[Federal Register Volume 62, Number 149 (Monday, August 4, 1997)]
[Notices]
[Pages 41978-41979]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-20483]
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MERIT SYSTEMS PROTECTION BOARD
Privacy Act of 1974: Proposed New System of Records
AGENCY: Merit Systems Protection Board.
ACTION: Privacy Act of 1974; Notice of New System of Records.
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SUMMARY: As required by The Privacy Act of 1974, 5 U.S.C. 552, the
Merit Systems Protection Board (Board) is publishing a notice proposing
establishment of a new system of records. This new records system is
the Workload and Assignment Tracking System. The system is intended to
provide a method for tracking workload and may be used to monitor
performance of employees of the MSPB.
DATES: Comments must be received on or before September 3, 1997. This
system of records becomes effective as proposed, without further
notice, on October 3, 1997, unless comments are received which would
result in a contrary determination. Comments may be mailed to the Merit
Systems Protection Board, Office of the Clerk of the Board, 1120
Vermont Avenue, N.W. Washington, D.C. 20419, or faxed to the same
address on 202-653-7130. Electronic mail comments may be sent via the
Internet to [email protected].
FOR FURTHER INFORMATION CONTACT: Michael H. Hoxie, Office of the Clerk
of the Board, 202-653-7200.
[[Page 41979]]
Dated: July 30, 1997.
Robert E. Taylor,
Clerk of the Board.
MSPB/Internal-5
System Name:
Workload and Assignment Tracking System.
System Location:
Information Resources Management Division, Merit Systems Protection
Board (MSPB), 1120 Vermont Avenue, N.W., Washington, D.C. 20419
Categories of Individuals Covered By The System:
a. Individuals who have written to MSPB on official business,
including individuals who have written to the White House and
Congressional offices and whose letters have been referred to MSPB for
response.
b. MSPB employees who have been assigned responsibility for
completing workload tasks of the kind recorded in the system.
Categories Of Records In The System:
a. Information about the individual writing to MSPB, including
personal information such as individual names, social security numbers,
home addresses, veterans status, race, sex, national origin and
disability status data.
b. Information concerning the nature of the assigned task, the
dates of assignment, required completion and actual completion. The
system may also contain notes on the performance of the task by the
assignee.
Authority For Maintenance Of The System:
5 U.S.C. 1204, and 1205.
Purpose:
These records are used for internal assignment and tracking of
workload and may also be used to monitor the performance of MSPB
employees on assignments.
Routine Uses of Records Maintained In The System, Including Categories
Of Users And The Purpose Of Such Uses:
Information from the record may be disclosed:
a. to the Government Accounting Office in response to an official
inquiry or investigation;
b. to the Department of Justice for use in litigation when:
(1) the Board, or any component thereof; or
(2) any employee of the Board in the employee's official capacity;
or
(3) any employee of the Board in the employee's individual capacity
where the Department of Justice has agreed to represent the employee;
or
(4) the United States, where the agency determines that litigation
is likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice is deemed by the agency to be
relevant and necessary to the litigation, provided, however, that in
each case, the agency determines that disclosure of the records to the
Department of Justice is a use of the information contained in the
records that is compatible with the purpose for which the records were
collected, or approval or consultation is required.
c. in any proceeding before a court or adjudicative body before
which the Board is authorized to appear, when:
(1) the Board, or any component thereof; or
(2) any employee of the Board in the employer's official capacity;
or
(3) any employee of the Board in the employee's individual capacity
where the agency has agreed to represent the employee; or
(4) the United States, where the agency determines that litigation
is likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the agency
determines that use of such records is relevant and necessary to the
litigation, provided, however, that in each case the agency determines
that the disclosure of the records to the Department of Justice is a
use of the information contained in the records that is compatible with
the purpose for which the records were collected, or approval or
consultation is required.
d. to the National Archives and Records Administration in records
management inspections conducted under authority of 44 U.S.C. 2904 and
2906; and
e. in response to a request for discovery or for appearance of a
witness, if the requested information is relevant to the subject matter
involved in a pending judicial or administrative proceeding.
Policies And Practices For Storing, Retrieving, Accessing, Retaining
And Disposing Of Records In The System:
Storage:
These records are maintained in electronic form on a Hewlett
Packard mini-computer connected to a local area network and a wide area
network serving all offices of the MSPB.
Retrievability:
These records are retrieved by the names of the individuals on whom
they are maintained, and by automatically assigned control numbers.
Safeguards:
Access to these records is limited to persons whose official duties
require such access. Automated records are protected from unauthorized
access through password identification procedures and other system-
based protecting methods.
Retention And Disposal:
Electronic records in this system may be maintained for a period of
one year, and are then transferred to magnetic tape and maintained
indefinitely, or until the Board no longer needs them.
System Manager:
The Information Resources Management Division, 1120 Vermont Avenue,
NW., Washington, D.C. 20419.
Notification Procedures:
Individuals wishing to inquire whether this system of records
contains information about them should contact the Clerk of the Board
and must fellow the MSPB Privacy Act regulations at 5 CFR 1205.11
regarding such inquiries.
Records Access Procedures:
Individuals requesting access to their records should contact the
Clerk of the Board, Such requests should be addressed to the Clerk of
the Board, Merit Systems Protection Board, 1120 Vermont Avenue, N.W.,
Washington, D.C. 20419. Requests for access to records must follow the
MSPB Privacy Act regulations at 5 CFR 1205.11.
Contesting Record Procedures:
Individuals requesting amendment of records should write the Clerk
of the Board. Requests must follow the MSPB Privacy Act regulations at
5 CFR 1205.21.
Records Source Categories:
The sources of these records are:
a. the individual to whom the record pertains;
d. other individuals or organizations from whom the MSPB has
received information.
[FR Doc. 97-20483 Filed 8-1-97; 8:45 am]
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