[Federal Register Volume 63, Number 50 (Monday, March 16, 1998)]
[Notices]
[Pages 12722-12725]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-6590]
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DEPARTMENT OF COMMERCE
[Docket No. 980223045-8045-01]
Privacy Act; Altered System of Records
AGENCY: Department of Commerce.
ACTION: Notice and request for comments.
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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a(e) (4) and
(11)), the Department of Commerce is issuing notice of our intent to
amend the system of records entitled Commerce Department System 1,
``Attendance, Leave, and Payroll Records of Employees and Certain Other
Persons'', to include a new routine use, a disclosure required by the
Personal Responsibility and Work Opportunity Reconciliation Act
(PRWORA, Pub. L. 104-193); to update the list of Commerce Department
bureaus; to update the location and system manager of our system of
records; and to update the notification procedures. We invite public
comment on the proposed routine use in this publication.
DATES: Effective Date: The amendments will become effective as proposed
without further notice on April 15, 1998, unless comments dictate
otherwise.
Comment Date: To be considered, written comments must be submitted
on or before April 15, 1998.
ADDRESSES: Comments may be mailed to Diane M. Atchinson, U.S.
Department of Commerce, Room 5001, 14th & Constitution Avenue, NW.,
Washington, DC, 20230. All comments received will be available for
public inspection at U.S. Department of Commerce, Central Reference
Room Inspection Facility, Room 6204, 14th & Constitution Avenue, NW.,
Washington, DC, 20230.
FOR FURTHER INFORMATION CONTACT: Diane M. Atchinson, U.S. Department of
Commerce, Room 5001, 14th & Constitution Avenue, NW., Washington, DC,
20230, 202-482-4425.
SUPPLEMENTARY INFORMATION: Pursuant to Pub. L. 104-193, the Personal
Responsibility and Work Opportunity Reconciliation Act of 1996, the
Department of Commerce will disclose data from Commerce Department
System 1; Attendance, Leave, and Payroll Records of Employees and
Certain Other Persons system of records to the Office of Child Support
Enforcement, Administration for Children and Families, Department of
Health and Human Services for use in the National Database of New
Hires, part of the Federal Parent Locator Service (FPLS) and Federal
Tax Offset System, HHS/OCSE No. 09-90-0074. A description of the
Federal Parent Locator Service may be found at 62 FR 51663 (October 2,
1997).
FPLS is a computerized network through which States may request
location information from Federal and State agencies to find non-
custodial parents and their employers for purposes of establishing
paternity and securing support. On October 1, 1997, the FPLS was
expanded to include the National Directory of New Hires, a database
containing employment information on employees recently hired,
quarterly wage data on private and public sector employees, and
information on unemployment compensation benefits. On October 1, 1998,
the FPLS will be expanded further to include a Federal Case Registry.
The Federal Case Registry will contain abstracts on all participants
involved in child support enforcement cases. When the Federal Case
Registry is instituted, its files will be matched on an ongoing basis
against the files in the National Directory of New Hires to determine
if an employee is a participant in a child support case anywhere in the
country. If the FPLS identifies a person as being a participant in a
State child support case, that State will be notified. State requests
to the FPLS for location information will also continue to be processed
after October 1, 1998.
[[Page 12723]]
When individuals are hired by the Department of Commerce, we may
disclose to the FPLS their names, social security numbers, home
addresses, dates of birth, dates of hire, and information identifying
us as the employer. We also may disclose to the FPLS names, social
security numbers, and quarterly earnings of each Department of Commerce
employee, within one month of the end of the quarterly reporting
period.
Information submitted by the Department of Commerce to the FPLS
will be disclosed by the Office of Child Support Enforcement to the
Social Security Administration for verification to ensure that the
social security number provided is correct. The data disclosed by the
Department of Commerce to the FPLS will also be disclosed by the Office
of Child Support Enforcement to the Secretary of the Treasury for use
in verifying claims for the advance payment of the earned income tax
credit or to verify a claim of employment on a tax return.
We are also making other changes required to update the system of
records. The list of Commerce Department bureaus is updated to add the
Office of the Secretary, Bureau of Export Administration, Economic and
Statistics Administration, National Institute of Standards and
Technology, Technology Administration and Office of Inspector General;
and to remove Departmental Offices and United States Travel and Tourism
Administration. The location and manager of our system is updated to:
Remove the Management Service Center in Germantown, Maryland; add the
National Finance Center, U.S. Department of Agriculture, in New
Orleans, Louisiana; and add the Field Administrative Payroll System,
Bureau of the Census, Suitland, Maryland.
