[Federal Register Volume 62, Number 141 (Wednesday, July 23, 1997)]
[Rules and Regulations]
[Pages 39453-39469]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-18601]


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INTERNATIONAL DEVELOPMENT COOPERATION AGENCY

Agency for International Development

48 CFR Chapter 7, Appendix D

[AIDAR Notice 97-2]
RIN 0412-AA-31


Direct USAID Contracts for Personal Services Abroad

AGENCY: Agency for International Development, IDCA.

ACTION: Final rule.

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SUMMARY: The AID Acquisition Regulation is being amended by revising 
and updating Appendix D, ``Direct-USAID Contracts with a U.S. Citizen 
or a U.S. Resident Alien for Personal Services Abroad'' in its 
entirety.

DATES: This rule is effective August 22, 1997.

FOR FURTHER INFORMATION CONTACT: M/OP/P, Mrs. Patricia L. Bullock, 
(703) 875-1534.

SUPPLEMENTARY INFORMATION: Specific changes to Appendix D include: (1) 
Removing the justification requirement for advisory and assistance 
services; (2) changing references to USAID's Handbook system, when 
possible, to the respective numbered reference in the Automated 
Directive System (ADS); (3) changing language to reflect the new 
identification of work in the New Management System (NMS); (4) revision 
of the Cover Page to reflect the coding in the NMS, as well as other 
administrative changes; (5) changing the class justification to apply 
only to those USPSCs contracted for in the Cooperating Country, and 
requiring the PSCs recruited outside the Cooperating Country be 
publicized on the Internet; (6) a clarification regarding who a USPSC 
may supervise; (7) removal of Prompt Pay language; (8) revising 
physical fitness and health room privileges by correcting amounts to be 
reimbursed for medicals for children 12 or under; (9) provision of a 
consumables allowance where appropriate; (10) revision of awards 
language to allow non-monetary awards; (11) adding the requirement that 
all USPSC positions must be classified and that approvals are required 
for certain positions; (12) incorporation of an optional schedule to be 
used for USPSCs when it is anticipated that incremental recurring cost 
funding will occur; (13) changing FS-1 salary to ES-6; and (14) adding 
guidance regarding subcontracting.
    The changes being made by this rule are not considered 
``significant'' under FAR 1.301 or FAR 1.501, and public comments have 
not been solicited. This rule will not have an impact on a substantial 
number of small entities or require any information collection, as 
contemplated by the Regulatory Flexibility Act or the Paper Work 
Reduction Act respectively. Because of the nature and subject matter of 
this rule, use of the proposed rule/public comment approach was not 
considered necessary. We decided to issue as a final rule; however, we 
welcome public comment on the material covered by this rule or any 
other part of the AIDAR at anytime. Comments or questions may be 
addressed as specified in the FOR FURTHER INFORMATION CONTACT section 
of the Preamble.
    Accordingly, for the reasons set forth above and under the 
authority of 22 U.S.C. 2381, as amended and E.O. 12163 of Sept. 29, 
1979, Appendix D of 48 CFR Chapter 7 is revised to read as follows:

