[Federal Register Volume 63, Number 44 (Friday, March 6, 1998)]
[Notices]
[Pages 11226-11227]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-5762]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; System of Records
AGENCY: Defense Logistics Agency
ACTION: Notice to add a system of records.
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SUMMARY: The Defense Logistics Agency proposes to add a system of
records to its inventory of record systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on April 6,
1998, unless comments are received that would result in a contrary
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters,
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed system report, as required by 5 U.S.C. 522a(r) of the
Privacy Act of 1974, as amended, was submitted on February 25, 1998, to
the House Committee on Government Reform and Oversight, the Senate
Committee on Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No.
A-130, `Federal Agency Responsibilities for Maintaining Records About
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
Dated: March 2, 1998.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.60 CA
System name:
DLA Complaint Program Records.
System location:
Office of the Staff Director, Command Security, Headquarters,
Defense Logistics Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite
2533, Fort Belvoir, VA 22060-6221, and the Defense Logistics Agency
Primary Level Field Activities (DLA PLFAs). Official mailing addresses
are published as an
[[Page 11227]]
appendix to DLA's compilation of systems of records notices.
Categories of individuals covered by the system:
Individuals who have been the subject of a complaint.
Categories of records in the system:
Records contain case number, name of subject, Social Security
Number, address, telephone number, and information on the nature of the
complaint; the investigative report which normally contains details of
the investigation, relevant facts discovered, information received from
sources and witnesses, the investigator's findings, conclusions, and
recommendations; and case disposition details.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 303(b), Oath to
Witness; 10 U.S.C. 133, Under Secretary of Defense for Acquisition and
Technology; 10 U.S.C. 936(b)(4), Art. 136, Authority to Administer
Oaths (UCMJ); Pub. L. 95-452, Inspector General Act of 1978; E.O. 9397
(SSN); DoD Directive 5106.1, Inspector General of the Department of
Defense; DoD Directive 7050.1, Defense Hotline Program; DLA Directive
5610.1, Management of the Defense Hotline Program and the DLA Complaint
Program; and DLA Instruction 5610.1, Investigating Defense Hotline
Allegations and DLA Complaints.
Purpose(s):
To record information related to investigations of suspected fraud,
waste, or abuse; mismanagement; contract deviations, noncompliance, or
improprieties; administrative misconduct; or adverse treatment under
the complaint program and to institute appropriate corrections.
Complaints appearing to involve criminal wrongdoing are referred to the
appropriate criminal investigative organization for investigation and
disposition.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal, state, and local agencies that administer programs or
employ individuals involved in a Defense Logistics Agency complaint for
the purpose of reporting requirements.
The `Blanket Routine Uses' set forth at the beginning of DLA's
compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Records are maintained in a combination of paper and automated
form.
Retrievability:
Records are retrieved by name of subject, subject matter, and by
case number.
Safeguards:
Records are maintained in areas accessible only to DLA personnel
who must access the records to perform their duties. The computer files
are password protected with access restricted to authorized users.
Retention and Disposal:
Disposition pending.
System manager(s) and address:
Staff Director, Command Security, Headquarters Defense Logistics
Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite 2533, Fort
Belvoir, VA 22060-6221.
Notification procedures:
Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Individuals are required to provide name, Social Security Number,
employing activity name and address, and, if known, place of
investigation.
In addition, individuals must provide either a notarized signature
or a signed and dated unsworn declaration, in accordance with 28 U.S.C.
1746, stating under penalty of perjury under U.S. law that the
information contained in the request, including their identity, is true
and correct.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system of records should address written inquiries the Privacy Act
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman
Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Individuals are required to provide name, Social Security Number,
employing activity name and address, and, if known, place of
investigation.
In addition, individuals must provide either a notarized signature
or a signed and dated unsworn declaration, in accordance with 28 U.S.C.
1746, stating under penalty of perjury that the information contained
in the request for access, including their identity, is true and
correct.
Contesting record procedures:
The DLA rules for accessing records, for contesting contents and
appealing initial agency determinations are contained in DLA Regulation
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
Record source categories:
Information is provided by the record subject, complainant,
witnesses, and investigators.
Exemptions claimed for the system:
Investigatory material compiled for law enforcement purposes may be
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is
denied any right, privilege, or benefit for which he would otherwise be
entitled by Federal law or for which he would otherwise be eligible, as
a result of the maintenance of such information, the individual will be
provided access to such information except to the extent that
disclosure would reveal the identity of a confidential source.
Investigatory material compiled solely for the purpose of
determining suitability, eligibility, or qualifications for federal
civilian employment, military service, federal contracts, or access to
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5),
but only to the extent that such material would reveal the identity of
a confidential source.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and
(e) and published in 32 CFR part 323.
For more information, contact the Privacy Act Officer, Defense
Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533,
Fort Belvoir, VA 22060-6221.
[FR Doc. 98-5762 Filed 3-5-98; 8:45 am]
BILLING CODE 5000-04-F