[Federal Register Volume 62, Number 148 (Friday, August 1, 1997)]
[Notices]
[Pages 41390-41397]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-20315]


-----------------------------------------------------------------------

DEPARTMENT OF HEALTH AND HUMAN SERVICES

Administration for Children and Families


Agency Recordkeeping/Reporting Requirements Under Emergency 
Review by the Office of Management and Budget (OMB)

    Title: National Directory of New Hires.
    OMB No.: New.
    Description: Public Law 104-193, the ``Personal Responsibility and 
Work Opportunity Reconciliation Act of 1996,'' requires the Office of 
Child Support Enforcement (OCSE) to develop a National Directory of New 
Hires (NDNH) to improve the ability of State child support agencies to 
locate noncustodial parents and collect child support across State 
lines.
    The NDNH will contain employment, earning and employment 
compensation data on all employees within the United States. The law 
requires States and territories to periodically transmit new hire data 
received from employers to the NDNH, and to transmit quarterly wage and 
unemployment compensation claims data to the NDNH on a quarterly basis.
    Employers must report specified information (based on information 
reported on the IRS W-4 Form) on all new hires to State agencies for 
transmittal to the NDNH. States will transmit all data to the NDNH 
electronically. The purpose of the NDNH is to develop a repository of 
information on newly-hired employees, and on the earnings and 
unemployment compensation claims data on all employees, to provide the 
necessary information to locate child support obligors, and to 
establish and enforce child support orders.
    Please refer below to the Supplemental Specifications in addition 
to the Record Layouts and field descriptions for input to the National 
Directory of New Hire (NDNH).
    Respondents: States and Employers.

                                             Annual Burden Estimates                                            
----------------------------------------------------------------------------------------------------------------
                                                                Number of      Average burden                   
               Instrument                     Number of       responses per       hours per       Total  burden 
                                             respondents       respondent         response            hour      
----------------------------------------------------------------------------------------------------------------
New Hire: Employers Not Currently                                                                               
 Required to Report (manual reporting)*.         3,372,250             3.484             .0417           489,930
New Hire: Employers Not Currently                                                                               
 Required to Report (electronically)*...           740,250            37,037            .00028             7,677
New Hire: Multistate Employers'                                                                                 
 Registration Form......................           375,000                 1              .050            18,750
New Hire: States Not Currently Requiring                                                                        
 New Hire Reporting.....................                29            83,333           266,668           644,445
New Hire: States Currently Requiring New                                                                        
 Hire Reporting.........................                25            83.333            70.741           147,376
Quarterly Wage & Unemployment                                                                                   
 Compensation...........................                54                 4              .033              7.13
----------------------------------------------------------------------------------------------------------------
*Estimated Total Annual Burden Hours: 1,308,185.                                                                

Footnotes

    The above numbers are based on the following: Twenty-five States 
already had a new hire reporting system in place before PRWORA was 
passed. Within those 25 States, on average, it is estimated that 75% 
of employers already report new hire data (based on the fact that 
some States require all employers to report, some require only 
targeted industries to report, and some are voluntary reporting 
programs). It is estimated that these employers represent the same 
proportional number of new hire reports (75% of 25/54).
    These estimates include the 25% remaining employers who do not 
report within those 25 States, in addition to all of the employers 
within the remaining 29 States.

    * Eighteen percent of all employers will report manually and 82% 
will report electronically (based on SSA's experience). The number of 
employers is based on the following calculation: the total number of 
employers (6,300,000) multiplied by 29/54 (the proportion of States 
that do not have new hire programs) plus the total number of employers 
multiplied by the number of employers not already reporting in the 
States that do have new hire programs (25% of 25/54). The result 
(4,122,500) is then broken down into two categories: those who report 
manually and those who report electronically.
    ** For the ``Employers'' tiers, ``response'' is defined as the 
number of new hire reports. Thirty percent of all new hire reports will 
be reported manually and 70% will be reported electronically (based on 
SSA's experience).
    *** Based on the assumption that employers reporting new hires 
electronically will most likely transmit

[[Page 41391]]

