[Federal Register Volume 63, Number 14 (Thursday, January 22, 1998)]
[Notices]
[Pages 3323-3324]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 98-1533]


=======================================================================
-----------------------------------------------------------------------

FEDERAL COMMUNICATIONS COMMISSION


Privacy Act of 1974: Systems of Records

AGENCY: Federal Communications Commission (FCC).

ACTION: Notice of a new system of records.

-----------------------------------------------------------------------

SUMMARY: This notice meets the requirements of the Privacy Act of 1974 
regarding the publication of an agency's notice of systems of records. 
It documents a new FCC system of records.

DATES: Written comments on the proposed altered system should be 
received by February 23, 1998. Office of Management and Budget, which 
has oversight responsibility under the Privacy Act to review the system 
may submit comments on or before March 3, 1998. The proposed system 
shall be effective without further notice on March 3, 1998 unless the 
FCC receives comments that would require a contrary determination. As 
required by 5 U.S.C. 552a(o) of the Privacy Act, the FCC submitted 
reports on this new system to both Houses of Congress.

ADDRESSES: Comments should be mailed to Judy Boley, Privacy Act 
Officer, Performance Evaluation and Records Management, Room 234, FCC, 
1919 M Street, NW., Washington, DC 20554. Written comments will be 
available for inspection at the above address between 9:00 a.m. and 
4:00 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Judy Boley, Privacy Act Officer, 
Performance Evaluation and Records Management, Room 234, FCC, 1919 M 
Street, NW., Washington, DC 20554, (202) 418-0214 or via internet at 
[email protected].

SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, 5 
U.S.C. 552a(e)(4), this document sets forth notice of the proposed 
system of records maintained by the FCC. This notice is a summary of 
more detailed information which may be viewed at the location and hours 
given in the ADDRESSES section above.
    The proposed system of records is as follows:
    FCC/Central-10, ``FCC Access Control System.'' This system will be 
used by the FCC Security Officer and the Personnel Security Specialist 
of the Security Office to control and account for all persons entering 
the facility and by which the FCC may ascertain the times persons were 
in the facility.
FCC/Central-10

SYSTEM NAME:
    FCC Access Control System.

SYSTEM LOCATION:
    Federal Communications Commission (FCC), Office of Managing 
Director, Security Operations Staff, 1919 M Street, NW., Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current FCC employees, current contractors, special visitors and 
visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of a computer database, with all records 
containing the last and first name, filed alphabetically by last name, 
with a corresponding Badge Number. FCC employee database will include 
first and last name, telephone number, Bureau/Office, supervisor, room 
number, date of issuance, and parking permit number, if applicable. 
Contractor database will include first and last name, contractor 
company name, telephone number, FCC point of contact and telephone 
number, and date of issuance. Proof of identity required through 
photographic identification is necessary prior to issuance of 
contractor badge.
    Special visitor's database will include first and last name, 
employer's name, address, telephone number, point of contact at the 
employer, and date of issuance. Proof of identity required through 
photographic identification is necessary prior to issuance of special 
visitor badge.
    Visitor database will include first and last name, telephone 
number, destination, agency or firm name, photographic identification 
along with numerical identifier.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Presidential Directive based on Department of Justice Report 
entitled Vulnerability Assessment of Federal Facilities.

PURPOSE(S):
    This system provides a method by which the FCC can control and 
account

[[Page 3324]]

for all persons entering the facility and by which the FCC may 
ascertain the times persons were in the facility.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule or order, records from this 
system may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation or order.
    2. A record from this system may be disclosed to a request for 
information from a Federal, state, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information if necessary to obtain information relevant to a 
investigation.
    3. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    4. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    In each of these cases, the FCC will determine whether disclosure 
of the records is compatible with the purpose for which the records 
were collected.
    5. Records from this system may be disclosed to FCC supervisors or 
management representatives to ascertain (either confirm or refute) the 
times employees were in the facility.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in a password protected computer database.

RETRIEVABILITY:
    Records are retrieved by the name of individuals on whom they are 
maintained, by a limited number of authorized individuals.

SAFEGUARDS:
    The computer terminals are stored within a secured area.

RETENTION AND DISPOSAL:
    When an employee/contractor leaves the agency the file in the 
database is deleted. Special visitor badges are given a 1 year valid 
period, after which the card will automatically deactivate. All 
returned visitor cards will be reused on a daily basis. Transaction 
data for all cards will be placed on backup discs and stored for six 
months.

SYSTEM MANAGER(S) AND ADDRESS:
    FCC, Office of Managing Director, Security Operations Staff, 1919 M 
Street, N.W., Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish the following information for 
their records to be located and identified:
    Full name.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records about them should 
contact the system manager indicated above. Individuals must furnish 
the following information for their record to be located and 
identified:
    Full name.
    An individual requesting access must also follow FCC Privacy Act 
regulations regarding verification of identity and access to records 
(47 CFR 0.554 and 0.555).

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records should 
contact the system manager indicated above. Individuals must furnish 
the following information for their record to be located and 
identified:
    Full name.
    An individual requesting amendment must also follow the FCC Privacy 
Act regulations regarding verification of identity and amendment of 
records (47 CFR 0.556 and 0.557).

RECORD SOURCE CATEGORIES:
    The individual to whom the information applies.

Federal Communications Commission.
William F. Caton,
Deputy Secretary.
[FR Doc. 98-1533 Filed 1-21-98; 8:45 am]
BILLING CODE 6712-01-P