[Federal Register Volume 63, Number 57 (Wednesday, March 25, 1998)]
[Notices]
[Pages 14470-14471]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-7914]
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-4349-N-09]
Notice of Submission of Proposed Information Collection to OMB
AGENCY: Office of Administration, HUD.
ACTION: Notice.
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SUMMARY: The proposed information collection requirement described
below has been submitted to the Office of Management and Budget (OMB)
for emergency review and approval by March 27, 1998, as required by the
Paperwork Reduction Act. The Department is soliciting public comments
on the subject proposal.
DATES: The due date for comments is: March 27, 1998.
ADDRESSES: Interested persons are invited to submit comments regarding
this proposal. Comments should refer to the proposal by name and should
be sent to: Joseph F. Lackey, Jr., HUD Desk Officer, Office of
Management and Budget, New Executive Office Building, Washington, DC
20503.
FOR FURTHER INFORMATION CONTACT: Wayne Eddins, Reports Management
Officer, Department of Housing and Urban Development, 451 Seventh
Street, SW, Washington, DC 20410, telephone (202) 708-0050. This is not
a toll-free number. Copies of available documents submitted to OMB may
be obtained from Mr. Eddins.
SUPPLEMENTARY INFORMATION: This Notice informs the public that the
Department of Housing and Urban Development (HUD) has submitted to OMB,
for emergency processing, an information collection package with
respect to a proposed ``Request for Proposals--Contract Administrators
for Project-Based Section 8 Housing Assistance Payments Contracts.''
This emergency processing is essential to provide for the immediate,
ongoing, responsible administration of over 20,000 Section 8 contracts.
These contracts represent a substantial investment to support the
physical and financial well-being of affordable housing on a nation-
wide basis. It is necessary for the Department to obtain the contract
administration capability sought in the Request as soon as possible to
ensure that the recent restructuring of the Department does not
adversely affect this national investment, but instead, through
Departmental oversight of successful bidders rather than direct, hands-
on administration, results in improvements in the quality and
affordability of the nation's housing stock.
The Department has submitted the proposal for the collection of
information, as described below, to OMB for review, as required by the
Paperwork Reduction Act (44 USC Chapter 35):
(1) Title of the information collection proposal:
``Request for Proposals--Contract Administrators for Project-Based
Section 8 Housing Assistance Payments Contracts'' (Request)
(2) Summary of the collection of information:
Each party seeking to become a contract administrator under the
Request would be required to submit current information, as listed
below:
1. Name.
2. Address.
3. Geographic service area in which the applicant proposes to serve
as contract administrator.
4. Documented evidence that, within the last two years immediately
prior to the date of the proposal, the proposer has performed duties
substantially similar to those provided for in the Request.
5. Description of the applicant's experience in conducting mortgage
foreclosures or in related activities which would qualify the applicant
to serve as a foreclosure commissioner.
6. Description of how the proposer has provided similar services in
the past, and a detailed description of experience with oversight of
multifamily residential portfolios.
7. The proposal must describe methods used to manage and control
prior contracts or portfolios.
8. The proposal must provide the names, addresses and telephone
numbers of all references.
9. The proposal must demonstrate a thorough understanding of HUD's
requirements and ability and capacity to perform all of the duties and
tasks required.
[[Page 14471]]
10. The proposal also must describe the proposer's experience with
automated systems to support the services required (including
accessibility, documentation, security, and flexibility).
11. The proposal must include sufficient information on the
relevant experience, special training and education of proposed
personnel related to the tasks to be performed.
12. The proposal must describe the method to be used to manage and
control the tasks to be performed under the contract.
13. The proposal must include a quality assurance plan.
14. The proposal must provide a plan for the transfer of
responsibility for contract administration from HUD to the Contract
Administrator.
15. All proposers must include in their response the fixed, ongoing
administrative fee per unit per month they propose for the first year
of the ACC.
16. Selected Contract Administrators shall provide to HUD, by the
15th of each month, a report which includes the following information:
Physical Inspections*
Number of inspections completed during month.
Cumulative percentage of assisted units.
Number with unacceptable ratings.
Number requiring remedial actions and type of action.
Occupancy and Management*
Number of on-site management reviews completed during month.
Cumulative percentage of reviews completed.
Number of tenant files reviewed.
Cumulative percentage of reviews completed.
Contract Rents*
Number of rent increases approved.
Number of budget-based rent increases approved.
Number of special rent adjustments reviewed.
Data Systems
Any problems.
Payment to Project Owners
Number of payments made after first of the month with number of
days late and reason.
Annual Financial Statements
Number and status of problem cases noted by the Assessment Center.
Number of owners contacted for corrective actions.
Number of corrective actions outstanding (over 30 days late).
Status/progress of corrective actions.
Community/Resident Relations
Description of repeated complaints at any project and steps taken
to resolve.
Steps taken to promote resident initiatives.
Loss Mitigation and General Project Servicing
Synopsis of support provided to HUD Centers.
Number of requests reviewed for releases from reserve for
replacement account and residual receipts.
Other
Hot topics--Projects that required special attention due to such
matters as abatement actions, excessive tenant complaints, inquiries
from governmental officials or general public.
Any significant administrative actions that could affect the
contract.
Major accomplishments, success stories, etc.
Noteworthy meetings.
Pending issues.
Year-End Reporting
Number of annual operating budgets, requisitions, and year-end
statements submitted.
Percentage of required number.
* Where appropriate, the Contract Administrator shall give the
project name and project number and submit copies of all reviews and
inspections.
(3) Description of the need for the information and its proposed
use:
The requested information is needed for HUD's selection of contract
administrators to provide contract administration services for project-
based Section 8 Housing Assistance Payments (HAP) contracts currently
being administered directly by HUD staff. The Department is not
providing any assurances of confidentiality.
(4) Description of the likely respondents, including the estimated
number of likely respondents, and proposed frequency of response to the
collection of information:
HUD will enter into an ACC only with a legal entity that meets one
of the following qualifications:
1. A general or special purpose governmental entity, which includes
a State, municipality, or public benefit corporation (including a
housing authority).
2. A multi-state, regional or interstate entity which has
governmental functions.
3. An existing or to be created for-profit or not-for-profit
private entity acting as an instrumentality of a governmental entity,
or multiple governmental entities, or any of them, acting in concert or
partnership with a private entity (``private instrumentality'').
Respondents will be entities with experience in real estate foreclosure
procedures.
The estimated number of respondents is approximately 250. The
estimated frequency of responses is estimated to be no more than three
times during a three year period.
(5) Estimate of the total reporting and recordkeeping burden that
will result from the collection of information:
Reporting Burden:
Number of Request respondents: 250.
Total burden hours (@ 20 hours per response): 5,000.
Number of Monthly Reporters: 10.
Number of Monthly Reports (Annual): 12.
Total burden hours (@ 5 hours per response): 600.
Total Estimated Annual Burden Hours: 5,600.
Authority: Section 3507 of the Paperwork Reduction Act of 1995,
44 U.S.C. Chapter 35, as amended.
Dated: March 20, 1998.
David S. Cristy
Director, IRM Policy and Management Division.
[FR Doc. 98-7914 Filed 3-23-98; 11:29 am]
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