[Federal Register Volume 63, Number 39 (Friday, February 27, 1998)]
[Notices]
[Pages 10019-10020]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-5065]


=======================================================================
-----------------------------------------------------------------------

FEDERAL COMMUNICATIONS COMMISSION


Privacy Act of 1974: Systems of Records

AGENCY: Federal Communications Commission (FCC).

ACTION: Notice of a new system of records.

-----------------------------------------------------------------------

SUMMARY: This notice meets the requirements of the Privacy Act of 1974 
regarding the publication of an agency's notice of systems of records. 
It documents the establishment of a new FCC's system of records.

DATES: Written comments on the proposed new system should be received 
by March 30, 1998. Office of Management and Budget, which has oversight 
responsibility under the Privacy Act to review the system, may submit 
comments on or before April 8, 1998. The proposed system shall be 
effective without further notice on April 8, 1998, unless the FCC 
receives comments that require a contrary determination. As required by 
5 U.S.C. 552a(o) of the Privacy Act, the FCC submitted reports on this 
altered system to both Houses of Congress.

ADDRESSES: Comments should be mailed to Judy Boley, Privacy Act 
Officer, Performance Evaluation and Records Management, Room 234, FCC, 
1919 M Street, NW., Washington, DC 20554. Written comments will be 
available for inspection at the above address between 9 a.m. and 4 
p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Judy Boley, Privacy Act Officer, 
Performance Evaluation and Records Management, Room 234, FCC, 1919 M 
Street, NW., Washington, DC 20554, (202) 418-0214 or via internet at 
[email protected].

SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, 5 
U.S.C. 552a(e)(4), this document sets forth notice of the existence, 
character and content of the system of records maintained by the FCC. 
This agency previously gave complete notice of its systems of records 
by publication in the Federal Register on May 18, 1992, 57 FR 21091. 
This notice is a summary of more detailed information which may be 
viewed at the location and hours given in the ADDRESSES section above.
    The proposed new system is as follows:
    FCC/CIB-4, ``Telephone and Electronic Contacts.'' This system is 
used by Commission personnel to handle and process complaints and 
inquires received from individuals, companies, and other entities.
FCC/CIB-4

SYSTEM NAME:
    Telephone and Electronic Contacts.

SYSTEM LOCATION:
    Federal Communications Commission (FCC), Compliance and Information 
Bureau, National Call Center, Gettysburg, PA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or entities who have made complaints or inquires.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Complaints and related information, company or business replies to 
complaints, letters of inquiry and Commission letters regarding or 
responding to such complaints and inquiries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Sec. 4(i) and (j) of the Communications Act of 1934, as amended, 47 
U.S.C 154(i) and (j).

PURPOSE(S):
    These records are used by Commission personnel to handle, respond 
and process inquires received

[[Page 10020]]

from individuals, companies and other entities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of any statute, regulation, rule, or order, records from this 
system may be referred and disclosed to the appropriate Federal, state, 
or local agency responsible for investigating or prosecuting a 
violation or for enforcing or implementing the statute, rule, 
regulation or order.
    2. A record on an individual in this system of records may be 
disclosed, where pertinent, in any legal proceeding to which the 
Commission is a party before a court or any other administrative body.
    3. A record from this system of records may be referred and 
disclosed to the Department of Justice or in a proceeding before a 
court or any adjudicative body when:
    (a) The United States, the Commission, a component of the 
Commission, or, when represented by the government, an employee of the 
Commission, is a party to litigation or anticipated litigation or has 
an interest in such litigation, and
    (b) The Commission determines that the disclosure is relevant or 
necessary to the litigation.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in the stand alone computer database.

RETRIEVABILITY:
    Records are retrieved by telephone number, name of caller, address, 
subject or reason for call.

SAFEGUARDS:
    The stand alone computer is stored within a secured area.

RETENTION AND DISPOSAL:
    The records are retained in this Commission and then destroyed 
according to the record schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, National Call Center, CIB, FCC, Gettysburg, PA.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about themselves should contact the system manager 
indicated above.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records about themselves 
should contact the system manager indicated above.
    An individual requesting access must also follow FCC Privacy Act 
regulations regarding verification of identity and access to records 
(47 CFR 0.554 and 0.555).

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records should 
contact the system manager indicated above.
    An individual requesting amendment must also follow the FCC Privacy 
Act regulations regarding verification of identity and amendment of 
records (47 CFR 0.556 and 0.557).

RECORD SOURCE CATEGORIES:
    The individual to whom the information applies.

Federal Communications Commission.
Magalie Roman Salas,
Secretary.
[FR Doc. 98-5065 Filed 2-26-98; 8:45 am]
BILLING CODE 6712-01-P