Accordingly, the Attendance, Leave, and Payroll Records of
Employees and Certain Other Persons system notice originally published
at 46 FR 63502, December 31, 1981, is amended by the addition of the
following routine use and updates:
COMMERCE/DEPT-1
SYSTEM NAME:
Attendance, Leave, and Payroll Records of Employees and Certain
Other Persons.
* * * * *
SYSTEM LOCATION:
For employees of the Office of the Secretary, Bureau of Economic
Analysis, Bureau of Export Administration, Bureau of the Census,
Economic Development Administration, Economics and Statistics
Administration, International Trade Administration, Minority Business
Development Agency, National Institute of Standards and Technology,
National Oceanic and Atmospheric Administration, National
Telecommunications and Information Administration, National Technical
Information Service, Office of Inspector General, Patent and Trademark
Office, Technology Administration: National Finance Center, U.S.
Department of Agriculture, PO Box 70160, New Orleans, Louisiana, 70160.
For Census Field Representative employees: Field Administrative
Payroll System, Bureau of the Census, Suitland, Maryland, 20746.
* * * * *
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The names, social security numbers, home addresses, dates of birth,
dates of hire, quarterly earnings, employer information, and State of
hire of employees may be disclosed to the Office of Child Support
Enforcement, Administration for Children and Families, Department of
Health and
[[Page 12724]]
Human Services, for the purpose of locating individuals to establish
paternity, establishing and modifying orders of child support,
identifying sources of income, and for other child support enforcement
actions as required by the Personal Responsibility and Work Opportunity
Reconciliation Act (PRWORA, Pub. L. 104-193).
* * * * *
SYSTEM MANAGER(S) AND ADDRESS:
National Finance Center, U.S. Department of Agriculture, PO Box
70160, New Orleans, Louisiana, 70160.
Field Administrative Payroll System, Demographic and Decennial
Census Staff, Bureau of the Census, Suitland, Maryland, 20746.
Notification procedure:
For Economics and Statistics Administration and Bureau of the
Census records of employees employed in the Washington, DC,
metropolitan area, Census Regional Offices, the Census Hagerstown
Telephone Center and the Census Tucson Telephone Center, information
may be obtained from: Bureau of the Census, Human Resources Division,
ATTN: Chief, Pay, Processing and Systems Branch, Room 3254, FOB #3,
Washington, DC 20233, (301) 457-3710.
For records of Census employees employed by the Jeffersonville
Census Data Preparation Division, information may be obtained from:
Bureau of the Census, Data Preparation Division, ATTN: Chief, Human
Resources Branch, Room 113, Bldg. 66, Jeffersonville, Indiana, 47132,
(812) 218-3323.
For Patent and Trademark Office records, information may be
obtained from: Human Resources Manager, U.S. Patent and Trademark
Office, Box 3, Washington, DC, 20231, (703) 305-8221.
For records of International Trade Administration employees
employed in the Washington, DC, metropolitan area, information may be
obtained from: Human Resources Manager, Personnel Management Division,
Room 4809, 14th & Constitution Avenue, NW, Washington, DC, 20230, (202)
482-3438.
For records of National Institute of Standards and Technology
employees other than those employed in Colorado and Hawaii and for
Technology Administration and National Technical Information Service
records, information may be obtained from: Personnel Officer, Office of
Human Resources Management, Administration Building, Room A-123,
Gaithersburg, Maryland, 20899, (301) 975-3000.
For Office of Inspector General records, information may be
obtained from: Human Resources Manager, Resource Management Division,
Room 7713, 14th & Constitution Avenue, NW, Washington, DC, 20230, (202)
482-4948.
For records of National Oceanic and Atmospheric Administration
employees in the Washington, DC. metropolitan area, information may be
obtained from: Chief, Human Resources Services Division, National
Oceanic and Atmospheric Administration, 1315 East-West Highway, Room
13619, Silver Spring, Maryland, 20910, (301) 713-0524
For records of Office of the Secretary, Bureau of Economic
Analysis, Bureau of Export Administration, Economic Development
Administration, Minority Business Development Agency, and National
Telecommunications and Information Administration employees in the
Washington, DC. metropolitan area, information may be obtained from:
Human Resources Manager, Office of Personnel Operations, Office of the
Secretary, Room 5005, 14th & Constitution Avenue, NW., Washington, DC
20230, (202) 482-3827.