their reports in a batch file, thus significantly reducing the per-
response burden.
    **** For the ``States'' tiers, ``response'' is defined as the 
number of transmissions to the NDNH. All States are required by law to 
transmit new hire data to the NDNH electronically, within three 
business days after entering the data into the SDNH. There are 250 
business days per year. States will send a transmission once every 
three business days, which is equal to 83.333 transmissions per year.
    ***** Based on the average number of reports per transmission and 
the average burden per new hire report. The average number of reports 
per transmission is calculated by dividing 32,222,220 (total number of 
new hire reports in those 29 States) by 29 (number of States). The 
result 1,111,111) is then divided by 83.333 (estimated number of 
transmissions per State, see above explanation). Based on this 
calculation, the average number of reports per transmission is 
13,333.39 reports. The average burden per new hire report is estimated 
to be .02 hours (1.2 minutes), which is based on a range of two seconds 
to four minutes. The burden is estimated to be two seconds per report 
for the 70% of new hire reports submitted to the State electronically. 
This two second burden estimate is based on the same batch-file 
assumption as above, and includes data receipt and data transmission. 
If the State has to manually enter the new hire data before 
transmitting to the NDNH (which is the case for 30% of all new hire 
reports), the burden is estimated to be four minutes (based on the 
number of characters in a record). The average burden hours per report 
(.02) multiplied by the average number of reports per transmission 
(13,333.39) is equal to the average burden hours per transmission 
(266.668).
    ****** Within the 25 States that already have a new hire reporting 
program in place, the burden is broken down into three categories. The 
total number of new hire reports for those 25 States is 27.8 million 
(46% of 60 million, or 25/54 times 60 million). Seventy-five percent of 
employers already submit to those States, so the incremental burden for 
that group is only the transmission to the NDNH (1 second per report). 
Twenty-five percent of employers do not already submit to those States, 
so the burden for that group is based on the same calculation as above: 
30% of all new hire reports are reported manually (@ 4 minutes each) 
and 70% are reported electronically (@ 2 seconds each). The following 
table represents the exact formula for the calculation:

--------------------------------------------------------------------------------------------------------------------------------------------------------
                                           Number of                                                                                                    
            Types of reports                new hire               Time per new hire report                                 Total time                  
                                            reports                                                                                                     
--------------------------------------------------------------------------------------------------------------------------------------------------------
Already Received From Employers (75%)...   20,833,333  .000278 hours (1 second)........................  5787.0370 hours.                               
Reports Not Currently Received (25%)--      2,083,333  .066667 hours (4 minutes).......................  138888.8889 hours.                             
 Manual (30%).                                                                                                                                          
Reports Not Currently Received (25%)--      4,861,111  .000556 hours (2 seconds).......................  2700.6173 hours.                               
 Electronic (70%).                                                                                                                                      
--------------------------------------------------------------------------------------------------------------------------------------------------------
Total time for all three types of reports: 147,376.543 hours.                                                                                           
Total time per transmission (83.333) per State (25): 70.741 hours.                                                                                      

    ******* ``Response'' is defined here as the number of transmissions 
to the NDNH. States are required to transmit quarterly wage and 
unemployment compensation data four times a year.

Detailed Input Information

Supplement to New Hire Record Specifications

    At the suggestion of the workgroup that assisted in developing the 
record specifications for the National Directory of New Hires (NDNH), 
this is an accompanying document that contains some additional 
clarification or explanation of items in the record specifications.
    Mandatory Fields: The legislation mandates the collection of only 
the following six data elements from the W-4 form:

Employee SSN
Employee Name
Employee Address
Employer Name
Employer Address
Employer ID number

    On the W-4 record specifications these fields are marked with (M) 
to designate mandatory. There are three additional optional fields that 
are highly desirable for the New Hire data base. These are:

Employee Date of Birth
Employee Date of Hire
Employee State of Hire

    While the legislation precludes the federal government from 
mandating the collection and retention of additional data elements, the 
states are not bound by those rules. The New Hire record specifications 
were developed in collaboration with State child support enforcement 
staff, State Employment Security Agency (SESA) staff, and federal and 
Department of Defense staff. Consequently, the specifications include 
additional data elements that can be collected by the states and passed 
to the NDNH. These data elements can then be used by the states and 
other authorized users of NDNH data.
    Following are some clarifying statements that apply to all of the 
NDNH data elements and record formats.

All data is to be in EBCDIC format.
All alphanumeric data are to be in upper case.
All alphanumeric data are to be left justified.
All numeric data are to be right justified and zero filled.
All dates are to be in the Year 2000-compliant format of YYYYMMDD.
Name and city data are to be stripped of special characters except for 
the hyphen.
    State and territory abbreviations in addresses should be the U.S. 
Postal Service abbreviations.
    Name fields should not include suffixes such as ``Jr.'', ``Sr.'', 
and ``III''.
    The NDNH will contain two addresses for the employer. The first 
address is that noted on the W-4 form. The second address is where 
child support orders should be sent. If only one address is available 
or known, use the first set of address data elements and leave the 
second set of data elements blank.
    National standard codes are to be used for foreign country code 
abbreviations as assigned by the Department of Commerce FIPS codes 
(FIPS PUB 10-4).
    For Quarterly Wage data, the employee wage amount is to be the 
gross amount paid during the quarter, regardless of when the amount was 
earned.
    For Unemployment Insurance data, the benefit amount is to be the 
gross amount paid within the quarter before any deductions or offsets 
are applied, regardless of when the benefit was earned or accrued.

