[Federal Register Volume 63, Number 40 (Monday, March 2, 1998)]
[Notices]
[Pages 10204-10205]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-5188]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.
ACTION: Notice of a system of records.

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SUMMARY: The Department of the Army proposes to add a system of records 
notice to its inventory of record systems subject to the Privacy Act of 
1974, (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on April 
13, 1998, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Total Army Personnel Command,

[[Page 10205]]

ATTN: TAPC-PDR-P, Stop C55, Ft. Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The complete inventory of Department of the 
Army record system notices subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on February 17, 1998, to the House Committee 
on Government Reform and Oversight, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996, (61 FR 6427, February 20, 1996).
    Dated: February 24, 1998.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0635/690 TAPC

System name:
    Army Career and Alumni Program, Pre-separation and Job Assistance 
Counseling.

System location:
    Primary location: Headquarters, U.S. Total Army Personnel Command, 
ATTN: TAPC-PDT-O, 2461 Eisenhower Avenue, Alexandria, VA 22331-0476.
    Secondary locations: Army Career and Alumni Program Centers. A 
complete list of ACAP centers may be obtained by writing to the system 
manager.

Categories of individuals covered by the system:
    Department of Defense military personnel (active/reserve duty) and 
their spouses; U.S. Coast Guard personnel and their spouses; Department 
of Defense civilian employees; U.S. Army National Guard personnel and 
their spouses; DoD personnel who retired no earlier than ninety (90) 
days prior to the date they requested ACAP services; and widows and 
widowers of deceased active duty military personnel.

Categories of records in the system:
    Files contain individual's name, home address, Social Security 
Number, date of birth, job qualifications, DD Form 2648 (Pre-Separation 
Counseling Checklist), and similar or pre-separation/transition 
counseling related documents.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 58; DoD 
Directive 1332.35; and E.O. 9397 (SSN).

Purpose(s):
    To provide transition planning/counseling for individuals so that 
they may re-enter the civilian job market.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Commission on Servicemembers and Veterans Transition Assistance 
or its contractors, for purposes of carrying out those functions as set 
forth in Pub. L. 104-275, section 702.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Information is stored electronically on computers and on paper in 
file folders.

Retrievability:
    By name or Social Security Number.

Safeguards:
    All records are maintained in secured areas, accessible only to 
designated personnel whose official duties require they have access. 
The personal computer system can only be accessed through a system of 
passwords known only to the individual and the system administrator/
supervisor. Paper files are secured in locked file cabinets. The areas 
where the personal computer and paper files are located are secured 
after duty hours in locked buildings.

Retention and disposal:
    Disposition pending.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PDT-O, 
2461 Eisenhower Avenue, Alexandria, VA 22331-0476.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in the system should address written inquiries 
to the Director of the ACAP Center where transition assistance was 
obtained or contact the system manager.
    Requesting individual must submit full name and Social Security 
Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Director of the 
ACAP Center where transition assistance was obtained or contact the 
system manager.
    Requesting individual must submit full name and Social Security 
Number.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, Army records and reports, and the U.S. Coast 
Guard records.

Exemptions claimed for the system:
    None.
[FR Doc. 98-5188 Filed 2-27-98; 8:45 am]
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