[Federal Register Volume 63, Number 68 (Thursday, April 9, 1998)]
[Notices]
[Pages 17389-17392]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-9291]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to Amend System of Records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
May 11, 1998, unless comments are received which result in a contrary 
determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: April 3, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0640-10b TAPC

System name:
    Official Military Personnel File (February 22, 1993, 58 FR 10168).

Changes:
* * * * *

System name:
    Replace `File' with `Record'.
* * * * *

Categories of individuals covered by the system:
    Rewrite entry to read `Active duty members of the U.S. Army who are 
enlisted, appointed, or commissioned status; members of the U.S. Army 
who were enlisted, appointed, or commissioned and were separated by 
discharge, death, or other termination of military status.'

Categories of records in the system:
    Delete `birth certificates;' from entry.
* * * * *

Routine use of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete the eleventh and twenty-sixth paragraphs.

Storage:
    Delete entry and replace with `Optical digital imagery, microfiche 
stored randomly in electro-mechanical storage/retrieval devices. Files 
consists of selected data automated in support of military personnel 
management purposes on platters, disc fiche and other computer media.'

Retrievability:
    Delete entry and replace with `Alphabetically by surname; automated 
data retrievable by name, Social Security Number or ADP parameter; 
records of active Army, Reserve, National Guard (Officer), retired,

[[Page 17390]]

separated and deceased persons are retrieved by Social Security Number 
terminal digit sequence.'
* * * * *
A0640-10b TAPC

System name:
    Official Military Personnel Record.

System location:
    U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, 
VA 22332-0400 for active Army officers.
    U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th 
Street, Fort Benjamin Harrison, IN 46249-5301 for active duty enlisted 
personnel.
    U.S. Army Reserve Personnel Command, 9700 Page Avenue, St Louis, MO 
63132-5200 for reserve personnel.
    National Personnel Records Center, National Archives and Records 
Administration, 9700 Page Avenue, St Louis, MO 63132-5100, for 
discharged or deceased personnel.
    An automated index exists at the U.S. Army Reserve Personnel 
Command showing physical location of the Official Military Personnel of 
retired, separated and files on all service members returned to active 
duty.

Categories of individuals covered by the system:
    Active duty members of the U.S. Army who are enlisted, appointed, 
or commissioned status; members of the U.S. Army who were enlisted, 
appointed, or commissioned and were separated by discharge, death, or 
other termination of military status.

Categories of records in the system:
    Records include enlistment contract; Department of Veterans Affairs 
benefit forms; physical evaluation board proceedings; military 
occupational specialty data; statement of service; qualification 
record; group life insurance election; emergency data; application for 
appointment; qualification/evaluation report; oath of office; medical 
examination; security questionnaire; application for retired pay; 
application for correction of military records; field for active duty; 
transfer or discharge report/Certificate of Release or Discharge from 
Active Duty; active duty report; voluntary reduction; line of duty and 
misconduct determinations; discharge or separation reviews; police 
record checks, consent/declaration of parent/guardian; Army Reserve 
Officers Training Corps supplemental agreement; award recommendations; 
academic reports; casualty report; U.S. field medical card; retirement 
points, deferment; preinduction processing and commissioning data; 
transcripts of military records; summary sheets review of conscientious 
objector; election of options; oath of enlistment; enlistment 
extensions; survivor benefit plans; efficiency reports; records of 
proceeding, 10 U.S.C. section 815 appellate actions; determinations of 
moral eligibility; waiver of disqualifications; temporary disability 
record; change of name; statements for enlistment; acknowledgments of 
service requirements; retired benefits; application for review by 
physical evaluation board and disability board; appointments; 
designations; evaluations; birth certificates; photographs; citizenship 
statements and status; educational constructive credit transcripts; 
flight status board reviews; assignment agreements, limitations/
waivers/election and travel; efficiency appeals; promotion/reduction/
recommendations, approvals/declinations announcements/notifications, 
reconsiderations/worksheets elections/letters or memoranda of 
notification to deferred officers and promotion passover notifications; 
absence without leave and desertion records; FBI reports; Social 
Security Administration correspondence; miscellaneous correspondence, 
documents, and military orders relating to military service including 
information pertaining to dependents, interservice action, in-service 
details, determinations, reliefs, component; awards, pay entitlement, 
released, transfers, and other military service data.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army; and E.O. 9397 (SSN).

