[Federal Register Volume 62, Number 224 (Thursday, November 20, 1997)]
[Notices]
[Pages 62058-62059]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-30413]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act of 1974: Systems of Records

AGENCY: Federal Communications Commission (FCC).

ACTION: Notice of an altered system of records.

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SUMMARY: This notice meets the requirements of the Privacy Act of 1974 
regarding the publication of an agency's notice of systems of records. 
It documents changes to an FCC's system of records.

DATES: Written comments on the proposed altered system should be 
received by December 22, 1997. Office of Management and Budget, which 
has oversight responsibility under the Privacy Act to review the system 
may submit comments on or before December 30, 1997. The proposed system 
shall be effective without further notice on December 30, 1997 unless 
the FCC receives comments that would require a contrary determination. 
As required by 5 U.S.C. 552a(o) of the Privacy Act, the FCC submitted 
reports on this altered system to both Houses of Congress.

ADDRESSES: Comments should be mailed to Judy Boley, Privacy Act 
Officer, Performance Evaluation and Records Management, Room 234, FCC, 
1919 M Street, N.W., Washington, D.C. 20554. Written comments will be 
available for inspection at the above address between 9:00 a.m. and 
4:00 p.m., Monday through Friday.

FOR FURTHER INFORMATION CONTACT: Judy Boley, Privacy Act Officer, 
Performance Evaluation and Records Management, Room 234, FCC, 1919 M 
Street, NW., Washington, DC 20554, (202) 418-0214 or via internet at 
[email protected].

SUPPLEMENTARY INFORMATION: As required by the Privacy Act of 1974, 5 
U.S.C. 552a(e)(4), this document sets forth notice of the existence and 
character of the system of records maintained by the FCC. This agency 
previously gave complete notice of its systems of records by 
publication in the Federal Register on May 18, 1992, 57 FR 21091. This 
notice is a summary of more detailed information which may be viewed at 
the location and hours given in the ADDRESSES section above.
    The proposed changes are as follows.
    FCC/OMD-4, ``Security Office Control Files.'' This system is used 
by the FCC Security Officer and the Personnel Security Specialist of 
the Security Office for reference in connection with the control of 
position sensitivity and security clearances. We are proposing to 
expand the categories of records to include contractors. We are also 
proposing to include the Social Security number for retrieving, 
notification procedures and accessing information. The existing card 
files are also being eliminated and the proposed system will maintain 
the records in a computer database.
FCC/OMD-4

SYSTEM NAME:
    Security Office Control Files.

SYSTEM LOCATION:
    Federal Communications Commission (FCC), Office of Managing 
Director, Security Operations Staff, 1919 M Street, NW., Washington, DC 
20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FCC employees and contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of a computer database, last, first, and middle 
name, filed alphabetically by last name, containing Social Security 
Number, date of birth, place of birth, classification as to position 
sensitivity, types and dates of investigations, investigative reports, 
dates and levels of clearances.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Orders 10450 and 12065.

PURPOSE(S):
    These records are used by FCC Security Officer and the Personnel 
Security Specialist of the Security Office for reference in connection 
with the control of position sensitivity and security clearances.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    1. For disclosure to a Federal agency or the District of Columbia 
Government, in response to its request, in connection with the hiring 
or retention of an employee/contractor, the issuance of a security 
clearance, the conducting of a security or suitability investigation of 
an individual, the classifying of jobs, the letting of a contract, or 
the issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decision on the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant or other benefit.
    2. For disclosure to the security office of an agency in the 
executive, legislative, or judicial branch, or the District of Columbia 
Government, in response to its request for verification of security 
clearances, of FCC employees/contractors to have access to classified 
data or areas where their official duties require such access.
    3. Where there is an indication of a violation or potential 
violation of a statute, regulation, rule or order, records from this 
system may be referred to the appropriate Federal, state, or local 
agency responsible for investigating or prosecuting a violation or for 
enforcing or implementing the statute, rule, regulation or order.
    4. A record from this system may be disclosed to request 
information from a Federal, state, or local agency

[[Page 62059]]

maintaining civil, criminal, or other relevant enforcement information 
or other pertinent information, such as licenses, if necessary to 
obtain information relevant to a Commission decision concerning the 
hiring or retention of an employee/contractor, the issuance of a 
security clearance, the letter of a contract, or the issuance of a 
license, grant or other benefit.
    5. A record on an individual in this system of records may be 
disclosed to a Congressional office in response to an inquiry the 
individual has made to the Congressional office.
    6. A record from this system of records may be disclosed to GSA and 
NARA for the purpose of records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906. Such disclosure shall not be used 
to make a determination about individuals.
    7. In each of these cases, the FCC will determine whether 
disclosure of the records is compatible with the purpose for which the 
records were collected.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in the stand alone computer database.

RETRIEVABILITY:
    Records are retrieved by the name and social security numbers of 
individuals on whom they are maintained.

SAFEGUARDS:
    The stand alone computer is stored within a secured area.

RETENTION AND DISPOSAL:
    When an employee/contractor leaves the agency the file in the 
database is deleted. If there is an investigative file on an employee/
contractor, the file is kept 5 years after the employee/contractor 
leaves the agency.

SYSTEM MANAGER(S) AND ADDRESS:
    FCC, Office of Managing Director, 1919 M Street, N.W., Washington, 
DC 20554.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish the following information for 
their records to be located and identified:

a. Full name.
b. Social Security Number.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records about them should 
contact the system manager indicated above. Individuals must furnish 
the following information for their record to be located and 
identified:

a. Full name.
b. Social Security Number.

    An individual requesting access must also follow FCC Privacy Act 
regulations regarding verification of identity and access to records 
(47 CFR 0.554 and 0.555).

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records should 
contact the system manager indicated above. Individuals must furnish 
the following information for their record to be located and 
identified:

a. Full name.
b. Social Security Number.

    An individual requesting amendment must also follow the FCC Privacy 
Act regulations regarding verification of identity and amendment of 
records (47 CFR 0.556 and 0.557).

RECORD SOURCE CATEGORIES:
    a. The individual to whom the information applies.
    b. Investigative files maintained by the OPM, Federal 
Investigations Processing Center.
    c. Employment information maintained by the Personnel office of the 
FCC.

Federal Communications Commission.
William F. Caton,
Acting Secretary.
[FR Doc. 97-30413 Filed 11-19-97; 8:45 am]
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