[Federal Register Volume 62, Number 196 (Thursday, October 9, 1997)]
[Notices]
[Pages 52695-52697]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-26705]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.
ACTION: Record system notice amendment.

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SUMMARY: The Department of the Air Force proposes to amend a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The amendment will be effective on November 10, 1997, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force Communications and Information Center/ITC, 1250 
Air Force Pentagon, Washington, DC 20330-1250.
FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 697-8674 or 
DSN 227-8674.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed amendments are not within the purview of subsection 
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require 
the submission of a new or altered system report for each system. The 
specific changes to the record system being amended are set forth below 
followed by the notice as amended, published in its entirety.

[[Page 52696]]

    Dated: October 3, 1997.

L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F031 AF SP M

System name:
    Personnel Security Access Records (June 11, 1997, 62 FR 31793).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with `System includes documentation 
pertaining to requesting, granting, and terminating access to 
classified information, including various special access programs; 
dates of briefings, debriefings; restricted area badge numbers; access 
to specific restricted areas; personnel security information and 
security clearance.'

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 8013, Secretary of the Air 
Force; 10 U.S.C. 164, Commanders of Combatant Commands; and E.O. 9397 
(SSN).'

Purpose(s):
    Add to end of entry `Records are also used to verify authorization 
for access to specific restricted areas.'
* * * * *

Storage:
    Add to end of entry `Also maintained in computers, computer output 
products or a combination of all.'
* * * * *

Safeguards:
    Add to end of entry `Those in computer storage devices are 
protected by computer system software.'

System manager(s) and address:
    Add to end of entry `and Combatant Command Security Manager where 
individual is assigned.'
* * * * *

Record source categories:
    Add to end of entry `and from the individual or individual's 
supervisor.'
F031 AF SP M

System name:
    Personnel Security Access Records.

System location:
    Offices of installation Chiefs of Security Police where individual 
is assigned or employed or at headquarters of Combatant Commands for 
which Air Force is Executive Agent. Official mailing addresses are 
published as an appendix to the Air Force's compilation of record 
systems notices. Also at the National Personnel Records Center, 
Military Personnel Records, 9700 Page Boulevard, St. Louis, MO, 63132-
2001, or Civilian Personnel Records, 111 Winnebago Street, St. Louis, 
MO, 63118-2001.

Categories of individuals covered by the system:
    Air Force active duty military and civilian personnel, Air Force 
Reserve and Air National Guard personnel, Air Force Academy cadets, 
American Red Cross Personnel, Exchange Officers, and Foreign Nationals. 
Army, Navy, Air Force and Marine Corps active duty military and 
civilian personnel assigned to headquarters of Combatant Commands for 
which Air Force is Executive Agent.

Categories of records in the system:
    System includes documentation pertaining to requesting, granting, 
and terminating access to classified information, including various 
special access programs; dates of briefings, debriefings; restricted 
area badge numbers; access to specific restricted areas; personnel 
security information and security clearance.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 164, 
Commanders of Combatant Commands; and E.O. 9397 (SSN).

Purpose(s):
    Records are used to record level of security clearance and level of 
access to classified information that has been authorized. Information 
is used by commanders, supervisors, and security managers to insure 
that individuals who receive classified information have been properly 
investigated, cleared, have a definite need-to-know, and have been 
properly debriefed. Records are also used to verify authorization for 
access to specific restricted areas.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Maintained in file folders, notebooks/binders, visible file 
binders/cabinets or card files. Also maintained in computers, computer 
output products or a combination of all.

Retrievability:
    Retrieved by Name and/or Social Security Number.

Safeguards:
    Records are accessed by custodian of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties who are properly screened and cleared for need-
to-know. Records are stored in security file containers/cabinets, safes 
or vaults, or in locked cabinets or rooms. Those in computer storage 
devices are protected by computer system software.

Retention and disposal:
    Retained in office files until reassignment or separation, then 
destroyed by tearing into pieces, shredding, pulping, macerating, or 
burning. (Exception: Records on non-immigrant aliens are retained for 
two years after termination of access or employment, then destroyed, as 
above). Security Termination Statements are retired one year after 
termination of service or employment to the Director, National 
Personnel Records Center, Military Personnel Records, 9700 Page 
Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 
Winnebago Street, St. Louis, MO, 63118-2001. Records indicating that 
access to classified information has been withdrawn for cause are 
forwarded to installation Chief of Security Police for disposition.

System manager(s) and address:
    Chief of Security Police, Headquarters United States Air Force. 
Commanders of organization units and the Director, National Personnel 
Records Center, Military Personnel Records, 9700 Page Boulevard, St. 
Louis, MO 63132-2001, or Civilian Personnel Records, 111 Winnebago 
Street, St. Louis, MO 63118-2001, and Combatant Command Security 
Manager where individual is assigned.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address inquiries to or visit 
the Chief of Security Police, Headquarters United

[[Page 52697]]

States Air Force; Commanders of organization units; Director, National 
Personnel Records Center, Military Personnel Records, 9700 Page 
Boulevard, St. Louis, MO 63132-2001, or Civilian Personnel Records, 111 
Winnebago Street, St. Louis, MO 63118-2001, and Combatant Command 
Security Manager where individual is assigned.
    Personal visits require positive identification. Provide full name, 
Social Security Number, and military rank or civilian rating.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this system should address requests to the Chief of Security Police, 
Headquarters United States Air Force; Commanders of organization units; 
Director, National Personnel Records Center, Military Personnel 
Records, 9700 Page Boulevard, St. Louis, MO 63132-2001, or Civilian 
Personnel Records, 111 Winnebago Street, St. Louis, MO 63118-2001, and 
Combatant Command Security Manager where individual is assigned.
    Personal visits require positive identification. Provide full name, 
Social Security Number, and military rank or civilian rating.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Information obtained from medical institutions, from police and 
investigating officers, or from source documents such as reports and 
from the individual or individual's supervisor.

Exemptions claimed for the system:
    None.
[FR Doc. 97-26705 Filed 10-8-97; 8:45 am]
BILLING CODE 5000-04-F