[Federal Register Volume 62, Number 210 (Thursday, October 30, 1997)]
[Notices]
[Pages 58758-58759]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-28755]


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NUCLEAR REGULATORY COMMISSION


Privacy Act of 1974, As Amended; Minor Revisions to Existing 
System of Records

AGENCY: Nuclear Regulatory Commission.

ACTION: Minor revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended 
(Privacy Act), the Nuclear Regulatory Commission (NRC) is revising and 
republishing in its entirety the system of records (system) notice for 
NRC-22, ``Personnel Performance Appraisals--NRC,'' to reflect minor 
corrective and administrative changes that will more accurately and 
clearly describe the following sections of the system notice: System 
Location, Categories of Individuals Covered by the System, Authority 
for Maintenance of the System, Routine Uses of Records Maintained in 
the System, Storage, Retrieval, Safeguards, Retention and Disposal, 
System Manager(s) and Address, Notification Procedure, Record Access 
Procedures, and Contesting Record Procedures.

EFFECTIVE DATE: October 30, 1997.

FOR FURTHER INFORMATION CONTACT: Jona L. Souder, Freedom of 
Information/Local Public Document Room Branch, Office of Information 
Resources Management, U.S. Nuclear Regulatory Commission, Washington, 
DC 20555-0001, telephone: 301-415-7170.

SUPPLEMENTARY INFORMATION: The NRC's system of records notice for NRC-
22, ``Personnel Performance Appraisals--NRC,'' is being revised in its 
entirety to more accurately and clearly describe the system. The 
revisions reflect organizational and address changes within the agency 
since the notice was last published in the Federal Register on July 7, 
1993 (58 FR 36469), as well as the current General Records Schedule 
(GRS) authorized disposition for performance appraisal records. The 
revisions to the system notice consist of minor corrective and 
administrative changes that do not require the submission of an altered 
system of records report pursuant to subsection (r)

[[Page 58759]]

of the Privacy Act and Office of Management and Budget Circular No. A-
130, Appendix I, ``Federal Agency Responsibilities for Maintaining 
Records About Individuals.''
    Accordingly, the NRC is revising the system notice for NRC-22 in 
its entirety to read as follows:
NRC-22

SYSTEM NAME:
    Personnel Performance Appraisals--NRC.

SYSTEM LOCATION:
    Primary system--Part A: For Headquarters personnel, Office of Human 
Resources, NRC, 11545 and 11555 Rockville Pike, Rockville, Maryland. 
For Regional personnel, at Regional Offices I-IV listed in Addendum I, 
Part 2.
    Part B: Office of Human Resources, NRC, 11545 and 11555 Rockville 
Pike, Rockville, Maryland.
    Duplicate systems: Duplicate systems exist in whole or in part at 
the locations listed in Addendum I, except for Part B which is stored 
only at Headquarters.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    NRC employees other than contractor employees, Commissioners, or 
temporary personnel employed for less than 1 year.
    Part A: Senior Level System employees, GG-1 through GG-15 
employees, hourly wage employees, scientific and technical schedule 
employees, and administratively determined rate employees.
    Part B: Senior Executive Service and equivalent employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains performance appraisals, including 
elements and standards, and other related records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C 4301, et seq.; 5 U.S.C 4311 et seq. (1994); 42 U.S.C. 
2201(d), 5841 (1994); and 5 CFR 293.404(a).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosures permitted under subsection (b) of 
the Privacy Act, the NRC may disclose information contained in this 
system of records without the consent of the subject individual if the 
disclosure is compatible with the purpose for which the record was 
collected under the following routine uses:
    a. By agency management and the Office of Human Resources for 
personnel functions; and
    b. For any of the routine uses specified in the Prefatory Statement 
of General Routine Uses.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information is maintained in computerized form and in paper copy in 
locking file cabinets. Computerized form includes information stored in 
memory, on disk and magnetic tape, and on computer printouts. Summary 
ratings are stored in a computer system protected by password and user 
identification codes.

RETRIEVABILITY:
    Records are accessed by name. Some computer records are accessed by 
name and social security number.

SAFEGUARDS:
    Records are maintained in areas where access is controlled by 
keycard and is limited to NRC and contractor personnel and to others 
who need the information to perform their official duties. Access to 
the two Headquarters buildings in Rockville, Maryland, is controlled by 
a security guard force. Paper records are maintained in folders in 
locking file cabinets. Access to computerized records requires use of 
proper passwords and user identification codes.

RETENTION AND DISPOSAL:
    a. Part A: Records are normally retained for 4 years, then 
destroyed by incineration in accordance with General Records Schedule 
(GRS) 1-23.a(4). If an employee separates, the records are forwarded to 
the next Government Agency employer or to the National Personnel 
Records Center in accordance with GRS 1-23.a(3)(a).
    b. Part B: Retained for 5 years, or until the fifth annual 
appraisal is completed, whichever is later, then destroyed by 
incineration in accordance with GRS 1-23.b(3). If the employee 
separates, the records are forwarded to the next Government Agency 
employer or to the National Personnel Records Center in accordance with 
GRS 1-23.b(2)(a).
    c. Electronic records: Deleted after the expiration of the 
retention period authorized for the disposable hard copy file or when 
no longer needed, whichever is later in accordance with GRS 20-3.a.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Human Resources Policy and Programs, Office of Human 
Resources, U.S. Nuclear Regulatory Commission, Washington, DC 20555-
0001. For Regional personnel, at Regional Offices I-IV listed in 
Addendum I, part 2.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information pertaining to themselves should write to the 
Freedom of Information Act/Privacy Act Officer, Office of the Chief 
Information Officer, U.S. Nuclear Regulatory Commission, Washington, DC 
20555-0001, and comply with NRC's Privacy Act regulations regarding 
verification of identity contained in 10 CFR part 9.

RECORD ACCESS PROCEDURES:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity and record access 
procedures contained in 10 CFR part 9.

CONTESTING RECORD PROCEDURES:
    Same as ``Notification Procedure'' and comply with NRC's Privacy 
Act regulations regarding verification of identity and contesting 
record procedures contained in 10 CFR part 9.

RECORD SOURCE CATEGORIES:
    Part A: Individual to whom record pertains and employee's 
supervisors.
    Part B: Individual to whom record pertains and employee's 
supervisors and any documents and sources used to develop critical 
elements and performance standards for that Senior Executive Service 
position.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Pursuant to 5 U.S.C. 552a(k)(1) and (5), the Commission has 
exempted portions of this system of records from 5 U.S.C. 552a(c)(3), 
(d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f). The exemption 
rule is contained in 10 CFR 9.95 of the NRC regulations.

    Dated at Rockville, MD, this 24th day of October, 1997.

    For the Nuclear Regulatory Commission.
A. J. Galante,
Chief Information Officer.
[FR Doc. 97-28755 Filed 10-29-97; 8:45 am]
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