Purpose(s):
    These records are created and maintained to manage the member's 
Army service effectively; document historically a member's military 
service, and safeguard the rights of the member and the Army.

Routine use of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of State to issue passport/visa; to document 
persona-non-grata status, attache assignments, and related 
administration of personnel assigned and performing duty with the 
Department of State.
    To the Department of Treasury to issue bonds; to collect and record 
income taxes.
    To the Department of Justice to file fingerprints to perform 
investigative and judicial functions.
    To the Department of Agriculture to coordinate matters related to 
its advanced education program.
    To the Department of Labor to accomplish actions required under 
Federal Employees Compensation Act.
    To the Department of Health and Human Services to provide services 
authorized by medical, health, and related functions authorized by 10 
U.S.C. 1074 through 1079.
    To the Nuclear Regulatory Commission to accomplish requirements 
incident to Nuclear Accident/Incident Control Officer functions.
    To the American Red Cross to accomplish coordination and service 
functions including blood donor programs and emergency investigative 
support and notifications.
    To the Civil Aeronautics Board to accomplish flight qualifications, 
certification and licensing actions.
    To the Federal Aviation Agency to determine rating and 
certification (including medical) of in-service aviators.
    To the U.S. Postal Service to accomplish postal service 
authorization involving postal officers and mail clerk authorizations.
    To the Department of Veterans Affairs to provide information 
relating to service, benefits, pensions, in-service loans, insurance, 
and appropriate hospital support.
    To the Bureau of Immigration and Naturalization to comply with 
status relating to alien registration, and annual residence/location.
    To the Office of the President of the United States of America to 
exchange required information relating to White House Fellows, regular 
Army promotions, aides, and related support functions staffed by Army 
members.
    To the Federal Maritime Commission to obtain licenses for military 
members accredited as captain, mate, and harbor master for duty as 
Transportation Corps warrant officer.
    To each of the several states, and U.S. possessions to support 
state bonus application; to fulfill income tax requirements appropriate 
to the service member's home of record; to record name changes in state 
bureaus of vital statistics; and for National Guard affairs.
    Civilian educational and training institutions to accomplish 
student

[[Page 17391]]

registration, tuition support, tests, and related requirements incident 
to in-service education programs in compliance with 10 U.S.C. chapters 
102 and 103.
    To the Social Security Administration to obtain or verify Social 
Security Number; to transmit Federal Insurance Compensation Act 
deductions made from members' wages.
    To the Department of Transportation to coordinate and exchange 
necessary information pertaining to inter-service relationships between 
U.S. Coast Guard (USCG) and U.S. Army when service members perform duty 
with the USCG.
    To the Civil authorities for compliance with 10 U.S.C. 814.
    To the U.S. Information Agency to investigate applicants for 
sensitive positions pursuant to E.O. 10450.
    To the Federal Emergency Management Agency to facilitate 
participation of Army members in civil defense planning training, and 
emergency operations pursuant to the military support of civil defense 
as prescribed by DoD Directive 3025.10, Military Support of Civil 
Defense, and Army Regulation 500-70, Military Support of Civil Defense.
    To the Director of Selective Service System to Report of Non-
registration at Time of Separation Processing, of individuals who 
decline to register with Selective Service System. Such report will 
contain name of individual, date of birth, Social Security Number, and 
mailing address at time of separation.
    Other elements of the Federal Government pursuant to their 
respective authority and responsibility.
    NOTE: Record of the identity, diagnosis, prognosis, or treatment of 
any client/patient, irrespective of whether or when he/she ceases to be 
a client/patient, maintained in connection with the performance of any 
alcohol or drug abuse prevention and treatment function conducted, 
regulated, or directly or indirectly assisted by any department or 
agency of the United States, shall, except as provided therein, be 
confidential and be disclosed only for the purposes and under the 
circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute 
takes precedence over the Privacy Act of 1974, in regard to 
accessibility of such records except to the individual to whom the 
record pertains. The `Blanket Routine Uses' set forth at the beginning 
of the Army's compilation of systems of records notices do not apply to 
these categories of records.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system, 
except for those specifically excluded categories of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Optical digital imagery, microfiche stored randomly in electro-
mechanical storage/retrieval devices. Files consists of selected data 
automated in support of military personnel management purposes on 
platters, disc fiche and other computer media.

