[Federal Register Volume 63, Number 60 (Monday, March 30, 1998)]
[Notices]
[Pages 15180-15181]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-8136]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice to amend system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
April 29, 1998, unless comments are received which result in a contrary 
determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: March 24, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0015-180 SFMR

System name:
    Army Council of Review Boards (February 22, 1993, 58 FR 10030).

Changes:
* * * * *

System name:
    Delete entry and replace with `Military Review Boards'.
* * * * *

Categories of records in the system:
    Add `DD Form 293' to entry.
* * * * *

Purpose(s):
    Add `(7) Army Grade Determination Review Board, and (8) Army Active 
Duty Board' to entry.
* * * * *

System manager(s) and address:
    Delete entry and replace with `Director, Review Boards Agency, 
ATTN: Administrative Support, 1941 Jefferson Davis Highway, Arlington, 
VA 22202-4508.'
* * * * *
A0015-180 SFMR

System name:
    Military Review Boards.

System location:
    Office of the Secretary of the Army, 101 Army Pentagon, Washington, 
DC 20310-0101. The Army Review Boards Agency (ARBA) maintains an 
automated index of Discharge Review Board cases by alphanumeric code 
and case summary data by personal identifier. The Army Review Boards 
Agency, Support Division, St. Louis, MO performs administrative 
processing of these cases via its on-line terminal to the Army Review 
Boards Agency. Decisions of the Military Review Boards are incorporated 
in the Official Military Personnel File of the petitioner at the U.S. 
Army Reserve Components Personnel and Administration Center, St. Louis, 
MO.

Categories of individuals covered by the system:
    Members and/or former members of the active Army; prospective 
enlistees/inductees separated or pending separation who have cases 
pending or under consideration by the Military

[[Page 15181]]

Review Boards or any of its components.

Categories of records in the system:
    Individual's application for review which includes name, Social 
Security Number, present address; DD Form 293; name and address of 
counsel, if applicable; type, authority, and reason for discharge; mode 
of hearing, if desired; issues addressed by the board, findings, 
conclusions, and decisional documents.

Authority for maintenance of the system:
    10 U.S.C. 1214, 1216, 1553, and 1554; and E.O. 9397 (SSN).

Purpose(s):
    Records are used by the following Boards to determine propriety of 
action taken or requested, within the purview of the Board's charter: 
(1) Army Discharge Review Board, (2) Army Board for Review of 
Elimination, (3) Army Discharge Rating Review Board, (4) Army Physical 
Disability Appeal Board, (5) Army Security Review Board, (6) Army Ad 
Hoc Board, (7) Army Grade Determination Review Board, and (8) Army 
Active Duty Board.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, magnetic tapes and/or discs, 
microfiche.

Retrievability:
    Within individual Board, by Social Security Number or surname of 
petitioner.

Safeguards:
    Information is privileged, restricted to individuals who have a 
need in the performance of official duties. Records are retained in 
locked rooms within buildings having security guards. Automated records 
are identified as Privacy Act data and further protected by assignment 
of user ID and passwords.

Retention and disposal:
    Paper records are stored in the Official Military Personnel File. 
Active cases in automated media are retained for 2 years before being 
transferred to the historical files where they are retained 
permanently.

System manager(s) and address:
    Director, Review Boards Agency, ATTN: SFMR-RBX, Promulgation Team, 
1941 Jefferson Davis Highway, Arlington, VA 22202-4508.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Review Boards Agency, ATTN: SFMR-RBX, Promulgation 
Team, 1941 Jefferson Davis Highway, Arlington, VA 22202-4508.
    Individuals must furnish full name, Social Security Number, home 
address and telephone number, and sufficient details to permit locating 
the records in question.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Review Boards Agency, ATTN: SFMR-RBX, Promulgation Team, 1941 
Jefferson Davis Highway, Arlington, VA 22202-4508.
    Individuals must furnish full name, Social Security Number, home 
address and telephone number, and sufficient details to permit locating 
the records in question.

Contesting record procedures:
    The Army's rules for accessing records and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340 21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; his/her Official Military Personnel File; 
correspondence, documents, and related information generated as a 
result of action by the Boards.

Exemptions claimed for the system:
    None.
[FR Doc. 98-8136 Filed 3-27-98; 8:45 am]
BILLING CODE 5000-04-F