[Federal Register Volume 62, Number 179 (Tuesday, September 16, 1997)]
[Notices]
[Pages 48633-48634]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-24533]
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DEPARTMENT OF DEFENSE
Department of the Navy
Privacy Act of 1974; System of Records
AGENCY: Marine Corps, Department of the Navy, DOD..
ACTION: Amend a record system.
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SUMMARY: The U.S. Marine Corps proposes to amend a system of records in
its inventory of record systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended.
DATES: The amendment will be effective September 16, 1997.
ADDRESSES: Send comments to the Head, FOIA and Privacy Act Section,
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
1775.
FOR FURTHER INFORMATION CONTACT: Ms. B. L. Thompson at (703) 614-4008
or DSN 224-4008.
SUPPLEMENTARY INFORMATION: The U.S. Marine Corps record system notices
for records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address above.
The proposed amendments are not within the purview of subsection
(r) of the Privacy Act (5 U.S.C. 552a), as amended, which would require
the submission of a new or altered system report for each system. The
specific changes to the record systems being amended are set forth
below followed by the notices, as amended, published in their entirety.
Dated: September 11, 1997.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
MMN00010
System name:
Personnel Services Working Files (February 22, 1993, 58 FR 10664).
Changes:
* * * * *
Purpose:
Delete the last four words in the entry and replace with a period
and add the following sentence `Key Volunteer Network (KVN) personnel
or Chaplains will use this information to contact the next of kin on
family matters, to include decedent affairs.'
* * * * *
Record source categories:
In line one, delete the words `Marine Corps Manpower Management
System; Joint Uniform Military Pay System' and replace with `Marine
Corps Total Force System'.
* * * * *
MMN00010
System name:
Personnel Services Working Files.
System location:
All Marine Corps activities. U.S. Marine Corps official mailing
addresses are incorporated into the Department of the Navy's address
directory, published as an appendix to the Navy's compilation of
systems of records notices.
Categories of individuals covered by the system:
Members and former members of the Marine Corps and Marine Corps
Reserve; permanently and temporarily retired members of the Marine
Corps and Marine Corps Reserve; members of the Fleet Marine Corps
Reserve; Federal civil service employees of the Marines Corps; and
dependents, survivors or appointed agents of the foregoing. Some
information about dependents and other members of families or former
families of Marine Corps personnel may be included in files pertaining
to the Marine. Inquiries from the general public, whether addressed
directly to HQMC or received via a third party, may be retained
together with information obtained in the course of completing required
action or in preparing a response.
Categories of records in the system:
Files contain information pertaining to identification; prior
service; location and addresses; decedent affairs; military honors at
funerals; recovery of remains; casualty notification; condolence
letters to next of kin; transportation, passports and visas for next of
kin of casualties medically warranted overseas; missing persons;
prisoners of war; reserve disability benefits; casualty statistics;
certification of eligibility for award of Purple Heart Medal; death
benefits and annuity payments; Official reports of casualty;
certification of life insurance coverage; investigative reports; travel
of dependents; reports and death certificates substantiating casualty
status; intelligence reports concerning missing and captured members;
prior and present marital status; dissolution of prior marriages;
birth, marriage and death certificates; adopting of children; financial
responsibility; child support; claims of non-support; personal health
and welfare reports; alien marriages; conduct and personal history as
it pertains to marriage and its responsibilities; medical information;
garnishment of pay; powers of attorney; personal financial records;
police and fire reports; records of emergency data; medical care; use
of exchanges, commissaries and theaters; recovery of invalid dependent
identification and privilege cards; correction of naval records;
defense related employment; veterans rights, benefits and privileges;
awards, recommendations and/or issuances; Survivor Benefit Plan;
preseparation counseling; civil readjustment; Retired Serviceman's
Family Protection Plan; residence; basic allowance for quarters; leave
and liberty; financial assistance; extensions of emergency leave; in
service FHA mortgage insurance loans; reimbursement for damage to or
loss of personal property; transportation of household goods; claims
against the government; lost, damaged or abandoned property; medical
bills; determinations of dependency status; claims against commercial
carriers, insurers, and contractors; dependent identification and
privilege cards; official correspondence (including correspondence from
Marines, their families, attorneys, doctors, lawyers, clergymen,
administrators/executors/guardians of estates, American Red Cross and
other welfare agencies and the general public, whether addressed
directly to the Marine Corps or via third parties); internal routing
and processing or personal affairs matters; and records
[[Page 48634]]
of interviews and telephonic conversations.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1071-1087, 1441-
1442, 1444-1455, 1475-1488, 2771; 37 U.S.C. 401, 551, et.seq.; 38
U.S.C. 4301-4307; and E.O. 11016.
Purpose(s):
To provide a record for use in the administration of programs
concerning the personal welfare of Marines and their dependents and/or
survivors. Key Volunteer Network (KVN) personnel or Chaplains will use
this information to contact the next of kin on family matters, to
include decedent affairs.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Records are used by intelligence and other government agencies
assisting in the investigation of circumstances of casualty and in
accounting for personnel who are deceased (body not recovered),
missing, captured, or detained.
The `Blanket Routine Uses' set forth at the beginning of the Marine
Corp's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders, vertical strip files, microfiche and
card files stored in filing cabinets, shelves, tables and desks.
Retrievability:
Files are accessed and retrieved by subject matter and by
individual. Identification of individual is by name or Social Security
Number.
Safeguards:
Building is located in controlled access area with security guards
on 24 hour duty. Access to information contained in the files is
limited to Officials and employees of Headquarters, U.S. Marine Corps
acting in their official capacity upon demonstration of a need-to-know
basis. Records held by field activities are maintained in areas
accessible only to authorized personnel that are properly screened,
cleared and trained. Locked and/or guarded offices.
Retention and disposal:
Files are retained for differing lengths of time, depending upon
the purpose of the information contained therein. Death benefit data
are retained for five years and then destroyed; records of emergency
data are retained until the Marine's death or separation from active
duty or active reserves; Department of Defense Reports of Casualty are
retained for such period as deemed necessary, and then transferred to
the Historical Division, Headquarters, U.S. Marine Corps; casualty
statistics and rosters, and statistical reports are retained for such
period as deemed necessary and then transferred to Historical Division,
Headquarters, U. S. Marine Corps or destroyed as deemed appropriate;
missing and captured personnel data and unusual miscellaneous casualty
topic data are retained for such period as deemed necessary and then
destroyed; files concerning dependency determination are retained for
one year and then destroyed; files concerning veterans rights, benefits
and privileges are retained indefinitely or until the member and all
eligible survivors are deceased; files concerning correction of naval
records are destroyed upon completion of action; files regarding
adjudication of claims against the government are retained for six
months and then destroyed; files containing information which could be
considered to be derogatory nature are disposed of as directed by
competent authority; all other files are retained for three years and
then destroyed.
System manager(s) and address:
Commandant of the Marine Corps, Headquarters, U.S. Marine Corps
(M&RA), Washington, DC 20380-1775.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commandant of the Marine Corps (Code M&RA), Headquarters, U.S.
Marine Corps, Washington, DC 20380-1775. Telephone (703) 614-2558.
Correspondence should contain the full name, Social Security Number
and signature of the requester. The individual may visit the above
location for review of files. Proof of identification may consist of
the active, reserve, retired or dependent identification card, the
Armed Forces Report of Transfer or Discharge (DD Form 214), discharge
certificate, driver's license, social security card, or by providing
such other data sufficient to ensure the individual is the subject of
the inquiry.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commandant of the Marine Corps (Code M&RA), Headquarters, U.S. Marine
Corps, Washington, DC 20380-1775. Telephone (703) 614-2558.
Contesting record procedures:
The USMC rules for contesting contents and appealing initial agency
determinations are published in Secretary of the Navy Instruction
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained
from the system manager.
Record source categories:
Marine Corps Manpower Management System; Joint Uniform Military Pay
System; Marine Corps Military Personnel Records System; Marine Corps
Deserter Inquiry File; Staff agencies and subdivisions of Headquarters,
U.S. Marine Corps; Marine Corps commands and organizations; Other
agencies of federal, state, and local governments; Educational
institutions; Medical reports and psychiatric evaluations; Financial
institutions and other commercial enterprises; Civil courts and law
enforcement agencies; Correspondence and telephone calls from private
citizens initiated directly to the Marine Corps or via the U.S.
Congress and other agencies; Investigative reports; American Red Cross
and similar welfare agencies; Department of Veterans Affairs.
Exemptions claimed for the system:
None.
[FR Doc. 97-24533 Filed 9-15-97; 8:45 am]
BILLING CODE 5000-04-F