[Federal Register Volume 62, Number 147 (Thursday, July 31, 1997)]
[Notices]
[Pages 41027-41028]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-19990]
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DEPARTMENT OF DEFENSE
Defense Logistics Agency
Privacy Act of 1974; Computer Matching Program Between the Office
of Personnel Management and the Department of Defense
AGENCY: Defense Manpower Data Center, Defense Logistics Agency,
Department of Defense
ACTION: Notice of a computer matching program between the Office of
Personnel Management (OPM) and the Department of Defense (DoD) for
public comment.
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SUMMARY: The DoD, as the matching agency under the Privacy Act of 1974,
as amended, (5 U.S.C. 552a), is hereby giving constructive notice in
lieu of direct notice to the record subjects of a computer matching
program between OPM and DoD that their records are being matched by
computer. The record subjects are civil service annuitants who are
reemployed in the Federal government. By comparing the data received
through this computer matching program on a recurring basis, OPM and
DoD will be able to make timely and accurate adjustments in salary and
benefits. This program will prevent or correct overpayment, fraud and
abuse, thus insuring proper benefit payments.
DATES: This proposed action will become effective September 2, 1997,
and the computer matching will proceed accordingly without further
notice, unless comments are received which would result in a contrary
determination or if the Office of Management and Budget or Congress
objects thereto. Any public comment must be received before the
effective date.
ADDRESSES: Any interested party may submit written comments to the
Director, Defense Privacy Office, Crystal Mall 4, Room 920, 1941
Jefferson Davis Highway, Arlington, VA 22202-4502. Telephone (703) 607-
2943.
FOR FURTHER INFORMATION CONTACT: Mr. Aurelio Nepa, Jr., at (703) 607-
2943.
SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy
Act of 1974, as amended, (5 U.S.C, 552a), DoD and OPM have concluded an
agreement to conduct a computer matching program between the agencies.
The purpose of the match is to identify civil service annuitants
(including disability annuitants under age 60) who are reemployed by
DoD. This match will insure that (1) annuities of DoD reemployed
annuitants are terminated where applicable, and (2) salaries are
[[Page 41028]]
correctly offset where applicable. A cost benefit analysis, based on
data collected from prior matches, shows that OPM will save
approximately $222,500 over a 12-month period by performing this match.
DoD does not expect to realize any monetary savings from this
matching program, but does benefit by having a mechanism to assist in
correcting its civilian personnel data bases. Computer matching
appeared to be the most efficient and effective manner to accomplish
this task with the least amount of intrusion of personal privacy of the
individuals concerned. It was therefore concluded and agreed upon that
computer matching would be the best and least obtrusive manner and
choice for accomplishing this requirement.
A copy of the computer matching agreement between OPM and DoD is
available upon request to the public. Requests should be submitted to
the address above or to the Chief, Quality Assurance Division,
Retirement and Insurance Group, Office of Personnel Management,
Washington, DC 20415.
Set forth below is a notice of the establishment of a computer
matching program required by paragraph 6.c. of the Office of Management
and Budget Guidelines on computer matching published in the Federal
Register at 54 FR 25818 on June 19, 1989.
The matching agreement, as required by 5 U.S.C. 552a(r) of the
Privacy Act, and an advance copy of this notice was submitted on July
10, 1997, to the Committee on Government Reform and Oversight of the
House of Representatives, the Committee on Governmental Affairs of the
Senate, and the Administrator of the Office of Information and
Regulatory Affairs, Office of Management and Budget, pursuant to
paragraph 4b of Appendix I to OMB Circular No. A-130, 'Federal Agency
Responsibilities for Maintaining Records about Individuals,' dated
February 8, 1996 (61 FR 6435, February 20, 1996). The matching program
is subject to review by OMB and Congress and shall not become effective
until that review period has elapsed.
Dated: July 23, 1997.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer Department of Defense.
COMPUTER MATCHING PROGRAM BETWEEN THE OFFICE OF PERSONNEL
MANAGEMENT AND THE DEPARTMENT OF DEFENSE ON REEMPLOYED ANNUITANTS
A. Participating Agencies: Participants in this computer matching
program are the Quality Assurance Division, Retirement and Insurance
Group, Office of Personnel Management (OPM), Washington, DC 20415 and
the Defense Manpower Data Center (DMDC) of the Department of Defense
(DoD). The OPM is the source agency, i.e., the agency disclosing the
records for the purpose of the match. The DMDC is the specific
recipient agency or matching agency, i.e., the agency that actually
performs the computer matching.
B. Purpose of the Match: The purpose of the computer matching
program is to identify civil service annuitants (including disability
annuitants under age 60) who are reemployed by DoD. This match will
help insure that (1) annuities of DoD reemployed annuitants are
terminated where applicable and, (2) salaries are correctly offset
where applicable.
C. Authority of the Match: Both OPM and DoD have responsibilities
to monitor and adjust retirement benefits under Title 5 U.S.C. Section
8331 (CSRA), (especially 5 U.S.C. 8344) and Title 5 U.S.C. Section 8401
(FERSA) et seq. (especially 5 U.S.C. 8468).
D. Records to be matched: The match will involve the OPM system of
records published as OPM Central-1, Civil Service Retirement and
Insurance Records, 60 FR 63081, December 8, 1995 and the DoD system of
records last published as Defense Manpower Data Center Data Base,
S322.10 DMDC, 61 FR 6355, February 20, 1996.
Appropriate routine uses have been published by both agencies to
permit disclosures needed to conduct this match. They are respectively
identified and accentuated in the attached record system notices of the
parties.
E. Description of Computer Matching Program: DMDC will match OPM
data with DoD employee data for the same dates to make an initial
determination. DMDC will share the matched information with appropriate
DoD offices. DoD will screen the initial data appropriate to rule out
matched individuals who are not valid matches according to information
available to them at the time. DoD will take appropriate adjustment
action for each matched individual including notification to OPM of
individuals suspected of receiving retirement benefits to which they
are not entitled.
Each individual identified as receiving prohibited retirement
benefits will be notified of the match findings and will be afforded
due process by OPM and given the opportunity to contest the findings
and any actions that may ensue as a result of the match. Each
individual identified as having improper salary will be notified by DoD
and will be given an opportunity to contest the findings.
DMDC will provide OPM with an annual report summarizing the results
of the matches.
The OPM file will contain the information on approximately 1.5
million CSRA and FERSA retirees. The DoD file contains approximately
800 thousand DoD civilian employee records.
The tape extract provided by OPM will contain the names, addresses,
social security numbers, payment and service data of individuals
receiving benefits from OPM.
F. Inclusive Dates of the Matching Prgram: This computer matching
program is subject to review by the Office of Management and Budget and
Congress. If no objections are raised by either, and the mandatory 30
day public notice period for comment has expired for this Federal
Register notice with no significant adverse public comments in receipt
resulting in a contrary determination, then this computer matching
program becomes effective and the respective agencies may begin the
exchange of data 30 days after the date of this published notice at a
mutually agreeable time and will be repeated on a quarterly basis.
Under no circumstances shall the matching program be implemented before
the 30 day public notice period for comment has elapsed as this time
period cannot be waived. By agreement between OPM and DoD, the matching
program will be in effect and continue for 18 months with an option to
renew for 12 additional months unless one of the parties to the
agreement advises the other by written request to terminate or modify
the agreement.
G. Address for Receipt of Public Comments or Inquiries: Director,
Defense Privacy Office, Crystal Mall 4, Room 920, 1941 Jefferson Davis
Highway, Arlington, VA 22202-4502. Telephone (703) 607-2943.
[FR Doc. 97-19990 Filed 7-30-97; 8:45 am]
BILLING CODE 5000-04-F