[Federal Register Volume 63, Number 44 (Friday, March 6, 1998)]
[Notices]
[Pages 11226-11227]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-5762]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency
ACTION: Notice to add a system of records.

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SUMMARY: The Defense Logistics Agency proposes to add a system of 
records to its inventory of record systems subject to the Privacy Act 
of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on April 6, 
1998, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 25, 1998, to 
the House Committee on Government Reform and Oversight, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: March 2, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S500.60 CA

System name:
    DLA Complaint Program Records.

System location:
    Office of the Staff Director, Command Security, Headquarters, 
Defense Logistics Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite 
2533, Fort Belvoir, VA 22060-6221, and the Defense Logistics Agency 
Primary Level Field Activities (DLA PLFAs). Official mailing addresses 
are published as an

[[Page 11227]]

appendix to DLA's compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals who have been the subject of a complaint.

Categories of records in the system:
    Records contain case number, name of subject, Social Security 
Number, address, telephone number, and information on the nature of the 
complaint; the investigative report which normally contains details of 
the investigation, relevant facts discovered, information received from 
sources and witnesses, the investigator's findings, conclusions, and 
recommendations; and case disposition details.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 303(b), Oath to 
Witness; 10 U.S.C. 133, Under Secretary of Defense for Acquisition and 
Technology; 10 U.S.C. 936(b)(4), Art. 136, Authority to Administer 
Oaths (UCMJ); Pub. L. 95-452, Inspector General Act of 1978; E.O. 9397 
(SSN); DoD Directive 5106.1, Inspector General of the Department of 
Defense; DoD Directive 7050.1, Defense Hotline Program; DLA Directive 
5610.1, Management of the Defense Hotline Program and the DLA Complaint 
Program; and DLA Instruction 5610.1, Investigating Defense Hotline 
Allegations and DLA Complaints.

Purpose(s):
    To record information related to investigations of suspected fraud, 
waste, or abuse; mismanagement; contract deviations, noncompliance, or 
improprieties; administrative misconduct; or adverse treatment under 
the complaint program and to institute appropriate corrections. 
Complaints appearing to involve criminal wrongdoing are referred to the 
appropriate criminal investigative organization for investigation and 
disposition.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, and local agencies that administer programs or 
employ individuals involved in a Defense Logistics Agency complaint for 
the purpose of reporting requirements.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in a combination of paper and automated 
form.

Retrievability:
    Records are retrieved by name of subject, subject matter, and by 
case number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their duties. The computer files 
are password protected with access restricted to authorized users.

Retention and Disposal:
    Disposition pending.

System manager(s) and address:
    Staff Director, Command Security, Headquarters Defense Logistics 
Agency, ATTN: CAAS, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Individuals are required to provide name, Social Security Number, 
employing activity name and address, and, if known, place of 
investigation.
    In addition, individuals must provide either a notarized signature 
or a signed and dated unsworn declaration, in accordance with 28 U.S.C. 
1746, stating under penalty of perjury under U.S. law that the 
information contained in the request, including their identity, is true 
and correct.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries the Privacy Act 
Officer, Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221.
    Individuals are required to provide name, Social Security Number, 
employing activity name and address, and, if known, place of 
investigation.
    In addition, individuals must provide either a notarized signature 
or a signed and dated unsworn declaration, in accordance with 28 U.S.C. 
1746, stating under penalty of perjury that the information contained 
in the request for access, including their identity, is true and 
correct.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by the record subject, complainant, 
witnesses, and investigators.

Exemptions claimed for the system:
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of such information, the individual will be 
provided access to such information except to the extent that 
disclosure would reveal the identity of a confidential source.
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and 
(e) and published in 32 CFR part 323.
    For more information, contact the Privacy Act Officer, Defense 
Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, 
Fort Belvoir, VA 22060-6221.
[FR Doc. 98-5762 Filed 3-5-98; 8:45 am]
BILLING CODE 5000-04-F