      WHEN IN DOUBT, SEND THE DATA. While the NDNH wants to receive 
clean, edited data, we want

[[Page 41392]]

to receive all data in a timely manner. Consequently, if some data is 
missing or incomplete at the time of transmission, include the 
record(s) in the transmission. Hopefully, this will also make 
processing easier at the State level.
      Output records returned from the NDNH will contain all of the 
input data sent to the NDNH and indications of errors or changes that 
took place at the federal level.
States have the option of receiving error records. The NDNH will 
maintain a matrix of which states want to be notified of errors and 
which do not.

Input Records

    When sending data to the federal level, there will be three record 
types in each transmission of data. These will include a header record, 
a series of data records, and concluded by a trailer record.
    Header Record: The header record will be the first record in the 
data set and will contain the following fields.

----------------------------------------------------------------------------------------------------------------
                                  Field name                                                Comments            
----------------------------------------------------------------------------------------------------------------
Record Identifier.............................................................  Enter `H4' for W4 data.         
                                                                                Enter `HQ' for Quarterly Wage   
                                                                                 data.                          
                                                                                Enter `HU' for Unemployment     
                                                                                 Insurance data.                
Transmitter State Code........................................................  Refer to US Department of       
                                                                                 Commerce FIPS code manual,     
                                                                                 National Institute of Standards
                                                                                 and Technology, FIPS PUB 10-4  
                                                                                 (April 1995).                  
Transmitter Agency Code.......................................................  Some federal agencies act as    
                                                                                 service bureaus for other      
                                                                                 federal agencies. Enter the    
                                                                                 Federal Employer Identification
                                                                                 Number (FEIN) of the agency    
                                                                                 transmitting the data to the   
                                                                                 National Directory of New      
                                                                                 Hires.                         
Transmission Type.............................................................  Identifies the type of data in  
                                                                                 this data set.                 
                                                                                Enter `W4' for W4 data.         
                                                                                Enter `QW' for Quarterly Wage   
                                                                                 data.                          
                                                                                Enter `UI' for Unemployment     
                                                                                 Insurance data.                
Department of Defense Code....................................................  This field is mandatory only for
                                                                                 DOD data transmissions. All    
                                                                                 others can ignore this field.  
                                                                                 DOD data is separated into     
                                                                                 several categories. This field 
                                                                                 indicates with category of data
                                                                                 is being transmitted.          
                                                                                Enter `A' for active duty       
                                                                                 personnel.                     
                                                                                Enter `C' for civilian personnel
                                                                                 Enter. `R' for reservist       
                                                                                 personnel.                     
Version Control Number........................................................  It is assumed that the system   
                                                                                 will be modified over time to  
                                                                                 accommodate future             
                                                                                 requirements. The version      
                                                                                 Control Number indicates which 
                                                                                 version of the system is in    
                                                                                 operation and will provide a   
                                                                                 means of communicating with    
                                                                                 data suppliers about record    
                                                                                 formats.                       
                                                                                Enter `01' until notified by    
                                                                                 OCSE to change this value.     
Data Stamp....................................................................  Enter the system generated date 
                                                                                 on the date the data set is    
                                                                                 transmitted to the federal     
                                                                                 level. Enter the date in the   
                                                                                 format YYYYMMDD.               
Batch Number..................................................................  A sequential number generated by
                                                                                 the transmitting agency. This  
                                                                                 field is to uniquely identify a
                                                                                 transmission. Do not repeat    
                                                                                 batch numbers.                 
Filler........................................................................  Each record contains filler to  
                                                                                 be used for future versions of 
                                                                                 the record formats.            
----------------------------------------------------------------------------------------------------------------

    Total Record: Each data set is to be terminated with a Total Record 
which will contain the count of the total number of records transmitted 
in this data set.

----------------------------------------------------------------------------------------------------------------
                                  Field name                                                Comments            
----------------------------------------------------------------------------------------------------------------
Record Identifier.............................................................  Enter `T4' for W4 data.         
                                                                                Enter `TQ' for Quarterly Wage   
                                                                                 data.                          
                                                                                Enter `TU' for Unemployment     
                                                                                 Insurance data.                
Data Record Count.............................................................  Enter the total number of       
                                                                                 records transmitted in this    
                                                                                 data set, including the header 
                                                                                 and trailer records. This will 
                                                                                 be used to verify that all     
                                                                                 records are received and       
                                                                                 processed.                     
Filler........................................................................  Spaces. To be used for future   
                                                                                 versions of the system.        
----------------------------------------------------------------------------------------------------------------

    Data Record: Each of the data records for W4, Quarterly Wage, and 
UI is different in several ways. Following is further explanation of 
some of the data elements in those record layouts. See the Record 
Layout specifications for detailed information on all data elements.