APPENDIX D--DIRECT USAID CONTRACTS WITH A U.S. CITIZEN OR A U.S. 
RESIDENT ALIEN FOR PERSONAL SERVICES ABROAD

    1. General. (a) Purpose. This appendix sets forth the authority, 
policy, and procedures under which USAID contracts with a U.S. 
citizen or U.S. resident alien for personal services abroad.
    (b) Definitions. (1) Personal services contract (PSC) means a 
contract that, by its express terms or as administered, make the 
contractor personnel appear, in effect, Government employees (see 
FAR 37.104).
    (2) Employer-employee relationship means an employment 
relationship under a service contract with an individual which 
occurs when, as a result of the contract's terms or the manner of 
its administration during performance, the contractor is subject to 
the relatively continuous supervision and control of a Government 
officer or employee.
    (3) Non-person services contract means a contract under which 
the personnel rendering the services are not subject either by the 
contract's terms or by the manner of its administration, to the 
supervision and control usually prevailing in relationships between 
the Government and its employees.
    (4) Independent contractor relationship means a contract 
relationship in which the contractor is not subject to the 
supervision and control prevailing in relationships between the 
Government and its employees. Under this relationship, the 
Government does not normally supervise the performance of the work, 
control the days of the week or hours of the day in which it is to 
be performed, or the location of performance.
    (5) Resident hire means a U.S. citizen who, at the time of hire 
as a PSC, resides in the cooperating country as a spouse or 
dependent of a U.S. citizen employed by a U.S. government agency or 
under any U.S. government-financed contract or agreement, or for 
reasons other than for employment with a U.S. government agency or 
under any U.S. government-financed contract or agreement. A U.S. 
citizen for purposes of this definition also includes persons who at 
the time of contracting are lawfully admitted permanent residents of 
the United States.
    (6) U.S. resident alien means a non-U.S. citizen lawfully 
admitted for permanent residence in the United States.
    (7) Abroad means outside the United States and its territories 
and possessions.
    (8) USAID direct-hire employees means civilian employees 
appointed under USAID Handbook 25 procedures or superseding 
Automated Directive System (ADS) Chapters.
    2. Legal Basis. (a) Section 635(b) of the Foreign Assistance Act 
of 1961, as amended (hereinafter referred to as the ``FAA'') 
provides the Agency's contracting authority.
    (b) Section 636(a)(3) of the FAA (22 U.S.C. 2396(a)(3)) 
authorizes the Agency to enter into personal services contracts with 
individuals for personal services abroad and provides further that 
such individuals ``* * * shall not be regarded as employees of the 
U.S. Government for the purpose of any law administered by the Civil 
Service Commission.'' \1\
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    \1\ The Civil Service Commission is now the Federal Office of 
Personnel Management.
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    3. Applicability. (a) This appendix applies to all personal 
services contracts with U.S. citizens or U.S. resident aliens to 
provide assistance abroad under Section 636(a)(3) of the FAA.
    (b) This appendix does not apply to:
    (1) Nonpersonal services contracts with U.S. citizens or U.S. 
resident aliens; such contracts are covered by the basic text of the 
FAR (48 CFR Chapter 1) and the AIDAR (48 CFR Chapter 7).
    (2) Personal services contracts with individual Cooperating 
Country Nationals (CCNs) or Third Country Nationals (TCNs). Such 
contracts are covered by Appendix J of this chapter.
    (3) Other personal services arrangements covered by USAID 
Handbook 25--Employment and Promotion or superseding ADS Chapters.
    (4) Interagency agreements (e.g., PASAs and RSSAs covered by ADS 
306--Interagency Agreements.
    4. Policy. (a) General. USAID may finance, with either program 
or operating expense (OE) funds, the cost of personal services 
contracts as part of the Agency's program of foreign assistance by 
entering into a direct contract with an individual U.S. citizen or 
U.S. resident alien for personal services abroad.
    (1) Program funds. Under the authority of Section 635(h) of the 
FAA, program funds may be obligated for periods up to five years 
where necessary and appropriate to the accomplishment of the tasks 
involved.
    (2) Operating Expense Funds. Pursuant to USAID budget policy, OE 
funded salaries and other recurrent cost items may be forward funded 
for a period of up to three (3) months

[[Page 39454]]

