[Federal Register Volume 62, Number 188 (Monday, September 29, 1997)]
[Notices]
[Pages 50910-50912]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-25712]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DOD.
ACTION: Notice to alter a record system.

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SUMMARY: The Defense Logistics Agency proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The alteration will be effective without further notice on 
October 29, 1997, unless comments are received that would result in a 
contrary determination.
ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics 
Agency, DLA-CAAR, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, 
VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being altered are set 
forth below followed by the notice, as altered, published in its 
entirety.
    An altered system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act was submitted on September 17, 1997, to the House Committee 
on Government Reform and Oversight, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

[[Page 50911]]

    Dated: September 23, 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S330.20 DLA-KS

System name:
    Complaints (February 22, 1993, 58 FR 10881).

Changes:
System Identifier:
    Delete entry and replace with `S180.10 CA.'

System Name:
    Delete entry and replace with `Congressional, Executive, and 
Political Inquiry Records.'

Categories of Individuals Covered by the System:
    Delete entry and replace with `Individuals, organizations, and 
other entities who have asked the Congress, White House officials, or 
political figures to make inquiries on their behalf.'

Categories of Records in the System:
    Delete entry and replace with `Records contain representative's 
name, constituent's name, details surrounding the issue being 
researched, and case number. The records may also contain the 
constituent's Social Security Number, home address, home telephone 
number, or related personal information provided by the representative 
making the inquiry.'

Authority for Maintenance of the System:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
regulations; 5 U.S.C. 302, Delegation of authority; 10 U.S.C. 133, 
Under Secretary of Defense for Acquisition and Technology; E.O. 9397 
(SSN); and DoD Directive 5400.4, Provision of Information to Congress.'

Purpose(s):
    Delete entry and replace with `Information is collected in order to 
reply to queries and to determine the need for and course of action to 
be taken for resolution. Information may be used by the DLA Director, 
field commanders, and decision makers as a basis to institute policy or 
procedural changes.'

Routine Uses of Records Maintained in the System, including Categories 
of Users and the Purpose of Such Uses:
    Add a new paragraph `To Federal and local government agencies 
having cognizance over or authority to act on the issues involved.'
* * * * *

Storage:
    Delete entry and replace with `Records are stored in paper and 
electronic form.'

Retrievability:
    Delete entry and replace with `Retrieved by constituent name, 
representative name, or case number.'

Safeguards:
    Delete entry and replace with `Records are maintained in a secure, 
limited access, or monitored work area. Physical entry by unauthorized 
persons is restricted by the use of locks, guards, or administrative 
procedures. Access to personal information is restricted to those who 
require the records in the performance of their official duties. Access 
to computer records is further restricted by the use of passwords which 
are changed periodically. All personnel whose official duties require 
access to the information are trained in the proper safeguarding and 
use of the information.'

Retention and disposal:
    Delete entry and replace with `Records are destroyed after eight 
years.'

System Manager(s) and Address:
    Delete entry and replace with `Staff Director, Congressional and 
Public Affairs, Headquarters, Defense Logistics Agency, 8725 John J. 
Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221, and the 
Commanders of the DLA PLFAs. Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.'
* * * * *

Record Source Categories:
    Delete entry and replace with `Information is provided by 
constituent, the constituent's representative, and from agency files.'
* * * * *
S180.10 CA

System name:
    Congressional, Executive, and Political Inquiry Records.

System location:
    Records are maintained by the Office of Congressional and Public 
Affairs, Headquarters Defense Logistics Agency, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA, 22060-6221, and the DLA Primary 
Level Field Activities (PLFAs). Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Categories of individuals covered by the system:
    Individuals, organizations, and other entities who have asked the 
Congress, White House officials, or political figures to make inquiries 
on their behalf.

Categories of records in the system:
    Records contain representative's name, constituent's name, details 
surrounding the issue being researched, and case number. The records 
may also contain the constituent's Social Security Number, home 
address, home telephone number, or related personal information 
provided by the representative making the inquiry.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations; 5 U.S.C. 302, Delegation of 
authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition 
and Technology; E.O. 9397 (SSN); and DoD Directive 5400.4, Provision of 
Information to Congress.

Purpose(s):
    Information is collected in order to reply to queries and to 
determine the need for and course of action to be taken for resolution. 
Information may be used by the DLA Director, field commanders, and 
decision makers as a basis to institute policy or procedural changes.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information is furnished to individuals or organizations who wrote 
to DLA on behalf of the complainant and who use it to respond to the 
complainant, or for other related purposes.
    To Federal and local government agencies having cognizance over or 
authority to act on the issues involved.
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored in paper and electronic form.

Retrievability:
    Retrieved by constituent name, representative name, or case number.

[[Page 50912]]

Safeguards:
    Records are maintained in a secure, limited access, or monitored 
work area. Physical entry by unauthorized persons is restricted by the 
use of locks, guards, or administrative procedures. Access to personal 
information is restricted to those who require the records in the 
performance of their official duties. Access to computer records is 
further restricted by the use of passwords which are changed 
periodically. All personnel whose official duties require access to the 
information are trained in the proper safeguarding and use of the 
information.

Retention and disposal:
    Records are destroyed after eight years.

System manager(s) and address:
    Staff Director, Congressional and Public Affairs, Headquarters, 
Defense Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221, and the Commanders of the DLA PLFAs. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Notification procedures:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, HQ DLA-CAAR, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of 
the particular DLA PLFA involved. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Privacy Act 
Officer, HQ DLA-CAAR, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221, or the Privacy Act Officer of the particular 
DLA PLFA involved. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: CAAR, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by constituent, the constituent's 
representative, and from agency files.

Exemptions claimed for the system:
    None.
[FR Doc. 97-25712 Filed 9-26-97; 8:45 am]
BILLING CODE 5000-04-F