----------------------------------------------------------------------------------------------------------------
                                  Field name                                                Comments            
----------------------------------------------------------------------------------------------------------------
Record Identifier.............................................................  Enter `W4' for the W4 record.   
                                                                                Enter `QW' for the Quarterly    
                                                                                 Wage record.                   
                                                                                Enter `UI' for the Unemployment 
                                                                                 Insurance record.              
Foreign Address Data Elements.................................................  If an address supplied for the  
                                                                                 employee or employer is outside
                                                                                 the United States, include the 
                                                                                 Foreign Country Code for the   
                                                                                 address, the Foreign Country   
                                                                                 Name, and the Foreign Zip Code 
Employee Wage Amount (QW).....................................................  For Quarterly Wage data, provide
                                                                                 the gross amount paid to the   
                                                                                 employee during the quarter,   
                                                                                 regardless of when the amount  
                                                                                 was earned.                    

[[Page 41393]]

                                                                                                                
Reporting Period..............................................................  Use the quarters that correspond
                                                                                 to the calendar year rather    
                                                                                 than quarters that correspond  
                                                                                 to fiscal accounting periods.  
                                                                                 Use the format QYYYY where     
                                                                                Q=1 for January-March.          
                                                                                Q=2 for April-June.             
                                                                                Q=3 for July-September.         
                                                                                Q=4 for October-December.       
Benefit Amount (UI)...........................................................  The UI Benefit Amount is the    
                                                                                 gross amount paid within the   
                                                                                 reporting quarter before any   
                                                                                 withholding offsets are        
                                                                                 applied. This amount should be 
                                                                                 the sum of benefits received   
                                                                                 from all programs tracked      
                                                                                 electronically by the State.   
                                                                                 However, only include those    
                                                                                 benefits that are housed in the
                                                                                 same hardware environment. Do  
                                                                                 not include benefits from      
                                                                                 sources that must be translated
                                                                                 or imported to the mainframe   
                                                                                 environment.                   
----------------------------------------------------------------------------------------------------------------

Output Records

    FPLS will return records to the data transmitters when errors were 
detected. The states can elect to have these records returned for error 
resolution or not as they choose. Federal agencies, however, will 
receive all error records from each transmittal.
    The record formats for the error records are identical to the input 
record provided by the submitter except that error codes will be 
appended that explain the nature of the error. Errors can occur at the 
transmission level and at the individual record level.
    Transmission Control Records: This is the output equivalent of the 
input TRANSMITTER RECORD and includes counts of records received, 
records rejected, error records returned, records posted to the 
National Directory of New Hires, records posted to the Suspense File, 
and up to five Error Codes pertaining to the transmission level error 
conditions encountered.
    Data Records: Each output version of the input DATA RECORD had 
appended to it up to five record level error codes that indicate the 
nature of the error encountered during editing. It also contains a 
Social Security Number Verification Indicator that indicates whether 
multiple valid SSNs were encountered during the SSN verification 
process. In addition, a corrected SSN is returned if during the SSN 
verification process the supplied SSN was determined to be incorrect 
and the verification procedure was able to provide the correct SSN.
    Total Records: No transmission total records will be returned to 
the submitting State or federal agency.
    Updates to this information will be issued on a periodic basis 
based on questions from data submitters or as global editing indicates 
the need for them. These updates will be issued as updates to User 
Manuals and Implementation Guides provided by OCSE.
    When questions arise regarding record layouts, transmission 
requirements, edit criteria, error codes, or other data related issues, 
please contact George Laufert at (202) 205-3605 or 
[email protected].

          Record Layouts and Field Descriptions For Input to the National Directory of New Hire (NDNH)          
----------------------------------------------------------------------------------------------------------------
                                  Location/                               Description/                          
           Field name             position    Length   Alpha/numeric        remarks         Mandatory/ optional 
----------------------------------------------------------------------------------------------------------------
                                             W4 Transmitter Record                                              
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A/N              `H4'.............  M.                    
Transmitter State Code.........    3-4             2  N                State FIPS code    M for states.         
                                                                        (for states                             
                                                                        only).                                  
Transmitter Agency Code........   5-13             9  A/N              Federal Agency     M for agencies.       
                                                                        Code (for                               
                                                                        federal agencies                        
                                                                        only).                                  
Transmission Type..............  14-15             2  A/N              `W4' for W4 data.  M.                    
Department of Defense..........     16             1  A                `A' for active     M for DOD.            
                                                                        duty.                                   
Code...........................  ..........  .......  ...............  `C' for civilian                         
                                                                       `R' for reserves                         
                                                                        States may leave                        
                                                                        this field                              
                                                                        blank.                                  
Version Control Number.........  17-18             2  A/N              Must be `01',      M                     
                                                                        controlled by                           
                                                                        OCSE.                                   
Date Stamp.....................  19-26             8  N                Format=YYYYMMDD..  M                     
                                                                       Must be current                          
                                                                        system date of                          
                                                                        file generation.                        
Batch Number...................  27-32             6  N                Sequential number  M                     
                                                                        to identify a                           
                                                                        submission as                           
                                                                        unique.                                 
Filler.........................  33-801          769  A/N              Spaces. To be                            
                                                                        used for future                         
                                                                        versions..                              
----------------------------------------------------------------------------------------------------------------
                                                W4 Total Record                                                 
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A/N              `T4'.............  M                     
Data Record Count..............   3-13            11  N                Total record       M                     
                                                                        count for                               
                                                                        transmission,                           
                                                                        including header                        
                                                                        and trailer                             
                                                                        records.                                
Filler.........................  14-801          788  A/N              Spaces. To be      ......................
                                                                        used for future                         
                                                                        versions.                               
----------------------------------------------------------------------------------------------------------------
                                                  W4 Data Record                                                
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A/N              `W4'.............  M                     
Employee SSN...................   3-11             9  N                As reported by     M                     
                                                                        employee.                               
Employee Name:                                                                                                  
    First Name.................  12-27            16  A                At least one       M                     
                                                                        character.                              
                                                                       No special                               
                                                                        characters                              
    Middle Name................  28-43            16  A                If non-blank,      O                     
                                                                        must be at least                        
                                                                        one character.                          
                                                                       No special                               
                                                                        characters                              

