[Federal Register Volume 62, Number 143 (Friday, July 25, 1997)]
[Notices]
[Pages 40051-40052]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-19563]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.
ACTION: Notice to alter a system of records.

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SUMMARY: The Office of the Secretary proposes to alter a system of 
records notice in its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed action will be effective without further notice on 
August 25, 1997, unless comments are received which result in a 
contrary determination.
ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Section, Directives and Records Division, Washington Headquarter 
Services, Correspondence and Directives, 1155 Defense Pentagon, 
Washington, DC 20301-1155.
FOR FURTHER INFORMATION CONTACT: Mr. David Bosworth at (703) 695-0970 
or DSN 225-0970.
SUPPLEMENTARY INFORMATION: The Office of the Secretary systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 17, 1997, to the 
House Committee on Government Reform and Oversight, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: July 21, 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DUSDP 11

System name:
    Southeast Asia Operational Casualty Records (August 8, 1995, 60 FR 
40348).

Changes:
* * * * *

System name:
    Delete entry and replace with `POW/Missing Personnel Office Files'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with 'Individuals designated as prisoners 
of war or missing personnel while affiliated with the Military services 
of the United States. These individuals are Military personnel serving 
during the Korean Conflict, the `Cold War Era', the Southeast Asian 
Conflict, the Persian Gulf Conflict or during any campaign or hostile 
action involving U.S. Military intervention or declared war. Also 
included in the system are persons having knowledge of those designated 
prisoners of war or missing personnel, who themselves may be U.S. 
Military, non-military U.S. citizens, or non-U.S. citizens. These 
individuals include, but are not limited to, returnees, confidential 
sources, representatives of concerned organizations, resident aliens, 
and foreign sources.'
* * * * *

Purpose(s);
    Delete entry and replace with `Information is collected to develop 
a detailed and comprehensive body of information concerning U.S. 
Military casualties. Data are used to produce studies and analytical 
reports furnished as background material to offices and agencies that 
enunciate and promulgate National policy with respect to casualties in 
campaigns and wars involving the U.S. Military.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records are retained until no longer 
needed to support daily operations of the Defense POW/Missing Personnel 
Office (DPMO). When they are no longer needed, they are subject to a 
classification review and then are transferred to the National Archives 
and Records Administration.'
* * * * *

Exemptions claimed for the system:
    Delete entry and replace with `Information specifically authorized 
to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may 
be exempt pursuant to 5 U.S.C. 552a(k)(1).
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.'
* * * * *
DUSDP 11

System name:
    POW/Missing Personnel Office Files.

System location:
    Defense Prisoner of War/Missing Personnel Office, Office of the 
Assistant Secretary of Defense (International Security Affairs), 
Washington, DC 20301-2400.

Categories of individuals covered by the system:
    Individuals designated as prisoners of war or missing personnel 
while affiliated with the Military services of the United States. These 
individuals are Military personnel serving during the Korean Conflict, 
the `Cold War Era', the Southeast Asian Conflict, the Persian Gulf 
Conflict or during any campaign or hostile action involving U.S. 
Military intervention or declared war. Also included in the system are 
persons having knowledge of those designated prisoners of war or 
missing personnel, who themselves may be U.S. Military, non-military 
U.S. citizens, or non-U.S. citizens. These individuals include, but are 
not limited to returnees, confidential sources, representatives of 
concerned organizations, resident aliens, and foreign sources.

Categories of records in the system:
    Records included in the system are operational and information 
reports, biographic records, personal statements and correspondence, 
returnee debriefings, interviews and media reports, and other relevant 
materials.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 131, Office of 
the Secretary of Defense; 10 U.S.C. 138, Assistant Secretaries of 
Defense; DoDD 5111.07, Assistant Secretary of Defense for International 
Security Affairs; DoDD 5110.10, Defense Prisoner of War/Missing 
Personnel Office; and E.O. 9397 (SSN).

[[Page 40052]]

Purpose(s):
    Information is collected to develop a detailed and comprehensive 
body of information concerning U.S. Military casualties. Data are used 
to produce studies and analytical reports furnished as background 
material to offices and agencies that enunciate and promulgate National 
policy with respect to casualties in campaigns and wars involving the 
U.S. Military.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the OSD's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper files in folders maintained in filing cabinets and automated 
files on magnetic media.

Retrievability:
    Retrieved by any or a combination of: individual's name, Social 
Security Number, or source reference number (in the case of a 
classified source).

Safeguards:
    Records are maintained in a controlled access office and are stored 
in a secured vaulted work area. Records are accessible only to 
authorized personnel who are properly screened, cleared and trained in 
the protection of privacy information.

Retention and disposal:
    Records are retained until no longer needed to support daily 
operations of Defense Prisoner of War/Missing Personnel Office (DPMO). 
When they are no longer needed, they are subject to a classification 
review and then are transferred to the National Archives and Records 
Administration.

System manager(s) and address:
    Defense Prisoner of War/Missing Personnel Office, Office of the 
Assistant Secretary of Defense (International Security Affairs), 
Washington, DC 20301-2400.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Defense Prisoner of War/Missing Personnel Office, Office of the 
Assistant Secretary of Defense (International Security Affairs), 
Washington, DC 20301-2400.
    Individual should provide full name, Social Security Number (if 
any), and date of birth, branch of military service, if applicable, as 
well as the requester's current address and telephone number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Defense Prisoner of War/Missing Personnel Office, Office of the 
Assistant Secretary of Defense (International Security Affairs), 
Washington, DC 20301-2400.
    Individual should provide full name, Social Security Number (if 
any), and date of birth, branch of military service, if applicable, as 
well as the requester's current address and telephone number.

Contesting record procedures:
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in OSD 
Administrative Instruction No. 81; 32 CFR part 311; or may be obtained 
from the system manager.

Record source categories:
    Sources for the information are the DoD and other Federal agencies, 
interviews and debriefings of returnees, confidential sources and other 
individuals; representatives of concerned organizations; resident 
aliens; foreign sources; and open publications.

Exemptions claimed for the system:
    Information specifically authorized to be classified under E.O. 
12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 
U.S.C. 552a(k)(1).
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 311. For additional information 
contact the system manager.
[FR Doc. 97-19563 Filed 7-24-97; 8:45 am]
BILLING CODE 5000-04-F