[Federal Register Volume 62, Number 149 (Monday, August 4, 1997)]
[Notices]
[Pages 41978-41979]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-20483]


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MERIT SYSTEMS PROTECTION BOARD


Privacy Act of 1974: Proposed New System of Records

AGENCY: Merit Systems Protection Board.

ACTION: Privacy Act of 1974; Notice of New System of Records.

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SUMMARY: As required by The Privacy Act of 1974, 5 U.S.C. 552, the 
Merit Systems Protection Board (Board) is publishing a notice proposing 
establishment of a new system of records. This new records system is 
the Workload and Assignment Tracking System. The system is intended to 
provide a method for tracking workload and may be used to monitor 
performance of employees of the MSPB.

DATES: Comments must be received on or before September 3, 1997. This 
system of records becomes effective as proposed, without further 
notice, on October 3, 1997, unless comments are received which would 
result in a contrary determination. Comments may be mailed to the Merit 
Systems Protection Board, Office of the Clerk of the Board, 1120 
Vermont Avenue, N.W. Washington, D.C. 20419, or faxed to the same 
address on 202-653-7130. Electronic mail comments may be sent via the 
Internet to [email protected].

FOR FURTHER INFORMATION CONTACT: Michael H. Hoxie, Office of the Clerk 
of the Board, 202-653-7200.


[[Page 41979]]


    Dated: July 30, 1997.
Robert E. Taylor,
Clerk of the Board.

MSPB/Internal-5

System Name:
    Workload and Assignment Tracking System.

System Location:
    Information Resources Management Division, Merit Systems Protection 
Board (MSPB), 1120 Vermont Avenue, N.W., Washington, D.C. 20419

Categories of Individuals Covered By The System:
    a. Individuals who have written to MSPB on official business, 
including individuals who have written to the White House and 
Congressional offices and whose letters have been referred to MSPB for 
response.
    b. MSPB employees who have been assigned responsibility for 
completing workload tasks of the kind recorded in the system.

Categories Of Records In The System:
    a. Information about the individual writing to MSPB, including 
personal information such as individual names, social security numbers, 
home addresses, veterans status, race, sex, national origin and 
disability status data.
    b. Information concerning the nature of the assigned task, the 
dates of assignment, required completion and actual completion. The 
system may also contain notes on the performance of the task by the 
assignee.

Authority For Maintenance Of The System:
    5 U.S.C. 1204, and 1205.

Purpose:
    These records are used for internal assignment and tracking of 
workload and may also be used to monitor the performance of MSPB 
employees on assignments.

Routine Uses of Records Maintained In The System, Including Categories 
Of Users And The Purpose Of Such Uses:
    Information from the record may be disclosed:
    a. to the Government Accounting Office in response to an official 
inquiry or investigation;
    b. to the Department of Justice for use in litigation when:
    (1) the Board, or any component thereof; or
    (2) any employee of the Board in the employee's official capacity; 
or
    (3) any employee of the Board in the employee's individual capacity 
where the Department of Justice has agreed to represent the employee; 
or
    (4) the United States, where the agency determines that litigation 
is likely to affect the agency or any of its components, is a party to 
litigation or has an interest in such litigation, and the use of such 
records by the Department of Justice is deemed by the agency to be 
relevant and necessary to the litigation, provided, however, that in 
each case, the agency determines that disclosure of the records to the 
Department of Justice is a use of the information contained in the 
records that is compatible with the purpose for which the records were 
collected, or approval or consultation is required.
    c. in any proceeding before a court or adjudicative body before 
which the Board is authorized to appear, when:
    (1) the Board, or any component thereof; or
    (2) any employee of the Board in the employer's official capacity; 
or
    (3) any employee of the Board in the employee's individual capacity 
where the agency has agreed to represent the employee; or
    (4) the United States, where the agency determines that litigation 
is likely to affect the agency or any of its components, is a party to 
litigation or has an interest in such litigation, and the agency 
determines that use of such records is relevant and necessary to the 
litigation, provided, however, that in each case the agency determines 
that the disclosure of the records to the Department of Justice is a 
use of the information contained in the records that is compatible with 
the purpose for which the records were collected, or approval or 
consultation is required.
    d. to the National Archives and Records Administration in records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906; and
    e. in response to a request for discovery or for appearance of a 
witness, if the requested information is relevant to the subject matter 
involved in a pending judicial or administrative proceeding.

Policies And Practices For Storing, Retrieving, Accessing, Retaining 
And Disposing Of Records In The System:
Storage:
    These records are maintained in electronic form on a Hewlett 
Packard mini-computer connected to a local area network and a wide area 
network serving all offices of the MSPB.

Retrievability:
    These records are retrieved by the names of the individuals on whom 
they are maintained, and by automatically assigned control numbers.

Safeguards:
    Access to these records is limited to persons whose official duties 
require such access. Automated records are protected from unauthorized 
access through password identification procedures and other system-
based protecting methods.

Retention And Disposal:
    Electronic records in this system may be maintained for a period of 
one year, and are then transferred to magnetic tape and maintained 
indefinitely, or until the Board no longer needs them.

System Manager:
    The Information Resources Management Division, 1120 Vermont Avenue, 
NW., Washington, D.C. 20419.

Notification Procedures:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Clerk of the Board 
and must fellow the MSPB Privacy Act regulations at 5 CFR 1205.11 
regarding such inquiries.

Records Access Procedures:
    Individuals requesting access to their records should contact the 
Clerk of the Board, Such requests should be addressed to the Clerk of 
the Board, Merit Systems Protection Board, 1120 Vermont Avenue, N.W., 
Washington, D.C. 20419. Requests for access to records must follow the 
MSPB Privacy Act regulations at 5 CFR 1205.11.

Contesting Record Procedures:
    Individuals requesting amendment of records should write the Clerk 
of the Board. Requests must follow the MSPB Privacy Act regulations at 
5 CFR 1205.21.

Records Source Categories:
    The sources of these records are:
    a. the individual to whom the record pertains;
    d. other individuals or organizations from whom the MSPB has 
received information.

[FR Doc. 97-20483 Filed 8-1-97; 8:45 am]
BILLING CODE 7400-01-M