[[Page 41394]]

                                                                                                                
    Last Name..................  44-73            30  A                At least one       M                     
                                                                        character.                              
                                                                       No special                               
                                                                        characters,                             
                                                                        except for                              
                                                                        hyphen                                  
Employee Address:                                                                                               
    Street Address (line 1)....  74-113           40  A/N              Non-blank........  M                     
    Street Address (line 2)....  114-153          40  A/N              If your address    O                     
    Street Address (line 3)....  154-193          40  A/N               line is less      O                     
                                                                        than 40                                 
                                                                        characters, do                          
                                                                        not concatenate                         
                                                                        into one line.                          
    City.......................  194-218          25  A                At least two       M                     
                                                                        characters.                             
                                                                       No special                               
                                                                        characters,                             
                                                                        except for                              
                                                                        hyphen                                  
    State......................  219-220           2  A                Valid state or     M                     
                                                                        territory                               
                                                                        abreviation.                            
    Zip Code (1)...............  221-225           5  N                Must be numeric..  M                     
    Zip Code (2)...............  226-229           4  A/N              If present, must   O                     
                                                                        be numeric.                             
Employee Foreign Address:                                                                                       
    Foreign Country Code.......  230-231           2  A/N              Refer to U.S.      M for foreign address 
                                                                        Department of                           
                                                                        Commerce FIPS                           
                                                                        code manual,                            
                                                                        National                                
                                                                        Institute of                            
                                                                        Standards and                           
                                                                        Technology, FIPS                        
                                                                        PUB 10-4 (April                         
                                                                        1995).                                  
    Foreign Country Name.......  232-256          25  A/N              If present, at     O                     
                                                                        least two                               
                                                                        characters.                             
    Foreign Zip Code...........  257-271          15  A/N              .................  O                     
Employee Date of Birth.........  272-279           8  A/N              If present,        O                     
                                                                        numeric.                                
                                                                       Format--YYYYMMDD                         
Employee Date of Hire..........  280-287           8  A/N              If present,        O                     
                                                                        numeric.                                
                                                                       Format--YYYYMMDD                         
Employee State of Hire.........  288-289           2  A                Alphabetic state   O                     
                                                                        or territory                            
                                                                        abbreviation.                           
Federal EIN....................  290-298           9  N                Federal Employer   M                     
                                                                        Identification                          
                                                                        Number.                                 
State EIN......................  299-310          12  A/N              If no FEIN is      O                     
                                                                        available, send                         
                                                                        the State EIN.                          
                                                                       If present and                           
                                                                        less than 12                            
                                                                        characters, left                        
                                                                        justify                                 
Employer Name..................  311-355          45  A/N              At least two       ......................
Employer Address:                                                       characters                              
                                                                       FEIN address from                        
                                                                        W4                                      
    Street Address (line 1)....  356-395          40  A/N              At least two       M                     
                                                                        characters.                             
    Street Address (line 2)....  396-435          40  A/N              If your address    O                     
    Street Address (line 3)....  436-475          40  A/N               line is less      O                     
                                                                        than 40                                 
                                                                        characters, do                          
                                                                        not concatenate                         
                                                                        into one line.                          
    City.......................  476-500          25  A                At least two       M                     
                                                                        characters.                             
    State......................  501-502           2  A                Valid state or     M                     
                                                                        territory                               
                                                                        abbreviation.                           
    Zip Code (1)...............  503-507           5  N                Must be numeric..  M                     