Retrievability:
    Alphabetically by surname; automated data retrievable by name, 
Social Security Number or ADP parameter; records of active Army, 
Reserve, National Guard, (officer), retired, separated and deceased 
persons are retrieved by Social Security Number terminal digit 
sequence.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel; automated records are further protected by authorized 
password system for access terminals, controlled access to operations 
locations, and controlled output distribution.

Retention and disposal:
    Microfiche and paper records are permanent; retained in active file 
until termination of service, following which they are retired to the 
U.S. Army Reserve Personnel Command, 9700 Page Avenue, St. Louis, MO 
63132-5200.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, 200 Stovall Street, 
Alexandria, VA 22332-0400.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
following:
    Inquiries for records of commissioned or warrant officers 
(including members of Reserve Components) serving on active duty should 
be sent to the Commander, U.S. Total Army Personnel Command, ATTN: 
TAPC-MSR, 200 Stovall Street, Alexandria, VA 22332-0400.
    Inquiries for records of enlisted members (including members of 
Reserve Components) serving on active duty should be sent to: 
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East 
56th Street, Fort Benjamin Harrison, IN 46249-5301.
    Inquiries for records of commissioned officers or warrant officers 
in a reserve status not on active duty, or Army enlisted reservists not 
on active duty, or members of the National Guard who performed active 
duty, or commissioned officers, warrant officers, or enlisted members 
in a retired status should be sent to the Commander, U.S. Army Reserve 
Personnel Command, 9700 Page Avenue, St. Louis, MO 63132-5200.
    Inquiries for records of commissioned officers and warrant officers 
who were completely separated from the service after June 30, 1917, or 
enlisted members who were completely separated after October 31, 1912, 
or for records of deceased Army personnel should be sent to the Chief, 
National Personnel Records Command, National Archives and Records 
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
    Individual should provide the full name, Social Security Number, 
service identification number, military status, and current address.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the following:
    Inquiries for records of commissioned or warrant officers 
(including members of Reserve Components) serving on active duty should 
be sent to the Commander, U.S. Total Army Personnel Command, ATTN: 
TAPC-MSR, 200 Stovall Street, Alexandria, VA 22332-0400.
    Inquiries for records of enlisted members (including members of 
Reserve Components) serving on active duty should be sent to: 
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East 
56th Street, Fort Benjamin Harrison, IN 46249-5301.
    Inquiries for records of commissioned officers or warrant officers 
in a reserve status not on active duty, or Army enlisted reservists not 
on active duty, or members of the National Guard who performed active 
duty, or commissioned officers, warrant officers, or enlisted members 
in a retired status should be sent to the Commander, U.S. Army Reserve 
Personnel Command, 9700 Page Avenue, St. Louis, MO 63132-5200.
    Inquiries for records of commissioned officers and warrant officers 
who were completely separated from the service after June 30, 1917, or 
enlisted members who were completely separated after October 31, 1912, 
or for records of deceased Army personnel should be sent to the Chief, 
National Personnel Records Center, National Archives and Records 
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
    Individual should provide the full name, Social Security Number, 
service

[[Page 17392]]

identification number, military status, and current address.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Enlistment, appointment, or commission related forms pertaining to 
individual's military status; academic, training, or qualifications 
records acquired prior to or during military service; correspondence, 
forms, records, documents and other relevant papers in Department of 
the Army, other Federal agencies, or state and local governmental 
entities; civilian education and training institutions; and members of 
the public when information is relevant to the Service Member.

Exemptions claimed for the system:
    None.
[FR Doc. 98-9291 Filed 4-8-98; 8:45 am]
BILLING CODE 5000-04-F