[Federal Register Volume 62, Number 187 (Friday, September 26, 1997)]
[Notices]
[Pages 50649-50650]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-25611]
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SOCIAL SECURITY ADMINISTRATION
Statement of Organization, Functions and Delegations of Authority
This statement amends part S of the Statement of the Organization,
Functions and Delegations of Authority which covers the Social Security
Administration (SSA). Notice is given that Chapter S1 for the Office of
the Deputy Commissioner, Finance, Assessment and Management is being
amended to reflect internal realignments within the Office of
Publication and Logistics Management (OPLM) (S1S). The four current
subordinate offices within OPLM will be realigned and their functions
integrated into a three subordinate office structure. The Office of
Library, Records and Reprographics (S1SK) will be abolished in its
entirety. The Office of Receiving, Storage and Issue (S1SC) will be
retitled as the Office of Supply and Warehouse Management (S1SC). The
Office of Supply and Property Management (S1SH) will be retitled as the
Office of Property Management (S1SH). The changes are as follows:
Section S1S.10 The Office of Publications and Logistics
Management--(Organization):
Delete:
G. The Office of Library, Records and Reprographics (S1SK).
Retitle:
D. The ``Office of Receiving, Storage and Issue: (S1SC) to the
``Office of Supply and Warehouse Management'' (S1SC).
E. The ``Office of Supply and Property Management'' (S1SH) to the
``Office of Property Management'' (S1SH).
Section S1S.20 The Office of Publications and Logistics
Management--(Functions):
Retitle and amend as follows:
D. The ``Office of Receiving, Storage and Issue'' (S1SC) to the
``Office of Supply and Warehouse Management'' (S1SC).
1. The Office of Supply and Warehouse Management (OSWM) is
responsible for the development of policies, procedures, and directives
in support of the Agency's nationwide supply, warehouse and
transportation systems and operations.
2. OSWM ensures that the Agency's printing requests and justified
requisitions are processed timely and oversees the replenishment of
warehouse stock for Headquarters' use and ensures delivery of major use
forms and publications to the field.
3. OSWM provides transportation services as needed.
E. The ``Office of Supply and Property Management'' (S1SH) to the
``Office of Property Management'' (S1SH).
1. The Office oversees all policy and procedures pertaining to the
acquisition, utilization, accountability, transfer and disposal of SSA
personal property. Represents SSA's interest as liaison to HSS, GSA and
other Federal, State and Local Government and private sector
organizations and vendors in the acquisition, transfer and disposal of
personal property. Oversees the acquisition and disposal of personal
property. Oversees the acquisition and installation of modular/systems
furniture in SSA offices nationwide. Acts as technical expert and
plans, coordinates and implements studies and surveys related to
providing necessary ergonomic furniture and equipment to support SSA
employees.
2. Oversees the acquisition and installation of modular furniture
in SSA offices. Plans, coordinates and implements studies and surveys
to access the variety of ergonomic furniture previously purchased and
new furniture available to SSA offices. Maintains audit trails for both
normal and special expense incurred during and after furniture
installation. Responsible for all financial management and contracting
activities performed within the scope of the Interagency Agreement with
the Federal Prison Industries.
Amend functions to read:
F. The Office of Publications Management (S1SJ).
1. The Office of Publications Management (OPM) directs a
comprehensive SSA-wide forms control, publication and distribution
management program, including forms and publications design,
photocomposition and electronic information dissemination (electronic
publishing, on-line publishing/services, electronic reference materials
and CD-ROM and multimedia production and delivery). It also provides
SSA-wide special media services for visually impaired employees. It is
responsible for administering the regulatory and procedural
requirements governing SSA's collection of information from the public,
stemming from the Paperwork Reduction Act and providing liaison service
with the Office of Management and Budget. The Office also coordinates
the Agency Administrative Instructions Manual System (AIMS) for
printing, clearance and issuance of policy, standards and procedural
instructions.
2. The Office coordinates and directs a comprehensive printing
management program and administers the procurement of all SSA printing
needs.
[[Page 50650]]
It prepares the Agency's Comprehensive Printing Program Plan report for
the Joint Committee on Printing (JCP) and provides liaison with the JCP
and the Government Printing Office on policy and procedural issues. OPM
plans, directs and administers the SSA mail policy program, including
developing methodologies (e.g., presorting, barcoding, direct
accountability, etc). It provides liaison with the United States Postal
Service in all national level mail management and operational policy
negotiations and activities. It also administers agencywide mail
management contracts.
3. The Office plans, directs and coordinates the SSA mail handling
program, including the receipt, processing, and dispatch of all
incoming and outgoing United States Postal Service mail for SSA
headquarters. It provides inter-office mail service for SSA
headquarters and priority delivery service in Washington, D.C. It
administers oversight of necessary contracts such as the internal mail
messenger service. It consolidates and processes outgoing mail from
headquarters to District Offices, Branch Offices, Program Service
Centers and Regional Offices, etc. It also processes computer-generated
priority notices to SSA beneficiaries nationwide, using high-speed
equipment to fold, insert and label mailings.
4. The Office coordinates and directs a comprehensive printing
management program and administers the procurement of all SSA printing
needs. It prepares the Agency's Comprehensive Printing (JCP) and
provides liaison with JCP and Government Printing office on policy and
procedural issues. Plans, directs and administers the SSA mail policy
program, including developing policy and procedures for more efficient
Agency mail processing methodologies. It provides liaison with the
United States Postal Service in all national level mail management and
operational policy negotiations and activities. It also administers
agencywide mail management contracts.
5. The Office of Publications Management develops, recommends and
implements SSA policies and standards for library and information
services of the SSA Headquarters Library and for SSA employees
nationwide. It provides a collection of information on subjects related
to SSA programs and their operation.
6. The Office provides SSA duplicating services for short
turnaround work and for the development of metal photo requests for
Commissioner's citations, award plaques, signs, etc.
Dated: August 21, 1997.
Paul D. Barnes,
Deputy Commissioner for Human Resources.
[FR Doc. 97-25611 Filed 9-25-97; 8:45 am]
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