    Zip Code (2)...............  508-511           4  A/N              If present, must   O                     
                                                                        be numeric.                             
Employer Foreign Address:                                                                                       
    Foreign Country Code.......  512-513           2  A/N              Refer to U.S.      M for foreign address 
                                                                        Department of                           
                                                                        Commerce FIPS                           
                                                                        code manual,                            
                                                                        National                                
                                                                        Institute of                            
                                                                        Standards and                           
                                                                        Technology, FIPS                        
                                                                        PUB 10-4 (April                         
                                                                        1995).                                  
    Foreign Country Name.......  514-538          25  A/N              If present, at     O                     
                                                                        least two                               
                                                                        characters.                             
    Foreign Zip Code...........  539-553          15  A/N              .................  O                     
Employer Optional Address......  ..........  .......  ...............  This address will  O                     
                                                                        be blank if only                        
                                                                        collecting one                          
                                                                        address. If                             
                                                                        there is a                              
                                                                        second address,                         
                                                                        it should be the                        
                                                                        address where                           
                                                                        child support                           
                                                                        orders should be                        
                                                                        sent.                                   
    Street Address (line 1)....  554-593          40  A/N              If your address    O                     
    Street Address (line 2)....  594-633          40  A/N               line is less      O                     
                                                                        than 40                                 
                                                                        characters, do                          
                                                                        not concatenate                         
                                                                        into one line.                          
    Street Address (line 3)....  634-673          40  A/N              .................  O                     
    City.......................  674-698          25  A                If present, at     O                     
                                                                        least two                               
                                                                        characters.                             
    State......................  699-700           2  A                If present, valid  O                     
                                                                        state or                                
                                                                        territory                               
                                                                        abbreviation.                           
    Zip Code (1)...............  701-705           5  A/N              If present, must   O                     
                                                                        be numeric.                             
    Zip Code (2)...............  706-709           4  A/N              If present, must   O                     
                                                                        be numeric.                             
Employer Optional Foreign                                                                                       
 Address:                                                                                                       
    Foreign Country Code.......  710-711           2  A/N              Refer to U.S.      O                     
                                                                        Department of                           
                                                                        Commerce FIPS                           
                                                                        code manual,                            
                                                                        National                                
                                                                        Institute of                            
                                                                        Standards and                           
                                                                        Technology, FIPS                        
                                                                        PUB 10-4 (April                         
                                                                        1995).                                  
    Foreing Country Name.......  712-736          25  A/N              If present, at     O                     
                                                                        least two                               
                                                                        characters.                             
    Foreign Zip Code...........  737-751          15  A/N              .................  O                     
Filler.........................  752-801          50  A/N              Spaces. To be      ......................
                                                                        used for future                         
                                                                        versions.                               
----------------------------------------------------------------------------------------------------------------
                                        Quarterly Wage Transmitter Record                                       
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A                `HQ'.............  M                     
Transmitter State Code.........    3-4             2  N                State FIPS code    M for states          
                                                                        (for states                             
                                                                        only).                                  
Transmitter Agency Code........   5-13             9  A/N              Federal Agency     M for agencies        
                                                                        Code (for                               
                                                                        federal agencies                        
                                                                        only).                                  
Transmission Type..............  14-15             2  A/N              `QW' for           M                     
                                                                        quarterly wage                          
                                                                        data.                                   
Department of Defense..........     16             1  A                `A' for active     M for DOD             
                                                                        duty.                                   

