[Federal Register Volume 63, Number 49 (Friday, March 13, 1998)]
[Notices]
[Pages 12457-12458]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-6421]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Record system notice amendment.

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SUMMARY: The Department of the Air Force proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The amendment will be effective on April 13, 1998, unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force Communications and Information Center/ITC, 1250 
Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 614-7819.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report for each system. The 
specific changes to the record system being amended are set forth below 
followed by the notice as amended, published in its entirety.

    Dated: March March 9, 1998.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F034 AF SVA C

System name:
    Child Development/Youth Activities Records (June 11, 1997, 62 FR 
31793).

changes:
* * * * *

system Name:
    Delete entry and replace with `Child Development/Youth Programs 
Records'.

system location:
    Delete entry and replace with `Child Development Branch, 
Headquarters Air Force Services Agency, 10100 Reunion Place, Ste 402, 
San Antonio, TX 78216-4138; Major Command Headquarters, and each Air 
Force installation with Child Development/Youth Programs. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of systems of records notices'.

categories of individuals covered by the system:
    Delete entry and replace with `Eligible children and youths 
enrolled in Air Force Child Development or Youth Programs, their 
parents/guardians, and Family Child Care (FCC) Providers.'

categories of records in the system:
    Delete entry and replace with `Enrollment/registration records; 
record of injuries; medication permission records; permanent register; 
staff and child record; weekly activity plans; accident reports; annual 
and semiannual program reports; parents/guardians and program surveys; 
parents'/guardians authorization for field trips; children's 
assessments/observations; daily reservation logs; daily attendance 
records, and volunteers applications.
    The system will also contain FCC providers' license application; 
license, and home approval records.'
* * * * *
F034 AF SVA C

System name:
    Child Development/Youth Programs Records.

System location:
    Headquarters Air Force Military Personnel Center, Directorate of 
Morale and Welfare Operations, Randolph Air Force Base, Texas 78150-
6001, Major Command Headquarters, and each Air Force installation with 
Child Development/Youth Activities programs. Official mailing addresses 
are published as an appendix to the Air Force's compilation of systems 
of records notices.

Categories of individuals covered by the system:
    Eligible children and youths enrolled in Air Force Child 
Development or Youth Activities programs, their parents/guardians, and 
Family Child Care (FCC) Providers.

Categories of records in the system:
    Enrollment/registration records; record of injuries; medication 
permission records; permanent register; staff and child record; weekly 
activity plans; incident reports; annual and semiannual program 
reports; parents/guardians and program surveys; parents'/guardians 
authorization for testing/field trips; student progress reports; test 
results; forwarding of school records; daily reservation logs; daily 
attendance records, and volunteers applications.
    The system will also contain FCC Providers' license application; 
license, and home approval records.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; implemented by Air 
Force Instruction 34-701, Child Development Programs; and Air Force 
Instruction 34-801, Youth Programs.

Purpose(s):
    Used by child development and youth program personnel to enroll 
children/youths in the child development/youth programs; locate 
parents/guardians in case of emergency; monitor and properly report 
injuries and accidents; receive documentation and permission to 
dispense medications; record and monitor staff-to-child ratio; report 
program participation and activities; report financial data; assess 
program needs; enroll and license FCC Providers; record, reserve, and 
monitor daily attendance; and maintain information for waiting lists.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Records from this system may be disclosed to civilian physicians or 
hospitals in the course of obtaining emergency medical attention for 
children.
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and card stock records maintained in file folders. Data will 
also be maintained in computer files.

[[Page 12458]]

Retrievability:
    Retrieved by family name or FCC Providers' name.

Safeguards:
    Records are maintained in locked file cabinets, locked desk drawers 
or locked offices. Computers and disks will be stored in locked 
cabinets or locked rooms. Records are accessed by the program 
directors, assistant directors, family day care coordinators/out-reach 
workers and clerks/administrative personnel responsible for servicing 
the records in performance of their official duties who are properly 
screened and cleared for need-to-know.

Retention and disposal:
    Retained in office files for one year after child/youth leaves 
program or until parent/FCC provider requests transfer of records to 
another base, whichever comes first. In the event the records are not 
transferred, they will be destroyed by tearing into pieces, shredding, 
pulping, macerating, or burning. Computer records are destroyed by 
erasing, deleting or overwriting.

System manager(s) and address:
    Chief, Child Development Branch, Headquarters Air Force Services 
Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-4138.
    Child Development/Youth Directors at Air Force installations with 
Child Development/Youth programs. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquiries to 
or visit the Chief, Child Development Branch, Headquarters Air Force 
Services Agency, 10100 Reunion Place, Suite 402, San Antonio, TX 78216-
4138, or Child Development/Youth Directors at Air Force installations 
with Child Development/Youth programs. Official mailing addresses are 
published as an appendix to the Air Force's compilation of systems of 
records notices.
    The full name of the person/provider will be required to determine 
if the system contains a record about him or her. A military 
identification card or drivers license will be required as proof of 
identity.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written requests to the Chief, Child 
Development Branch, Headquarters Air Force Services Agency, 10100 
Reunion Place, Suite 402, San Antonio, TX 78216-4138, or Child 
Development/Youth Directors at Air Force installations with Child 
Development/Youth programs. Official mailing addresses are published as 
an appendix to the Air Force's compilation of systems of records 
notices.
    A military identification card or drivers license will be required 
as proof of identity.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from parents, volunteers, FCC applicants, and 
documentation by authorized child development and/or youth activities 
personnel.

Exemptions claimed for the system:
    None.
[FR Doc. 98-6421 Filed 3-12-98; 8:45 am]
BILLING CODE 5000-04-F