[Federal Register Volume 62, Number 250 (Wednesday, December 31, 1997)]
[Notices]
[Pages 68268-68269]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-33979]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency
ACTION: Notice to Alter a Record System.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The alteration will be effective without further notice on 
January 30, 1998, unless comments are received that would result in a 
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics 
Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being altered are set 
forth below followed by the notice, as altered, published in its 
entirety.
    An altered system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on December 15, 1997, to the House Committee 
on Government Reform and Oversight, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: December 23, 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S270.30 DLA-B

System Name:
    Biography File (February 22, 1993, 58 FR 10869).

Changes:
* * * * *

System Identifier:
    Delete entry and replace with `S180.20 CA.'
* * * * *

System Location:
    Delete entry and replace with `Office of Congressional and Public 
Affairs, Headquarters Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the 
Public Affairs Offices of the Defense Logistics Agency Primary Level 
Field Activities (DLA PLFAs). Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.'
* * * * *

Categories of Records in the System:
    Delete entry and replace with `Selected civilian and military 
personnel currently and formerly assigned to DLA and other persons 
affiliated with DLA and the Department of Defense (DoD).'
* * * * *

Authority for Maintenance of the System:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations and 10 U.S.C. 133, Under Secretary of Defense for 
Acquisition and Technology.'
* * * * *

Purpose(s):
    Delete entry and replace with `Information is maintained as 
background material for news and feature articles covering activities, 
assignments, retirements, and reassignments of key individuals; for use 
in introductions; in the preparation of speeches for delivery at change 
of command, retirement, award ceremonies, community relations events; 
for congressional functions; and for site visits. '
* * * * *

Routine Uses of Records Maintained in the System, including Categories 
of Users and the Purpose of Such Uses:
    Delete entry and replace with `In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To officials of federal, state, and local agencies and private 
sector entities for use as background information for introductions, 
briefings, Congressional testimony, or meetings.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.'
* * * * *

Safeguards:
    Delete entry and replace with `Records are maintained in a secure, 
limited access, or monitored area. Physical entry by unauthorized 
persons is restricted by the use of locks, guards, or administrative 
procedures. Access to personal information is limited to those who 
require the records to perform their official duties. All personnel 
whose official duties require access to the information are trained in 
the proper safeguarding and use of the information.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Files are retained in current files 
area and destroyed 2 years after retirement, transfer, death, or 
termination of affiliation with DLA or DoD.'
* * * * *
S180.20 CA

System name:
    Biography File.

System location:
    Office of Congressional and Public Affairs, Headquarters Defense 
Logistics Agency, ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, 
Fort Belvoir, VA 22060-6221, and the Public Affairs Offices of the 
Defense Logistics Agency Primary Level Field Activities (DLA PLFAs). 
Official mailing addresses are published as an appendix to DLA's 
compilation of systems of records notices

Categories of individuals covered by the system:
    Selected civilian and military personnel currently and formerly 
assigned to DLA and other persons

[[Page 68269]]

affiliated with DLA and the Department of Defense (DoD).

Categories of records in the system:
    Biographical information provided by the individual.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 133, Under 
Secretary of Defense for Acquisition and Technology.

Purpose(s):
    Information is maintained as background material for news and 
feature articles covering activities, assignments, retirements, and 
reassignments of key individuals; for use in introductions; in the 
preparation of speeches for delivery at change of command, retirement, 
award ceremonies, community relations events; for congressional 
functions; and for site visits.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials of federal, state, and local agencies and private 
sector entities for use as background information for introductions, 
briefings, Congressional testimony, or meetings.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper and computerized form.

Retrievability:
    Retrieved alphabetically by last name of individual.

Safeguards:
    Records are maintained in a secure, limited access, or monitored 
area. Physical entry by unauthorized persons is restricted by the use 
of locks, guards, or administrative procedures. Access to personal 
information is limited to those who require the records to perform 
their official duties. All personnel whose official duties require 
access to the information are trained in the proper safeguarding and 
use of the information.

Retention and disposal:
    Files are retained in current files area and destroyed 2 years 
after retirement, transfer or death, or termination of affiliation with 
DLA or DoD.

System manager(s) and address:
    Staff Director, Office of Congressional and Public Affairs, 
Headquarters Defense Logistics Agency, ATTN: CAAR, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, Virginia 22060-6221, and the Commanders 
of the PLFAs. Official mailing addresses are published as an appendix 
to DLA s compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, Headquarters Defense Logistics Agency, 
ATTN: CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 
22060-6221, or the Privacy Act Officer of the PLFA involved. Official 
mailing addresses are published as an appendix to DLA s compilation of 
systems of records notices.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, Headquarters Defense Logistics Agency, ATTN: CAAR, 8725 
John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the 
Privacy Act Officer of the PLFA involved. Official mailing addresses 
are published as an appendix to DLA s compilation of systems of records 
notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Record subject and record subject's employing agency or 
organization.

Exemptions claimed for the system:
    None.
[FR Doc. 97-33979 Filed 12-30-97; 8:45 am]
BILLING CODE 5000-04-F