[[Page 41395]]

                                                                                                                
Code...........................  ..........  .......  ...............  `C' for civilian.  M for DOD             
                                                                       `R' for reserves                         
                                                                       States may leave                         
                                                                        this field blank                        
Version Control Number.........  17-18             2  A/N              Must be `01',      M                     
                                                                        controlled by                           
                                                                        OCSE.                                   
Date Stamp.....................  19-26             8  N                Format=YYYYMMDD..  M                     
                                                                       Must be current                          
                                                                        system date of                          
                                                                        file generation                         
Batch Number...................  27-32             6  N                Sequential number  M                     
                                                                        to identify a                           
                                                                        submission as                           
                                                                        unique.                                 
Filler.........................  33-601          569  A/N              Spaces. To be                            
                                                                        used for future                         
                                                                        versions.                               
----------------------------------------------------------------------------------------------------------------
                                           Quarterly Wage Total Record                                          
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A                `TQ'.............  M                     
Data Record Count..............   3-13            11  N                Total record       M                     
                                                                        count for                               
                                                                        transmission,                           
                                                                        including header                        
                                                                        and trailer                             
                                                                        record.                                 
Filler.........................  14-601          588  A/N              Spaces. To be                            
                                                                        used for future                         
                                                                        versions.                               
----------------------------------------------------------------------------------------------------------------
                                            Quarterly Wage Data Record                                          
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A                `QW'.............  M                     
Employee SSN...................   3-11             9  N                As reported by     M                     
                                                                        employee.                               
Employee Name:                                                                                                  
    First Name.................  12-27            16  A                At least one       M                     
                                                                        character.                              
                                                                       No special                               
                                                                        characters                              
    Middle Name................  28-43            16  A                If non-blank,      O                     
                                                                        must be at least                        
                                                                        one character.                          
                                                                       No special                               
                                                                        characters                              
    Last Name..................  44-73            30  A                At least one       NM                    
                                                                        character.                              
                                                                       No special                               
                                                                        characters,                             
                                                                        except for                              
                                                                        hyphen.                                 
Employee Wage Amount...........  74-84            11  N                Last two           M                     
                                                                        positions are                           
                                                                        decimal places.                         
                                                                       No negative                              
                                                                        values, zeroes                          
                                                                        are allowed                             
                                                                       Gross amount paid                        
                                                                        within the                              
                                                                        quarter                                 
Reporting Period...............  85-89             5  N                Format--QYYYY for  M                     
                                                                        Calendar year.                          
                                                                       Q=1 for Jan-Mar                          
                                                                       Q=2 for Apr-Jun                          
                                                                       Q=3 for Jul-Sep                          
                                                                       Q=4 for Oct-Dec                          
Federal EIN....................  90-98             9  N                Federal Employer   M                     
                                                                        Identification                          
                                                                        Number.                                 
State EIN......................  99-110           12  A/N              If present and     O                     
                                                                        less than 12                            
                                                                        characters, left                        
                                                                        justify.                                
Employer Name..................  111-155          45  A/N              At least two       M                     
Employer Address:                                                       characters.                             
                                                                       FEIN address:                            
    Street Address (line 1)....  156-195          40  A/N              At least two       M                     
                                                                        characters.                             
    Street Address (line 2)....  196-235          40  A/N              If your address    O                     
    Street Address (line 3)....  236-275          40  A/N               line is less                            
                                                                        than 40                                 
                                                                        characters, do                          
                                                                        not concatenate                         
                                                                        into one line.                          
    City.......................  276-300          25  A                At least two       M                     
                                                                        characters.                             
    State......................  301-302           2  A                Valid state or     M                     
                                                                        territory                               
                                                                        abbreviation.                           
    Zip Code (1)...............  303-307           5  N                .................  M                     
    Zip Code (2)...............  308-311           4  A/N              If present, must   O                     
                                                                        be numeric.                             
Employer Foreign Address:                                                                                       
    Foreign Country Code.......  312-313           2  A/N              Refer to U.S.      M for foreign address 
                                                                        Department of                           
                                                                        Commerce FIPS                           
                                                                        code manual,                            
                                                                        National                                
                                                                        Institute of                            
                                                                        Standards and                           
                                                                        Technology, FIPS                        
                                                                        PUB 10-4 (April                         
                                                                        1995).                                  
    Foreign Country Name.......  314-338          25  A/N              If present, at     O                     
                                                                        least two                               
                                                                        characters.                             
    Foreign Zip Code...........  339-353          15  A/N              .................  O                     
Employee Optional Address:                                             This address will  ......................
                                                                        be blank if only                        
                                                                        collecting one                          
                                                                        address. If                             
                                                                        there is a                              
                                                                        second address,                         
                                                                        it should be the                        
                                                                        address where                           
                                                                        child support                           
                                                                        orders should be                        
                                                                        sent                                    
    Street Address (line 1)....  354-393          40  A/N              At least two       O                     
                                                                        characters.                             
    Street Address (line 2)....  394-433          40  A/N              If your address    O                     
    Street Address (line 3)....  434-473          40  A/N               is less than 40                         
                                                                        characters, do                          
                                                                        not concatenate                         
                                                                        into one line.    O                     
    City.......................  474-498          25  A                If present, at     O                     
                                                                        least two                               
                                                                        characters.                             
    State......................  499-500           2  A                If present, valid  O                     
                                                                        state or                                
                                                                        territory                               
                                                                        abbreviation.                           
    Zip Code (1)...............  501-505           5  A/N              If present, must   O                     
                                                                        be numeric.                             

[[Page 41396]]

