[Federal Register Volume 63, Number 41 (Tuesday, March 3, 1998)]
[Notices]
[Pages 10366-10367]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-5338]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records Notice

AGENCY: Department of the Navy, DoD.
ACTION: Notice to amend a record system.

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SUMMARY: The Department of the Navy proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on April 2, 1998, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The Department of the Navy proposes to amend a system of records 
notice in its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended. The changes to the system of records 
are not within the purview of subsection (r) of the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, which requires the submission of new or 
altered systems report. The record system being amended is set forth 
below, as amended, published in its entirety.
    Dated: February 25, 1998.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01001-3

System name:
    Naval Reserve Intelligence/Personnel File (March 2, 1994, 59 FR 
9965).

Changes:
* * * * *

System location:
    Delete entry and replace with `Office of Naval Intelligence, 
National Maritime Intelligence Center, 4251 Suitland Road, Washington, 
DC 20395-5720.'
* * * * *

Safeguards:
    Delete entry and replace with `Access provided on a need to know 
basis only. Manual records are maintained in locked file cabinets under 
the control of authorized personnel during working hours. The office 
space in which the file cabinets are located is a sensitive 
compartmented information facility which is protected by enhanced 
security devices. Access is controlled by password or other use code 
system.'
* * * * *
N01001-3

System name:
    Naval Reserve Intelligence/Personnel File.

System location:
    Office of Naval Intelligence, National Maritime Intelligence 
Center, 4251 Suitland Road, Washington, DC 20395-5720.

Categories of individuals covered by the system:
    All officers and enlisted personnel of the Naval Reserve 
Intelligence Program and applicants for affiliation with the program.

Categories of records in the system:
    Name, Social Security Number, individual's residence history, 
education, professional qualifications, occupational history, foreign 
country travel and knowledge, foreign language capabilities, history of 
active military duty assignments and military promotions.

Authority for maintenance of the system:
    National Security Act of 1947, as amended; 5 U.S.C. 301, 
Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10 
U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records

[[Page 10367]]

Management by Federal Agencies, and E.O. 9397 (SSN).

Purpose(s):
    To determine qualifications for members of the Naval Reserve 
Intelligence Program and to provide a personnel management device for 
career development programs, manpower and personnel requirements for 
program activities, assignment of support projects of the reserve 
program and mobilization planning requirements.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computerized floppy/hard disk; microform; and paper records.

Retrievability:
    Name, Social Security Number, or any file element.

Safeguards:
    Access provided on a need to know basis only. Manual records are 
maintained in locked file cabinets under the control of authorized 
personnel during working hours. The office space in which the file 
cabinets are located is a sensitive compartmented information facility 
which is protected by enhanced security devices. Access is controlled 
by password or other use code system.

Retention and disposal:
    Records are maintained for a period of five years after last data 
filed and then destroyed.

System manager(s) and address:
    Director, Office of Naval Intelligence, National Maritime 
Intelligence Center, 4251 Suitland Road, Washington, DC 20395-5720.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Director, Office of Naval Intelligence, National Maritime 
Intelligence Center, 4251 Suitland Road, Washington, DC 20395-5720.
    The request should contain the full name of the requester, home 
address, date and place of birth. Persons submitting written requests 
must properly establish their identity to the satisfaction of the 
Office of Naval Intelligence. This can be accomplished by either 
submitting a notarized signature or providing an unsworn declaration 
that states, `I declare under perjury or penalty under the laws of the 
United States of America that the foregoing is true and correct.' 
Attorneys or other persons acting on behalf of a subject of a record 
must provide a notarized authorization from the subject of the record.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the 
Director, Office of Naval Intelligence, National Maritime Intelligence 
Center, 4251 Suitland Road, Washington, DC 20395-5720.
    The request should contain the full name of the requester, home 
address and date and place of birth. Persons submitting written 
requests must properly establish their identity to the satisfaction of 
the Office of Naval Intelligence. This can be accomplished by either 
submitting a notarized signature or providing an unsworn declaration 
that states, `I declare under perjury or penalty under the laws of the 
United States of America that the foregoing is true and correct.' 
Attorneys or other persons acting on behalf of a subject of a record 
must provide a notarized authorization from the subject of the record.

Contesting record procedures:
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.

Record source categories:
    Reserve data submitted by the individual and investigative reports 
from the Naval Criminal Investigative Service.

Exemptions claimed for the system:
    None.
[FR Doc. 98-5338 Filed 3-2-98; 8:45 am]
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