accounting contains the date, 
nature, and purpose of each disclosure, as well as the name and address 
of the person, organization, or agency to which the disclosure was 
made. Your request for an accounting should identify each particular 
record in question and should be made by writing directly to the 
Department component that maintains the record, following the 
procedures in Sec. 16.41.
    (b) Where accountings are not required. Components are not required 
to provide accountings to you where they relate to:
    (1) Disclosures for which accountings are not required to be kept--
in other words, disclosures that are made to employees within the 
agency and disclosures that are made under the FOIA;
    (2) Disclosures made to law enforcement agencies for authorized law 
enforcement activities in response to written requests from those law 
enforcement agencies specifying the law enforcement activities for 
which the disclosures are sought; or
    (3) Disclosures made from law enforcement systems of records that 
have been exempted from accounting requirements.
    (c) Appeals. You may appeal a denial of a request for an accounting 
to the Office of Information and Privacy in the same manner as a denial 
of a request for access to records (see Sec. 16.45) and the same 
procedures will be followed.


Sec. 16.48  Preservation of records.

    Each component will preserve all correspondence pertaining to the 
requests that it receives under this subpart, as well as copies of all 
requested records, until disposition or destruction is authorized by 
title 44 of the United States Code or the National Archives and Records 
Administration's General Records Schedule 14. Records will not be 
disposed of while they are the subject of a pending request, appeal, or 
lawsuit under the Act.


Sec. 16.49  Fees.

    Components shall charge fees for duplication of records under the 
Privacy Act in the same way in which they charge duplication fees under 
Sec. 16.11. No search or review fee may be charged for any record 
unless the record has been exempted from access under Exemptions (j)(2) 
or (k)(2) of the Privacy Act.


Sec. 16.50  Notice of court-ordered and emergency disclosures.

    (a) Court-ordered disclosures. When a record pertaining to an 
individual is required to be disclosed by a court order, the component 
shall make reasonable efforts to provide notice of this to the 
individual. Notice shall be given within a reasonable time after the 
component's's receipt of the order--except that in a case in which the 
order is not a matter of public record, the notice shall be given only 
after the order becomes public. This notice shall be mailed to the 
individual's last known address and shall contain a copy of the order 
and description of the information disclosed. Notice shall not be given 
if disclosure is made from a criminal law enforcement system of records 
that has been exempted from the notice requirement.
    (b) Emergency disclosures. Upon disclosing a record pertaining to 
an individual made under compelling circumstances affecting health or 
safety, the component shall notify that individual of the disclosure. 
This notice shall be mailed to the individual's last known address and 
shall state the nature of the information disclosed; the person, 
organization, or agency to which it was disclosed; the date of 
disclosure; and the compelling circumstances justifying the disclosure.


Sec. 16.51  Security of systems of records.

    (a) Each component shall establish administrative and physical 
controls to prevent unauthorized access to its systems of records, to 
prevent unauthorized disclosure of records, and to prevent physical 
damage to or destruction of records. The stringency of these controls 
shall correspond to the sensitivity of the records that the controls 
protect. At a minimum, each component's administrative and physical 
controls shall ensure that.
    (1) Records are protected from public view;
    (2) The area in which records are kept is supervised during 
business hours to prevent unauthorized persons from having access to 
them;
    (3) Records are inaccessible to unauthorized persons outside of 
business hours; and
    (4) Records are not disclosed to unauthorized persons or under 
unauthorized circumstances in either oral or written form.
    (b) Each component shall have procedures that restrict access to 
records to only those individuals within the Department who must have 
access to those records in order to perform their duties and that 
prevent inadvertent disclosure of records.


Sec. 16.52  Contracts for the operation of record systems.

    Any approved contract for the operation of a record system will 
contain the standard contract requirements issued by the General 
Services Administration to ensure compliance with the requirements of 
the Privacy Act for that record system. The contracting component will 
be responsible for ensuring that the contractor complies with these 
contract requirements.


Sec. 16.53  Use and collection of social security numbers.

    Each component shall ensure that employees authorized to collect 
information are aware:
    (a) That individuals may not be denied any right, benefit, or 
privilege as a result of refusing to provide their social security 
numbers, unless the collection is authorized either by a statute or by 
a regulation issued prior to 1975; and
    (b) That individuals requested to provide their social security 
numbers must be informed of:
    (1) Whether providing social security numbers is mandatory or 
voluntary;
    (2) Any statutory or regulatory authority that authorizes the 
collection of social security numbers; and
    (3) The uses that will be made of the numbers.


Sec. 16.54  Employee standards of conduct.

    Each component will inform its employees of the provisions of the 
Privacy Act, including the Act's civil liability and criminal penalty 
provisions. Unless otherwise permitted by law, an employee of the 
Department of Justice shall:
    (a) Collect from individuals only the information that is relevant 
and necessary to discharge the responsibilities of the Department;
    (b) Collect information about an individual directly from that 
individual whenever practicable;
    (c) Inform each individuals from whom information is collected of:
    (1) The legal authority to collect the information and whether 
providing it is mandatory or voluntary;

[[Page 29604]]