                                                                                                                
    Zip Code (2)...............  506-509           4  A/N              If present, must   O                     
                                                                        be numeric.                             
Employer Optional Foreign                                                                                       
 Address:                                                                                                       
    Foreign Country Code.......  510-511           2  A/N              Refer to U.S.      O                     
                                                                        Department of                           
                                                                        Commerce FIPS                           
                                                                        code manual,                            
                                                                        National                                
                                                                        Institute of                            
                                                                        Standards and                           
                                                                        Technology, FIPS                        
                                                                        PUB 10- (April                          
                                                                        1995).                                  
    Foreign Country Name.......  512-536          25  A/N              If present, at     O                     
                                                                        least two                               
                                                                        characters.                             
    Foreign Zip Code...........  537-551          15  A/N              .................  O                     
Filler.........................  552-601          50  A/N              Spaces. To be      ......................
                                                                        used for future                         
                                                                        versions.                               
----------------------------------------------------------------------------------------------------------------
                                              UI Transmitter Record                                             
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A                `HU'.............  M                     
Transmitter State Code.........    3-4             2  N                State FIPS code    M for states          
                                                                        (for states                             
                                                                        only).                                  
Transmitter Agency Code........   5-13             9  A/N              Federal Agency     M for agencies        
                                                                        Code (for                               
                                                                        federal agencies                        
                                                                        only).                                  
Transmission Type..............  14-15             2  A/N              `UI' for           M                     
                                                                        unemployment                            
                                                                        insurance data.                         
Filler.........................     16             1  A/N              .................  M for DOD             
Version Control Number.........  17-18             2  A/N              Must be `01',      M                     
                                                                        controlled by                           
                                                                        OCSE.                                   
Date Stamp.....................  19-26             8  N                Format = YYYYMMDD  M                     
                                                                       Must be current                          
                                                                        system date of                          
                                                                        file generation.                        
Batch number...................  27-32             6  N                Sequential number  M                     
                                                                        to identify a                           
                                                                        submission as                           
                                                                        unique.                                 
Filler.........................  32-295          263  A/N              Spaces. To be                            
                                                                        used for future                         
                                                                        versions.                               
----------------------------------------------------------------------------------------------------------------
                                                 UI Total Record                                                
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A                `TU'.............  M                     
Data Record Count..............   3-13            11  N                Total record       M                     
                                                                        count for                               
                                                                        transmission,                           
                                                                        including header                        
                                                                        and trailer                             
                                                                        record.                                 
Filler.........................  14-295          282  A/N              Spaces. To be                            
                                                                        used for future                         
                                                                        versions.                               
----------------------------------------------------------------------------------------------------------------
                                                 UI Data Record                                                 
----------------------------------------------------------------------------------------------------------------
Record Identifier..............    1-2             2  A                `UI'.............  M                     
Claimant SSN...................   3-11             9  N                As reported by     M                     
                                                                        claimant.                               
Claimant Name:                                                                                                  
    First Name.................  12-27            16  A                At least one       M                     
                                                                        character.                              
                                                                       No special                               
                                                                        characters                              
    Middle Name................  28-43            16  A                If non-blank,      O                     
                                                                        must be at least                        
                                                                        one character.                          
                                                                       No special                               
                                                                        characters                              
    Last Name..................  44-73            30  A                At least one       M                     
                                                                        character.                              
                                                                       No special                               
                                                                        characters,                             
                                                                        except for                              
                                                                        hyphen.                                 
Claimant Address:                                                                                               
    Street Address (line 1)....  74-113           40  A/N              Non-bank.........  M                     
    Street Address (line 2)....  114-153          40  A/N              If your address    O                     
    Street Address (line 3)....                   40  A/N               line is less      O                     
                                                                        than 40                                 
                                                                        characters, do                          
                                                                        not concatenate                         
                                                                        into one line.                          
    City.......................  194-218          25  A                At least two        M                    
                                                                        characters.                             
                                                                       No special                               
                                                                        characters,                             
                                                                        except for                              
                                                                        hyphen                                  
    State......................  219-220           2  A                Valid state or     M                     
                                                                        territory                               
                                                                        abbreviation.                           
    Zip Code (1)...............  221-225           5  N                Must be numeric..  M                     
    Zip Code (2)...............  226-229           4  A/N              If present, must   O                     
                                                                        be numeric.                             
Benefit Amount.................  230-240          11  N                Last two           M                     
                                                                        positions are                           
                                                                        decimal places.                         
                                                                       No negative                              
                                                                        values, zeroes                          
                                                                        are allowed.                            
                                                                       Gross amount paid                        
                                                                        within the                              
                                                                        quarter before                          
                                                                        withholding                             
                                                                        offsets. This                           
                                                                        amount is a                             
                                                                        total of all                            
                                                                        benefits that                           
                                                                        are tracked                             
                                                                        electronically                          
Reporting Period...............  241-245           5  N                Format--QYYYY for  M                     
                                                                        Calendar year.                          
                                                                       Q=1 for Jan-Mar                          
                                                                       Q=2 for Apr-Jun                          
                                                                       Q=3 for Jul-Sep                          
                                                                       Q=4 for Oct-Dec                          
Filler.........................  246-295          50  A/N              Spaces. to be                            
                                                                        used for future                         
                                                                        versions                                
----------------------------------------------------------------------------------------------------------------

    Additional Information: ACF is requesting that OMB grant a 180 day 
approval for this information collection under procedures for emergency 
processing by September 15, 1997. A copy of this information 
collection, with applicable supporting documentation, may be obtained 
by calling the Administration for Children and Families, Reports 
Clearance Officer, Robert Driscoll at (202) 401-9313 or Internet: 
``[email protected]''.
    Comments and questions about the information collection described 
above should be directed to the Office of

[[Page 41397]]

Information and Regulatory Affairs, Attn: OMB Desk Officer for ACF, 
Office of Management and Budget, Paperwork Reduction Project, 725 17th 
Street N.W., Washington, D.C. 20503, (202) 395-7316.

    Dated: July 28, 1997.
Robert Driscoll,
Reports Clearance Officer.
[FR Doc. 97-20315 Filed 7-31-97; 8:45 am]
BILLING CODE 4184-01-M