For records of regional employees of the National Oceanic and
Atmospheric Administration, National Institute of Standards and
Technology, Bureau of Export Administration, Economic Development
Administration, Minority Business Development Agency, International
Trade Administration, National Telecommunications and Information
Administration, information may be obtained from the Human Resources
Manager servicing the region or State in which they are employed, as
follows:
a. Central Region. For National Oceanic and Atmospheric
Administration employees in the States of Alabama, Arkansas, Florida,
Georgia, Illinois, Indiana, Iowa, Kentucky, Louisiana, Michigan,
Minnesota, Mississippi, Missouri, Ohio, Tennessee, and Wisconsin; for
National Marine Fisheries Service employees in the States of North
Carolina, South Carolina and Texas; and for National Weather Service
employees in the States of Colorado, Kansas, Nebraska, North Dakota,
South Dakota, and Wyoming; for employees in the Bureau of Export
Administration, Economic Development Administration, Minority Business
Development Agency, and International Trade Administration in the
States of Alabama, Arkansas, Florida, Georgia, Illinois, Indiana, Iowa,
Kansas, Kentucky, Louisiana, Michigan, Minnesota, Mississippi,
Missouri, Nebraska, New York, Ohio, Oklahoma, Pennsylvania, South
Carolina, South Dakota, Tennessee, Texas, and Wisconsin: Human
Resources Manager, Central Administrative Support Center (CASC),
Federal Building, Room 1736, 601 East 12th Street, Kansas City,
Missouri, 64106, (816) 426-2056.
b. Eastern Region. For the National Oceanic and Atmospheric
Administration employees in the States of: Connecticut, Delaware,
Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York,
North Carolina, Ohio, Pennsylvania, Rhode Island, South Carolina,
Vermont, Virginia, West Virginia, Puerto Rico, and the Virgin Islands;
for employees in the Bureau of Export Administration, Economic
Development Administration, Minority Business Development Agency, and
International Trade Administration in the States of Connecticut,
Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey,
New York, North Carolina, Pennsylvania, Rhode Island, South Carolina,
Tennessee, Vermont, Virginia, Puerto Rico, and the Virgin Islands:
Human Resources Manager, Eastern Administrative Support Center (EASC),
National Oceanic and Atmospheric Administration EC, 200 World Trade
Center, Norfolk, Virginia, 23510, 757) 441-6517.
c. Mountain Region. For National Oceanic and Atmospheric
Administration employees in the States of: Alaska, Colorado, Florida,
Hawaii, Idaho, and Oklahoma, at the South Pole and in American Samoa;
and for the National Weather Service employees in the States of
Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, New
Mexico, Oklahoma, Tennessee, Texas and in Puerto Rico; for employees in
the Bureau of Export Administration, Economic Development
Administration, Minority Business Development Agency, National
Institute of Standards and Technology, and the National
Telecommunications and Information Administration in the states of
Arkansas, Colorado, Hawaii, Iowa, Louisiana, Missouri, Montana, South
Dakota, Texas, Utah and Wisconsin: Human Resources Office, Mountain
Administrative Support Center (MASC), MC22A, 325 Broadway, Boulder,
Colorado, 80303, (303) 497-3578.
d. Western Region. For National Oceanic and Atmospheric
Administration employees in the States of Arizona, California, Montana,
Nevada, Oregon, Utah, Washington, and the Trust Territories; for
employees in the Bureau of Export Administration, Economic Development
Administration, Minority Business Development Agency, and International
Trade Administration in the States of Arizona, California, Nevada,
Oregon, Utah, Washington, and the Trust Territories:
[[Page 12725]]
Human Resources Manager, Western Administrative Support Center (WASC),
National Oceanic and Atmospheric Administration WC2, 7600 Sand Point
Way, NE, Bin C15700, Seattle, Washington, 98115, 206) 526-6057.
For all other records, information may be obtained from: Director
for Human Resources Management, U.S. Department of Commerce, Room 5001,
14th & Constitution Avenue, NW., Washington, DC. 20230, (202) 482-4807.
* * * * *
Dated: February 27, 1998.
Brenda Dolan,
Privacy Act Officer.
[FR Doc. 98-6590 Filed 3-13-98; 8:45 am]
BILLING CODE 3510-FA