[Federal Register Volume 63, Number 95 (Monday, May 18, 1998)]
[Notices]
[Pages 27269-27270]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-13092]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended. The alteration adds a 
routine use and a category of individuals to the system of records 
notice.
DATES: This proposed action will be effective without further notice on 
June 10, 1998, unless comments are received which result in a contrary 
determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 1, 1998, to the 
House Committee on Government Reform and Oversight, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: May 12, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0215 CFSC

System name:
    General Morale, Welfare, Recreation and Entertainment Records 
(February 22, 1993, 58 FR 10094).

Changes:
* * * * *

Categories of individuals covered by the system:
    After `MWR-type activities' add `, to include bingo games;'.

Categories of records in the system:
    Add a second paragraph `Bingo pay-out control sheet indicating 
individual name, grade, Social Security Number, duty station, dates and 
amount of bingo monies paid, and DOT/IRS Forms W2-G (Gambling Winnings) 
and 5754 (Statement by Person(s) Receiving Gambling Winnings).'
* * * * *

Purpose(s):
    Add a new paragraph `To provide a means of paying, recording, 
accounting, reporting, and controlling expenditures and merchandise 
inventories associated with bingo games.'

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add a new paragraph `To the Internal Revenue Service (IRS) for the 
purpose of notifying the IRS of all monies and items of merchandise 
paid to individual winners of bingo games whose one-time winnings are 
$1,200 or more.'
* * * * *

Record source categories:
    Add `and bingo pay-out control sheets' to entry.
* * * * *
A0215 CFSC

System name:
    General Morale, Welfare, Recreation and Entertainment Records.

System location:
    Major Army commands, field operating agencies, installations and 
activities, Army-wide. Official mailing addresses are published as an 
appendix to the Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Military personnel, their families, other members of the military 
community, certain DoD civilian employees and their families overseas, 
certain military personnel of foreign nations and their families, 
personnel authorized to use Army-sponsored Morale, Welfare, Recreation 
(MWR) services, youth services, athletic and recreational services, 
Armed Forces Recreation Centers, Army recreation machines, and/or to 
participate in MWR-type activities, to include bingo games; 
professional entertainment groups recognized by the Armed Forces

[[Page 27270]]

Professional Entertainment Office; Army athletic team members; ticket 
holders of athletic events; units of national youth groups such as Boy 
Scouts, Girl Scouts, and 4-H Clubs.

Categories of records in the system:
    Name, address, and other pertinent information of members, 
participants, patrons, and other authorized users. Other ancillary 
information such a travel vouchers, security check results and orders 
will be kept in the system.
    Bingo pay-out control sheet indicating individual name, grade, 
Social Security Number, duty station, dates and amount of bingo monies 
paid, and DOT/IRS Forms W2-G (Gambling Winnings) and 5754 (Statement by 
Person(s) Receiving Gambling Winnings).

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; 26 U.S.C 6041; DOD Instruction 1015.10; and E.O. 9397 
(SSN).

Purpose(s):
    To administer programs devoted to the mental and physical well-
being of Army personnel and other authorized users; to document the 
approval and conduct of specific contests, shows, entertainment 
programs, sports activities/competitions, and other MWR-type activities 
and events sponsored or sanctioned by the Army. Relevant information on 
an individual may be disclosed for bona fide purposes such as marketing 
and promoting MWR, entertainment programs, and to sports, educational, 
athletic, and similar-related organizations conducting equivalent MWR-
type activities.
    To provide a means of paying, recording, accounting, reporting, and 
controlling expenditures and merchandise inventories associated with 
bingo games.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Internal Revenue Service (IRS) for the purpose of notifying 
the IRS of all monies and items of merchandise paid to individual 
winners of bingo games whose one-time winnings are $1,200 or more.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, cards, magnetic tapes, discs, 
computer printouts, and similar media.

Retrievability:
    By name, Social Security Number, or other individual identifying 
characteristics.

Safeguards:
    Records are kept in buildings secured during non-duty hours and 
accessed by only designated persons having official need therefor.

Retention and disposal:
    Bingo records are maintained on-site for four years and then 
shipped to a Federal Records Center for storage for an additional three 
years. After seven years, records are destroyed.
    All other documents are destroyed after 2 years, unless required 
for current operation.

System manager(s) and address:
    Commander, U.S. Army Community and Family Support Center, 2461 
Eisenhower Avenue, Alexandria, VA 22331-0503.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Morale and Welfare office at the installation or activity where 
assigned.
    Individuals must provide name, rank, Social Security Number, proof 
of identification, and any other pertinent information necessary.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Morale 
and Welfare office at the installation or activity where assigned.
    Individuals must provide name, rank, Social Security Number, proof 
of identification, and any other pertinent information necessary.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual or group receiving the service and bingo pay-
out control sheets.

Exemptions claimed for the system:
    None.
[FR Doc. 98-13092 Filed 5-15-98; 8:45 am]
BILLING CODE 5000-04-F