beyond the fiscal year in which these funds were obligated. Non-
recurring cost items may be forward funded for periods not to exceed 
twenty-four (24) months where necessary and appropriate to 
accomplishment of the work.\2\
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    \2\ If there is a need, these contracts may be written for 5 
years also but funded only as outlined in paragraph 4(a) of this 
Appendix.
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    (b) Limitations on Personal Services Contracts. (1) Personal 
services contracts may only be used when adequate supervision is 
available.
    (2) Personal services contracts may be used for commercial 
activities. Commercial activities provide a product or service which 
could be obtained from a commercial source. See Attachment A of OMB 
Circular A-76 for a representative list of such activities.
    (3) Notwithstanding any other provision of USAID directives, 
regulations or delegations, U.S. citizen personal services 
contractors (USPSCs) may be delegated or assigned any authority, 
duty or responsibility delegable to U.S. citizen direct-hire 
employees (USDH employees) except that:
    a. They may not supervise U.S. direct-hire employees of USAID or 
other U.S. Government agencies. They may supervise USPSCs and non-
U.S. citizen employees.
    b. They may not be designated as Contracting Officers or 
delegated authority to sign obligating or subobligating documents.
    c. They may represent the agency, except that communications 
that reflect a final policy, planning or budget decision of the 
agency must be cleared by a USDH employee.
    d. They may participate in personnel selection matters, but may 
not be delegated authority to make a final decision on personnel 
selection.
    e. Exceptions to the limitations in this paragraph (b)(3) must 
be approved by the Assistant Administrator for Management (AA/M).
    (c) Withholdings and Fringe Benefits. (1) Personal services 
contractors (PSCs) are Government employees for purposes of the 
Internal Revenue Code (Title 26 of the United States Code) and are, 
therefore, subject to social security (FICA) and Federal income tax 
(FIT) withholdings. As employees, they are ineligible for the 
``foreign earned income'' exclusion under the Internal Revenue 
Service (IRS) regulations (see 26 CFR 1.911-3(c)(3)).
    (2) Personal services contractors are treated on par with other 
Government employees, except for programs based on any law 
administered by the Federal Office of Personnel Management (e.g., 
incentive awards, life insurance, health insurance, and retirement 
programs covered by 5 CFR Parts 530, 531, 831, 870, 871, and 890). 
While PSCs are ineligible to participate in any of these programs, 
the following fringe benefits are provided as a matter of policy:
    (i) The employer's FICA contribution for retirement purposes.
    (ii) A contribution against the actual cost of the PSC's annual 
health and life insurance costs. Proof of health and life insurance 
coverage and its actual cost to the PSC shall be submitted to the 
Contracting Officer before any contribution is made. (See also 
paragraph 4(c)(3) of this Appendix.)
    (A) The contribution for health insurance shall not exceed 50% 
of the actual cost to the PSC for his/her annual health insurance, 
or the maximum U.S. Government contribution for a direct-hire 
employee, as announced annually by the Office of Personnel 
Management, whichever is less. If the PSC is covered under a 
spouse's health insurance plan, where the spouse's employer pays 
some or all of the health insurance costs, the cost to the PSC for 
annual health insurance shall be considered to be zero.
    (B) The contribution for life insurance shall be up to 50% of 
the actual annual costs to the PSC for life insurance, not to exceed 
$500.00 per year.
    (iii) PSCs shall receive the same percentage pay comparability 
adjustment as U.S. Government employees subject to the availability 
of funds.
    (iv) PSCs shall receive a 3% annual salary increase subject to 
satisfactory performance documented in their annual written 
evaluation. Such increase may not exceed 3% without a deviation. 
This 3% limitation also applies to extensions of the same service or 
negotiations for a new contract for the same or similar services 
unless a deviation has been approved.
    (v) PSCs shall receive the following allowances and 
differentials provided in the State Department's Standardized 
Regulations (Government Civilians Foreign Areas) on the same basis 
as U.S. Government employees (except for U.S. resident hires, see 
paragraph 4(d) and Section 12, General Provisions, Clause 22, ``U.S. 
Resident Hire Personal Services Contractors''):
    (A) Temporary lodging allowance (Section 120),\3\
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    \3\ Mission Directors may authorize per diem in lieu of these 
allowances.
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    (B) Living quarters allowance (Section 130),\3\
    (C) Post allowance (Section 220),\3\
    (D) Supplemental post allowance (Section 230),\3\
    (E) Separate maintenance allowance (Section 260),\4\
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    \4\ These allowances are not authorized for short tours (i.e., 
less than a year).
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    (F) