[Federal Register Volume 62, Number 152 (Thursday, August 7, 1997)]
[Notices]
[Pages 42523-42535]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-20796]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DOD.
ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending systems of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed actions will be effective without further notice 
on September 8, 1997, unless comments are received which result in a 
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Program Division, 
U.S. Army Total Army Personnel Command, ATTN: TAPC-PDR-P, Stop C55, Ft. 
Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: July 31, 1997.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0025-6USASC

System Name:
    Military Affiliate Radio System (March 4, 1997, 62 FR 9757).

Changes:
* * * * *

RETENTION AND DISPOSAL:
    Delete entry and replace with `Destroy on each renewal or two years 
after termination of membership.'
* * * * *
A0025-6USASC

System Name:
    Military Affiliate Radio System.

System location:
    U.S. Army Signal Command, Fort Huachuca, AZ 85613-5000.

Categories of individuals covered by the system:
    Individuals having a valid amateur radio station license issued by 
the Federal Communications Commission who apply for membership in the 
Army Military Affiliate Radio System (MARS).

Categories of records in the system:
    Applicant's name, home address and telephone number, licensing data 
and call-sign provided by Federal Communications Commission, Army MARS 
call-sign, relevant inquiries/records and reports.

Authority for maintenance of the system:
    10 U.S.C. 3013; DoD Directive 4650.2; and Field Manual 11-490-7.

Purpose(s):
    To provide a potential reserve of trained radio communications 
personnel for military duty when needed and/or to provide auxiliary 
communications for military, civil, and/or disaster officials during 
periods of emergency.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to Department of Army and Department 
of Defense communication agencies and their authorized contractors in 
connection with individual's participation in the Army Military 
Affiliate Radio System Program and to federal supply agencies in 
connection with individual's participation in the Army MARS Equipment 
Program.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Cards; paper in file folders, computer tapes, discs, listings.

Retrievability:
    By member's name, and amateur and/or MARS call signs.

Safeguards:
    Information is maintained in buildings having security guards and 
is accessible only to individuals who have need therefor to perform 
their duties. Automated records are further protected by a password 
assigned to designated persons.

Retention and disposal:
    Destroy on each renewal or two years after termination of 
membership.

System manager(s) and address:
    Commander, U.S. Army Signal Command, ATTN: AFSC-OPT-BC, Fort 
Huachuca, AZ 95613-5000.

Notification procedure:
    Individual seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Signal Command, ATTN: AFSC-OPT-BC, Fort 
Huachuca, AZ 95613-5000.
    Individual should provide the name under which licensed is the Army 
MARS program, amateur and or MARS call sign, present address, call 
sign, and signature.

Record access procedures:
    Individuals seeking to access records about themselves contained in 
this record system should address written inquiries to the Commander, 
U.S. Army Signal Command, ATTN: AFSC-OPT-BC, Fort Huachuca, AZ 95613-
5000.
    Individual should provide the name under which licensed is the Army 
MARS program, amateur and or MARS call sign, present address, call 
sign, and signature.

Contesting records procedures:
    The Army's rules for accessing records, and for contesting contents 
and

[[Page 42524]]

appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and the Federal Communications Commission.

Exemptions claimed for the system:
    None.
A0040 DASG

System name:
    Medical Facility Administration Records (February 22, 1993, 58 FR 
10056).

Changes:
* * * * *

System Manager(s)and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040 DASG

System name:
    Medical Facility Administration Records.

System location:
    Medical centers, hospitals, and health clinics. Official mailing 
addresses are published as an appendix to the Army's compilation of 
systems of records notices.

Categories of individuals covered by the system:
    Individuals who are authorized to use services of an Army medical 
facility.

Categories of records in the system:
    Information in this system generally relates to administration at a 
medical facility, as opposed to an individual's health/care. Typically, 
records comprise scheduling of appointments, medical history data used 
to locate medical records, individual's name, Social Security Number, 
birth, death, accountability of patients (e.g., bad charts; transfer, 
leave requests, etc.); receipts for patients' personal property, 
prescriptions for medications, eyeglasses, hearing aids, prosthetic 
devices, diet/special nourishment plans, blood donor records, charges, 
receipts and accounting, documents of payments for medical/dental 
services; register number assigned; Social Security Number, and similar 
records/reports.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O. 
9397 (SSN).

Purpose(s):
    To locate medical records and personnel, schedule appointments; 
provide research and statistical data.
    To enhance efficient management practices and effective patient 
administration.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Birth records are disclosed to states' Bureau of Vital Statistics 
and overseas birth records are disclosed to the Department of State to 
provide the official certificates of birth. Birth records may also be 
used for statistical purposes.
    Death records are disclosed to federal, state and private sector 
authorities to provide the official certificates of death. Death 
records may also be used for statistical purposes.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Cards; paper records in file holders or other computerized or 
machine readable media.

Retrievability:
    By individual's surname or Social Security Number.

Safeguards:
    Records are maintained within secured buildings in areas accessible 
only to persons having official need therefor who are properly trained 
and screened. Automated segments are protected by controlled system 
passwords governing access to data.

Retention and disposal:
    Nominal index files, including register numbers assigned, are 
destroyed after 20 years. Records of transient value (e.g., issuance of 
spectacles/prosthetics, diet/food plan, etc.) are destroyed within 3 
months of patient's release. Other records have varying periods of 
retention: Record of birth/death 2 years; patient accountability 
(admission/discharge) 5 years; blood donor 5 years or when no longer 
needed for medical/legal reasons whichever is longer; record of 
patient's personal property 3 years.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Patient Administrator at the medical facility where service/care 
was provided. Official mailing addresses are published as an appendix 
to the Army's compilation of systems of records notices.
    For verification purposes, individual should provide the full name, 
Social Security Number, details which will assist in locating record, 
and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Patient Administrator at the medical facility where service/care was 
provided. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
    For verification purposes, individual should provide the full name, 
Social Security Number, details which will assist in locating record, 
and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; medical facility records and reports.

Exemptions claimed for the system:
    None.
A0040-1 DASG

System name:
    Professional Consultant Control Files (February 22, 1993, 58 FR 
10056).

Changes:
* * * * *

System Manager(s)and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the

[[Page 42525]]

Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-1 DASG

System name:
    Professional Consultant Control Files.

System location:
    Office of the Surgeon General, Headquarters, Department of the 
Army; U.S. Army Health Services Command; U.S. Army Medical Command, 
Europe; U.S. Army Medical Command, Korea. Official mailing addresses 
are published as an appendix to the Army's compilation of system of 
records notices.

Categories of individuals covered by the system:
    Any individual who has been used or appointed as a professional 
consultant in the professional medical services.

Categories of records in the system:
    Documents containing name, curriculum vitae of professional 
qualifications and experience, appointment, utilization, duties, 
responsibilities, and compensation of appointed consultants.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and 10 U.S.C., Chapter 55.

Purpose(s):
    To appoint and monitor utilization of designated consultants.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information on individuals may be provided to civilian and military 
medical facilities, Federation of State Medical boards of the United 
States, State Licensure Authorities and other appropriate professional 
regulating bodies for use in considering and selecting individuals for 
panels or boards or for speaking engagements.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By last name of consultant.

Safeguards:
    Records are maintained in secured areas accessible only to 
authorized individuals having official need therefor in the performance 
of assigned duties.

Retention and disposal:
    Records are destroyed 1 year after termination of consultant's 
appointment.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.
    For verification purposes, the individual should provide the full 
name, current address and telephone number, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief 
Information Officer, Office of the Surgeon General, U.S. Army Medical 
Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
78234-6013.
    For verification purposes, the individual should provide the full 
name, current address and telephone number, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, Army records and reports.

Exemptions claimed for the system:
    None.
A0040-3a DASG

System name:
    Medical Review Files (February 22, 1993, 58 FR 10058).

Changes:
* * * * *

System Location:
    Delete entry and replace with `The Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.'
* * * * *

System Manager(s) and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-3a DASG

System name:
    Medical Review Files.

System location:
    The Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 
Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.

Categories of individuals covered by the system:
    Applicants and registrants who are being considered for Army 
service and whose medical fitness is questionable; Army members being 
considered for continuance in service, promotion, special assignment, 
or separation whose medical fitness is questioned either by the medical 
evaluating authority or by the individual.

Categories of records in the system:
    Files contain documents relating to medical fitness of individuals 
for appointment, enlistment, retention in service, promotion, special 
assignment, or separation. Included are reports of medical examination 
and evaluation, psychological evaluation reports, and similar or 
related documents.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and 10 U.S.C., Chapter 55.

Purpose(s):
    To evaluate medical fitness of marginally qualified personnel for 
Army program with strict regard to established medical standards.

[[Page 42526]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By individual's name.

Safeguards:
    Records are maintained in secured areas accessible only to 
designated personnel having official need therefor in the performance 
of assigned duties.

Retention and disposal:
    Destroyed after 3 years.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.
    For verification purposes, the individual should provide the full 
name, place and date of medical examination, additional details that 
will facilitate locating the record, and signature.

Record access procedures
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief 
Information Officer, Office of the Surgeon General, U.S. Army Medical 
Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
78234-6013.
    For verification purposes, the individual should provide the full 
name, place and date of medical examination, additional details that 
will facilitate locating the record, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From clinical records, health records, medical boards, civilian 
physicians, consultation reports, other Army records and reports.

Exemptions claimed for the system.
    None.
A0040-3b DASG

System name:
    Medical Evaluation Files (February 22, 1993, 58 FR 10058).

Changes:
* * * * *

System Manager(s)and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-3b DASG

System name:
    Medical Evaluation Files.

System location:
    Primary location: Army Medical Department medical facilities 
convening a medical board.
    A segment exists at the U.S. Army Physical Evaluation Board and the 
U.S. Army Physical Disability Agency.

Categories of individuals covered by the system:
    Army members whose medical fitness for continued service has been 
questioned either by the member or his/her commander.

Categories of records in the system:
    Personal information concerning the member; certain codes of 
specific types of injuries for research study purposes; Department of 
Veterans Affairs Schedule for Rating Disability Diagnostic Codes; 
documents reflecting determination by an Army board of medical fitness 
for continued Army active service; board proceedings and related 
documents.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapters 55 and 
61; and E.O. 9397 (SSN).

Purpose(s):
    Records are used by Medical Boards to determine medical fitness for 
continued Army active service. They are used by the Physical Evaluation 
Board to review board findings when required and to determine if the 
individual should be discharged, temporarily or permanently retired for 
disability, or retained for active service. The U.S. Physical 
Disability Agency reviews determinations and dispositions, and responds 
to inquiries.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; magnetic diskettes.

Retrievability:
    By individual's name.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel who are properly screened and trained. Operation of data 
processing equipment and magnetic tapes are limited strictly to 
authorized personnel. Computer has key lock and key is controlled. 
Magnetic diskettes are stored and controlled to ensure they do not 
result in unauthorized disclosure of personal information.

Retention and disposal:
    Records of Medical Boards are retained for 5 years and then 
destroyed. Records of the U.S. Army Physical Evaluation Boards are 
retained for 2 years or until discontinued, whichever occurs first. 
Records at the U.S. Army Physical Disability Agency are retained for 5 
years and then destroyed. Destruction of all records is by shredding.

[[Page 42527]]

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.
    For verification purposes, the individual should provide the full 
name, Social Security Number, details which will assist in locating 
pertinent records, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief 
Information Officer, Office of the Surgeon General, U.S. Army Medical 
Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
78234-6013.
    For verification purposes, the individual should provide the full 
name, Social Security Number, details which will assist in locating 
pertinent records, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; medical records and reports.

Exemptions claimed for the system:
    None.
A0040-3c DASG

System name:
    Medical Regulating Files (February 22, 1993, 58 FR 10059).

Changes:
* * * * *

System Manager(s)and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-3c DASG

System name:
    Medical Regulating Files.

System location:
    Primary location: The Surgeon General, U.S. Army Medical Command, 
ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
    Segments exist at Army medical treatment facilities, evacuation 
units and medical regulating offices.

Categories of individuals covered by the system:
    Any patient requiring transfer to another medical treatment 
facility who is reported to the Armed Services Medical Regulating 
Office by U.S. Government medical treatment facilities for designation 
of the receiving medical facility.

Categories of records in the system:
    File contains information reported by the transferring medical 
treatment facility and includes, but is not limited to, patient 
identity, service affiliation and grade or status, sex, medical 
diagnosis, medical condition, special procedures or requirements 
needed, medical specialties required, administrative considerations, 
personal considerations, the patient's home town and/or duty station 
and other information having an impact on the transfer.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations.

Purpose(s):
    To properly determine the appropriate medical treatment facility to 
which the reported patient will be transferred; to notify the reporting 
U.S. Government medical treatment facility of the transfer destination; 
to notify the receiving medical treatment facility of the transfer; to 
notify evacuation units, medical regulating offices and other 
government offices for official reasons; to evaluate the effectiveness 
of reported information; to establish further the specific needs of the 
reported patient; for statistical purposes; and when required by law 
and official purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.
    NOTE: Record of the identity, diagnosis, prognosis, or treatment of 
any client/patient, irrespective of whether or when he ceases to be a 
client/patient, maintained in connection with the performance of any 
alcohol or drug abuse prevention and treatment function conducted, 
regulated, or directly or indirectly assisted by any department or 
agency of the United States, shall, except as provided therein, be 
confidential and be disclosed only for the purposes and under the 
circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute 
takes precedence over the Privacy Act of 1974, in regard to 
accessibility of such records except to the individual to whom the 
record pertains. The Army's `Blanket Routine Uses' do not apply to 
these types records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; index cards.

Retrievability:
    By individual's name.

Safeguards:
    Records are maintained in secured areas accessible only to 
authorized personnel who are properly screened and trained.

Retention and disposal:
    Destroyed 1 year following the end of the calendar year in which 
the patient was reported to the Armed Services Medical Regulating 
Office.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013 or to the Patient Administrator at the medical 
treatment facility where service was provided.
    Individual should provide full name, rank or status and parent 
service, approximate date of transfer, medical

[[Page 42528]]

treatment facility from which transferred, and current address and 
telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief 
Information Officer, Office of the Surgeon General, U.S. Army Medical 
Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
78234-6013 or to the Patient Administrator at the medical treatment 
facility where service was provided.
    Individual should provide full name, rank or status and parent 
service, approximate date of transfer, medical treatment facility from 
which transferred, and current address and telephone number.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From transferring and receiving treatment facilities, medical 
regulating offices, evacuation offices, and other U.S. Government 
offices, agencies and commands relevant to the patient transfer.

Exemptions claimed for the system:
    None.
A0040-5 DASG

System name:
    Occupational Health Records (February 22, 1993, 58 FR 10060).

Changes:
* * * * *

System Location:
    Delete address and replace with `The Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.'
* * * * *

System Manager(s)and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-5 DASG

System name:
    Occupational Health Records.

System location:
    Army medical treatment facilities. Addresses may be obtained from 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.

Categories of individuals covered by the system:
    Department of the Army employees; active duty military personnel 
and their dependents who are treated on an out-patient basis by medical 
treatment facilities for whom specific occupational health examinations 
have been requested.

Categories of records in the system:
    Name, Social Security Number, date and place of birth, marital 
status, dates of medical surveillance tests and their results; 
documents reflecting the training, experience and certification to work 
within hazardous environments; external exposures to chemicals, 
radiation, physical stress, non-human primates, including personnel 
monitoring results, work area monitoring readings, and similar and 
related documents; personnel protective equipment and medical programs 
required to limit exposure to environmental safety and health hazards.

Authority for maintenance of the system:
    5 U.S.C. 7902; 29 U.S.C. 668; 29 CFR Chapter XVII, Occupational 
Safety and Health Standards; E.O.s 12223 and 12608; and E.O. 9397 
(SSN).

Purpose(s):
    To determine persons listed in the `Individual-Category' above, 
pursuant to appropriate preventive medicine programs; to ensure that 
employees are qualified to perform duties under environmental stress 
and that such stress is limited to lowest level practical.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to appropriate Government agencies 
whose responsibility falls within the above occupational health 
statutes.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records; magnetic tapes, discs, and printouts.

Retrievability:
    By individual's name and/or Social Security Number.

Safeguards:
    Access to all records is restricted to designated individuals whose 
official duties dictate need therefor. Information in automated media 
are further protected by storage in locked rooms. All individuals 
afforded access are given periodic orientations concerning sensitivity 
of personal information and requirement to prevent unauthorized 
disclosure.

Retention and disposal:
    Personnel exposure files/monitoring data are retained 5 years after 
evaluation and recorded on permanent medical records. Records relating 
to individual's health are incorporated in the individual's medical 
record.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013, or to the Patient Administrator at the 
appropriate medical treatment facility.
    Individual must provide full name, Social Security Number, current 
address and telephone number, sufficient details to permit locating 
records, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief 
Information Officer, Office of the Surgeon General, U.S. Army Medical 
Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
78234-6013, or to the Patient Administrator at the appropriate medical 
treatment facility.
    Individual must provide full name, Social Security Number, current 
address and telephone number, sufficient details

[[Page 42529]]

to permit locating records, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial determination are contained in Army Regulation 
340-21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From Army Medical records and reports.

Exemptions claimed for the system:
    None.
A0040-14 DASG

System name:
    Radiation Exposure Records (February 22, 1993, 58 FR 10060).

Changes:
* * * * *

System Manager(s) and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-14 DASG

System name:
    Radiation Exposure Records.

System location:
    Army installations, activities, laboratories, etc., which use or 
store radiation producing devices or radioactive materials or 
equipment. An automated segment exists at Lexington Blue Grass Depot, 
KY 40511-5000.

Categories of individuals covered by the system:
    Persons employed by the Army, including employees of contractors, 
who are occupationally exposed to radiation or radioactive materials.

Categories of records in the system:
    Documents reflecting individual's training, experience, and 
certification to work within hazardous environments such as require the 
handling of or exposure to radioactive materials or equipment, exposure 
to radiation. Records may include DD Form 1852 (Dosimeter Application 
and Record of Occupational Radiation Exposure), DD Form 1141 (Dosimetry 
Record), DA Form 3484 (Photodosimetry Report), SF 11-206, exposed 
dosimetry film; investigative reports of harmful chemical, biological, 
and radiological exposures; relevant management reports.
    Automated records contain data elements such as individual's name, 
Social Security Number, date of birth, film badge number, coded cross-
reference to place of assignment at time of exposure, dates of exposure 
and radiation dose, cumulative exposure, type of measuring device, and 
coded cross-reference to qualifying data regarding exposure readings.

Authority for maintenance of the system:
    29 U.S.C. 668; U.S. Nuclear Regulatory Commission Regulation (10 
CFR part 19); Department of Labor Regulation (29 CFR part 1910); and 
E.O. 9397 (SSN).

Purpose(s):
    To ensure individual qualifications to handle radioactive materials 
and/or to work under management identified stressful conditions; to 
monitor, evaluate, and control the risks of individual exposure to 
ionizing radiation or radioactive materials by comparison of short and 
long term exposures; to conduct investigations of occupational health 
hazards and relevant management studies; to determine safety standards.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from this system of records may be disclosed to Federal 
agencies, academic institutions, and non-governmental agencies such as 
the National Council on Radiation Protection and Measurement, and the 
National Research Council which are authorized to conduct research, 
evaluation, and monitorship.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Papers in file folders, film packets, magnetic/tapes/discs.

Retrievability:
    By individual's name and/or Social Security Number.

Safeguards:
    Access to all records is restricted to designated individuals 
having official need therefor in the performance of assigned duties. In 
addition, access to automated records is controlled by Card Key System, 
which requires positive identification and authorization.

Retention and disposal:
    Personnel dosimetry and bioassay records are permanent. 
Investigative reports of harmful chemical, biological, and radiological 
exposures are retained for 30 years. Processed film showing individual 
exposure is retained 5 years after evaluation and recorded on permanent 
records. Medical test results are transferred to military members 
medical records or, in the case of civilians, to their civilian 
personnel records on reassignments, transfer, or separation.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.
    Individual must furnish full name, Social Security Number, dates 
and locations at which exposed to radiation or radioactive materials, 
etc., and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief 
Information Officer, Office of the Surgeon General, U.S. Army Medical 
Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 
78234-6013.
    Individual must furnish full name, Social Security Number, dates 
and locations at which exposed to radiation or radioactive materials, 
etc., and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

[[Page 42530]]

Record source categories:
    From the individual, dosimetry film, Army and/or DoD records and 
reports.

Exemptions claimed for the system:
    None.
A0040-31a DASG

System name:
    Pathology Consultation Record Files (February 22, 1993, 58 FR 
10061).

Changes:
* * * * *

System Manager(s)and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-31a DASG

System name:
    Pathology Consultation Record Files.

System location:
    Armed Forces Institute of Pathology, Walter Reed Army Medical 
Center, Washington, DC 20307-5001.

Categories of individuals covered by the system:
    Individuals treated in military or civilian medical facilities 
whose cases were reviewed on a consultative basis by members of the 
staff of the Armed Forces Institute of Pathology.

Categories of records in the system:
    Documents, tissue blocks, microscopic slides, X-rays and 
photographs reflecting outpatient or inpatient treatment or observation 
of all individuals on whose cases consultation has been requested.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and 
E.O. 9397 (SSN).

Purpose(s):
    To ensure complete medical data are available to pathologist 
providing consultative diagnosis to requesting physician in order to 
improve quality of care provided to individuals; to provide a data base 
for education of medical personnel; to provide a data base for medical 
research and statistical purposes and when required by law or for 
official purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Individual records may be released to referring physician, to 
physicians treating the individual, to qualified medical researchers 
and students, and to other Federal agencies and law enforcement 
personnel when requested for official purposes involving criminal 
prosecution, civil court action or regulatory orders.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, X-rays, photographs in paper file folders, 
microfiche, magnetic tape, printout; tissue blocks in appropriate 
storage containers; and microscopic slides in cardboard file folders.

Retrievability:
    By last name or terminal digit number (Social Security Number) or 
accession number assigned when case is received for consultation.

Safeguards:
    Access to the Armed Forces Institute of Pathology is controlled. 
Records are maintained in areas accessible only to authorized personnel 
who are properly screened and trained.

Retention and disposal:
    Retained as long as case material has value for medical research or 
education. Individual cases are reviewed periodically and materials no 
longer of value to the Institute are destroyed.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Chief, Patient Records and Tissue Repository Division, Armed 
Forces Institute of Pathology, Walter Reed Army Medical Center, 
Washington, DC 20307-5001.
    Requesting individual must submit full name, name, Social Security 
Number or service number of military sponsor and branch of military 
service, if applicable, or accession number assigned by the Armed 
Forces Institute of Pathology, if known. For requests made in person, 
identification such as military ID card or valid driver's license is 
required.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the Chief, 
Patient Records and Tissue Repository Division, Armed Forces Institute 
of Pathology, Walter Reed Army medical Center, Washington, DC 20307-
5001.
    Requesting individual must submit full name, name, Social Security 
Number or service number of military sponsor and branch of military 
service, if applicable, or accession number assigned by the Armed 
Forces Institute of Pathology, if known. For requests made in person, 
identification such as military ID card or valid driver's license is 
required.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Interview, diagnostic test, other available administrative or 
medical records obtained from civilian or military sources.

Exemptions claimed for the system:
    None.
A0040-31b DASG

System name:
    Research and Experimental Case Files (February 22, 1993, 58 FR 
10062).

Changes:
* * * * *

System Location:
    After `1 copy will be located at' replace address with `The Surgeon 
General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 
13, Fort Sam Houston, TX 78234-6013.'
* * * * *

System Manager(s)and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *

[[Page 42531]]

A0040-31b DASG

System name:
    Research and Experimental Case Files.

System location:
    U.S. Army Medical Research Institute of Chemical Defense, Aberdeen 
Proving Ground, MD 21010-5425.
    Individual research/test/medical documents (paper records) are 
contained in individual's health record which, for reserve and retired 
military members, is at the U.S. Army Reserve Components Personnel and 
Administration Center, St. Louis, MO; for other separated military 
members, is at the National Personnel Records Center, 9700 Page 
Boulevard, St. Louis, MO 63132-5200; for military members on active 
duty, is at the servicing medical facility/center; for civilians (both 
Federal employees and prisoners) is in a special file at the National 
Personnel Records Center.
    As paper records are converted to microfiche, the original (silver 
halide) and 1 copy of the microfiche will be located at the Washington 
National Records Center; 1 copy will be located at Chief Information 
Officer, Office of the Surgeon General, U.S. Army Medical Command, 
ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013; 
1 copy will reside with the Army contractor-the National Academy of 
Sciences; and 1 copy retained at the U.S. Army Medical Research 
Institute of Chemical Defense.
    Historical 16mm film and audio visual tapes are at Norton Air Force 
Base, CA.

Categories of individuals covered by the system:
    Volunteers (military members, Federal civilian employees, state 
prisoners) who participated in Army tests of potential chemical agents 
and/or antidotes from the early 1950's until the program ended in 1975.

Categories of records in the system:
    Individual pre-test physical examination records and test records 
of performance and biomedical parameters measured during and after test 
exposure.

Authority for maintenance of the system:
    10 U.S.C. 3013; Pub.L. 103-160; and E.O. 9397 (SSN).

Purpose(s):
    To follow up on individuals who voluntarily participated in Army 
chemical/biological agent research projects for the purpose of 
assessing risks/hazards to them, and for retrospective medical/
scientific evaluation and future scientific and legal significance.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Department of Veterans Affairs 
in connection with benefits determinations.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in individual's medical file folders; see `system 
location' above for storage of microfiche, computer magnetic tapes and 
paper printouts, video tapes and 16mm film.

Retrievability:
    Paper records in individual's health record are retrieved by 
surname and/or service number/Social Security Number. Microfiche are 
retrieved by individual's surname. Film/video tape is accessed by case 
number and/or volunteer's number. Automated records are accessed by 
volunteer's number or case number.

Safeguards:
    Paper records and microfiche are kept in locked rooms/compartments 
with access limited to authorized personnel. Access to computerized 
data is by use of a valid site ID number assigned to the individual 
terminal and by a valid user ID and password code assigned to 
authorized user, changed periodically to avoid compromise. Data entry 
is on-line using a dial-up terminal. Computer files are controlled by 
keys known only to U.S. Army Medical Research Institute of chemical 
Defense personnel assigned to work on the data base. Data base output 
is available only to designated computer operators at the Institute. 
Computer facility has double barrier physical protection. The remote 
terminal is in a room which is locked when vacated and the building is 
secured when unoccupied. The contractor (National Academy of Sciences) 
employs equal safeguards which meet Army standards for Privacy Act 
data.

Retention and disposal:
    Records stored in the computer and on microfiche are retained 
indefinitely at the sites identified under `system location'. Paper 
medical records in an individual's health record are retained 
permanently.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Medical Research Institute of Chemical 
Defense, Aberdeen Proving Ground, MD 21010-5425.
    Individual should provide full name, Social Security Number, 
current address and telephone number of the requester.
    For personal visits, the individual should be able to provide 
acceptable identification such as valid driver's license, employer or 
other individually identifying number, building pass, etc.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Medical Research Institute of Chemical Defense, 
Aberdeen Proving Ground, MD 21010-5425.
    Individual should provide full name, Social Security Number, 
current address and telephone number of the requester.
    For personal visits, the individual should be able to provide 
acceptable identification such as valid driver's license, employer or 
other individually identifying number, building pass, etc.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual through test/questionnaire forms completed at 
test location; from medical authorities/sources by evaluation of data 
collected previous to, during, and following tests while individual was 
in this research program.

Exemptions claimed for the system:
    None.

[[Page 42532]]

A0040-66a DASG

System name:
    Medical Staff Credentials File (April 28, 1993, 58 FR 25813).

Changes:
* * * * *

System Manager(s) and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-66a DASG

System name:
    Medical Staff Credentials File.

System location:
    Medical treatment facilities at Army commands, installations and 
activities. Official mailing addresses are published as an appendix to 
the Army's compilation of record systems notices.

Categories of individuals covered by the system:
    Individuals performing clinical practice in medical treatment 
facilities.

Categories of records in the system:
    Documents reflecting delineation of clinical privileges and 
clinical performance and medical malpractice case files.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and 
E.O. 9397 (SSN).

Purpose(s):
    To determine and assess capability of practitioner's clinical 
practice.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    In specific instances, clinical privileged information from this 
system of records may be provided to civilian and military medical 
facilities, Federation of State Medical Boards of the United States, 
State Licensure Authorities and other appropriate professional 
regulating bodies for use in assuring high quality health care.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders.

Retrievability:
    By individual's surname.

Safeguards:
    Records are maintained in areas accessible only to the medical 
treatment facility commander and credentials committee members.

Retention and disposal:
    Records are retained in medical treatment facility of individual's 
last assignment. Records of military members are transferred to 
individual's Military Personnel Records Jacket upon separation or 
retirement. Records on civilian personnel are destroyed 5 years after 
employment terminates.
    Medical malpractice case files are destroyed after 10 years.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the commander of the medical treatment where practitioner provided 
clinical service. Official mailing addresses are published as an 
appendix to the Army's compilation of record systems notices.
    For verification purposes, the individual should provide the full 
name, Social Security Number, and signature.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the commander of 
the medical treatment where practitioner provided clinical service. 
Official mailing addresses are published as an appendix to the Army's 
compilation of record systems notices.
    For verification purposes, the individual should provide the full 
name, Social Security Number, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Interviewer, individual's application, medical audit results, other 
administrative or investigative records obtained from civilian or 
military sources.

Exemptions claimed for the system:
    None.
A0040-400 DASG

System name:
    Entrance Medical Examination Files (February 22, 1993, 58 FR 
10065).

Changes:
* * * * *

System Manager(s) and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-400 DASG

System name:
    Entrance Medical Examination Files.

System location:
    Army medical examining facilities; Military Enlistment Processing 
Stations (for enlistees); Department of Defense Medical Review Board, 
U.S. Academy, CO 80840-2200 (except for reservists). Official mailing 
addresses are published as an appendix to the Army's compilation of 
record systems notices.

Categories of individuals covered by the system:
    Individuals who enroll in the Reserve Officers Training Corps 
program, enlist or are appointed in the U.S. Army or U.S. Army 
Reserves, or are appointed as a cadet to the U.S. Military Academy.

Categories of records in the system:
    Entrance medical examination and resulting documentation such as SF 
88, Report of Medical Examination, and SF 93, Report of Medical 
History, together with relevant and supporting documents.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and 
E.O. 9397 (SSN).

Purpose(s):
    To determine medical acceptance of applicant for military service 
and

[[Page 42533]]

thereafter to properly assign and use individual. Management data are 
derived and used by Health Services Command to evaluate effectiveness 
of procurement medical standards.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; selected management data are stored 
on word processing or magnetic discs and tapes.

Retrievability:
    By individual's surname.

Safeguards:
    Records are maintained in buildings using security guards, 
accessible only to authorized personnel having official need for the 
information who are properly screened and trained.

Retention and disposal:
    Original SF 88 and 93 become permanent documents in individual's 
Health Record; 1 copy of these forms and supporting documentation is 
retained by the Army or Military Enlistment Processing Station 
examining Facility for 1 year; 1 copy is forwarded to the Department of 
Defense Medical Review Board where it is retained for 5 years. Records 
of individuals rejected for military service are retained for 
statistical analyses, but for no longer than 2 years, after which they 
are destroyed.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the commander of the medical examining facility where physical 
examination was given. Official mailing addresses are published as an 
appendix to the Army's compilation of systems of records notices.
    For verification purposes, the individual should provide the full 
name, Social Security Number, home address, approximate date of the 
examination, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
commander of the medical examining facility where physical examination 
was given. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
    For verification purposes, the individual should provide the full 
name, Social Security Number, home address, approximate date of the 
examination, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual; from the physician and other medical 
personnel.

Exemptions claimed for the system:
    None.
A0040-407 DASG

System name:
    Army Community Health Nursing Records - Family Records (February 
22, 1993, 58 FR 10065).

Changes:
* * * * *

System Manager(s) and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-407 DASG

System name:
    Army Community Health Nursing Records - Family Records.

System location:
    Army Medical Centers and hospitals. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    Individuals eligible for Army military medical care.

Categories of records in the system:
    Family Record Form (DA Form 3762) Case Referral Form (DA Form 
3763); Medical diagnosis, observations, socioeconomic plans and goals 
for nursing care, summarization of consultations, and similar relevant 
documents and reports.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and 
E.O. 9397 (SSN).

Purpose(s):
    To identify family members who receive Army community health 
nursing care.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders retained in the Army Community Health 
Nursing Office; copy of DA Forms 3762 and 3763 is filed in individual's 
outpatient medical record.

Retrievability:
    By surname of eligible military member or sponsor.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel having official need therefor. Facilities are locked during 
non-duty hours.

Retention and disposal:
    Records are destroyed 3 years after case is closed.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

[[Page 42534]]

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Patient Administrator of the Army medical treatment facility 
which provided the health nursing care. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.
    For verification purposes, the individual should furnish the full 
name, Social Security Number, name and Social Security Number of 
sponsor, if applicable, relationship to military member, current 
address and telephone number, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Patient Administrator of the Army medical treatment facility which 
provided the health nursing care. Official mailing addresses are 
published as an appendix to the Army's compilation of systems of 
records notices.
    For verification purposes, the individual should furnish the full 
name, Social Security Number, name and Social Security Number of 
sponsor, if applicable, relationship to military member, current 
address and telephone number, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, family members, other persons having 
information relevant to health of family members; educational 
institutions; civilian health, welfare, and recreational agencies; 
civilian law enforcement agencies.

Exemptions claimed for the system:
    None.
A0040-905 DASG

System name:
    Privately Owned Animal Record Files (April 28, 1993, 58 FR 25814).

Changes:
* * * * *

System Manager(s) and Address:
    Delete entry and replace with `Chief Information Officer, Office of 
the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth 
Road, Suite 13, Fort Sam Houston, TX 78234-6013.'
* * * * *
A0040-905 DASG

System name:
    Privately Owned Animal Record Files.

System location:
    Veterinary service at medical facilities on Army installations and 
activities. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Persons whose privately owned animals receive veterinary care.

Categories of records in the system:
    Name, Social Security Number, home address and telephone number of 
animal's owner; record of treatment of animal; and related information.

Authority for maintenance of the system:
    10 U.S.C. 3013; and E.O. 9397 (SSN).

Purpose(s):
    To record registration, vaccination, and/or treatment of animals; 
to compile statistical data; and to identify animals registered with 
the Veterinary Treatment Facility.
    Used by veterinarians and health care authorities to identify the 
animal, verify ownership, record history, and to insure veterinary 
care, treatment and immunizations provided to animals of authorized 
owners is recorded; to compile statistical data; conduct research; 
teach; assist in law enforcement, to include investigation and 
litigation; and evaluate the care provided.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The information may be used to aid in preventive health and 
communicable disease control programs, report medical conditions 
required by law to Federal, state, and local agencies.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and other computerized or machine 
readable media.

Retrievability:
    By name and Social Security Number of the animal's owner.

Safeguards:
    Records are maintained in buildings which are locked when 
unattended and are accessed only by authorized personnel having an 
official need-to-know.

Retention and disposal:
    Destroy upon death of the animal, transfer of owner, or 2 years 
after last entry in the record.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam 
Houston, TX 78234-6013.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
veterinary facility at the installation where the animal was treated or 
euthanized. Official mailing addresses are published in the Army's 
compilation of record systems notices.
    Animal owner should provide the full name, Social Security Number, 
home address and telephone number and the animal's rabies vaccination 
number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the veterinary 
facility at the installation where the animal was treated or 
euthanized. Official mailing addresses are published in the Army's 
compilation of record systems notices.
    Animal owner should provide the full name, Social Security Number, 
home address and telephone number and the animal's rabies vaccination 
number.
    Personal visits may be made to the veterinary facility where animal 
was treated. Owner must provide personal identification such as a valid 
military identification card or driver's license.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-

[[Page 42535]]

21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From the animal owner, veterinarian reports, and similar or related 
documents.

Exemptions claimed for the system:
    None.
[FR Doc. 97-20796 Filed 8-6-97; 8:45 am]
BILLING CODE 5000-04-F