    (2) The principal purpose for which the Department intends to use 
the information;
    (3) The routine uses the Department may make of the information; 
and
    (4) The effects on the individuals, if any, of not providing the 
information;
    (d) Ensure that the component maintains no system of records 
without public notice and that it notifies appropriate Department 
officials of the existence or development of any system of records that 
is not the subject of a current or planned public notice;
    (e) Maintain all records that are used by the Department in making 
any determination about an individual with such accuracy, relevance, 
timeliness, and completeness as is reasonably necessary to ensure 
fairness to the individual in the determination;
    (f) Except as to disclosures made to an agency or made under the 
FOIA, make reasonable efforts, prior to disseminating any record about 
an individual, to ensure that the record is accurate, relevant, timely, 
and complete;
    (g) Maintain no record describing how an individual exercises his 
or her First Amendment rights, unless it is expressly authorized by 
statute or by the individual about whom the record is maintained, or is 
pertinent to and within the scope of an authorized law enforcement 
activity;
    (h) When required by the Act, maintain an accounting in the 
specified form of all disclosures of records by the Department to 
persons, organizations, or agencies;
    (i) Maintain and use records with care to prevent the unauthorized 
or inadvertent disclosure of a record to anyone; and
    (j) Notify the appropriate Department official of any record that 
contains information that the Privacy Act does not permit the 
Department to maintain.


Sec. 16.55  Other rights and services.

    Nothing in this subpart shall be construed to entitle any person, 
as of right, to any service or to the disclosure of any record to which 
such person is not entitled under the Privacy Act.
    4. Appendix I of part 16 is revised to read as follows:

Appendix I to Part 16--Components of the Department of Justice

    Unless a separate address is listed below, the address for each 
component is: (component name), U.S. Department of Justice, 950 
Pennsylvania Avenue, NW., Washington, DC 20530-0001. For all 
components marked by an asterisk, FOIA and Privacy Act requests 
should be sent to the Office of Information and Privacy, U.S. 
Department of Justice, Flag Bldg., Suite 570, Washington, DC 2053-
0001. The components are:

A

Office of the Attorney General *
Office of the Deputy Attorney General *
Office of the Associate Attorney General *
Office of the Solicitor General

B

Office of Information and Privacy *
Office of the Inspector General
Office of the Intelligence Policy and Review
Office of Intergovernmental Affairs *
Office of Investigative Agency Policies
Office of Legal Counsel
Office of Legislative Affairs *
Office of Policy Development *
Office of Professional Responsibility
Office of Public Affairs *

C

Antitrust Division, U.S. Department of Justice, LPB Bldg., Suite 
200, Washington, DC 20530-0001
Civil Division, U.S. Department of Justice, 901E Bldg., Room 808, 
Washington, DC 20530-0001
Civil Rights Division, U.S. Department of Justice, NYAV Bldg., Room 
8000B, Washington, DC 20530-0001
Criminal Division, U.S. Department of Justice, WCTR Bldg., Suite 
1075, Washington, DC 20503-0001
Environment and Natural Resources Division, U.S. Department of 
Justice, Post Office Box 4390, Washington, DC 20044-4390
Justice Management Division
Tax Division, U.S. Department of Justice, JCB Bldg., Room 6823, 
Washington, DC 20503-0001
Bureau of Prisons, U.S. Department of Justice, HOLC Bldg., Room 738, 
320 First Street, NW., Washington, DC 20534-0001
Community Relations Service, U.S. Department of Justice, BICN Bldg., 
Suite 2000, Washington, DC 20530-0001
Drug Enforcement Administration, U.S. Department of Justice, 
Washington, DC 20537-0001
Executive Office for Immigration Review, U.S. Department of Justice, 
Suite 2400, 5107 Leesburg Pike, Falls Church, VA 22041-0001
Executive Office for United States Attorneys, U.S. Department of 
Justice, BICN Bldg., Room 7100, Washington, DC 20530-0001
Executive Office for United States Trustees, U.S. Department of 
Justice, 901E Bldg., Room 780, Washington, DC 20530-0001
Federal Bureau of Investigation, U.S. Department of Justice, 935 
Pennsylvania Avenue, NW., Washington, DC 20535-0001 (for field 
offices, consult your telephone book)
Foreign Claims Settlement Commission, U.S. Department of Justice, 
BICN Bldg., Room 6002, 600 E Street, NW., Washington, DC 20579-0001
Immigration and Naturalization Service, U.S. Department of Justice, 
CAB Bldg., 425 Eye Street, NW., Washington, DC 20536-0001 (for field 
offices, consult your telephone book)
INTERPOL-U.S. National Central Bureau, U.S. Department of Justice, 
Washington, DC 20530-0001
National Drug Intelligence Center, U.S. Department of Justice, Fifth 
Floor, 319 Washington Street, Johnstown, PA 15901-1622
Office of Community Oriented Policing Services, U.S. Department of 
Justice, VT1 Bldg., Twelfth Floor, Washington, DC 20530-0001
Office of Justice Programs, U.S. Department of Justice, Room 5337, 
810 Seventh Street, NW., Washington, DC 20531-0001
Pardon Attorney, U.S. Department of Justice, FRST Bldg., Fourth 
Floor, Washington, DC 20530-0001
United States Marshals Service, U.S. Department of Justice, Lincoln 
Place, Room 1250, CSQ3, 600 Army Navy Drive, Arlington, VA 22202-
4210

PART 50--STATEMENTS OF POLICY

    5. The authority citation for part 50 continues to read as follows:

    Authority: 5 U.S.C. 301; 28 U.S.C. 509, 510; and 42 U.S.C. 1921 
et seq., 1973c.


Sec. 50.8  [Removed and Reserved]

    6. Section 50.8 of part 50 is removed and reserved.

    Dated: May 22, 1998.
Janet Reno,
Attorney General.
[FR Doc. 98-14341 Filed 5-29-98; 8:45 am]
BILLING CODE 4410-BE-M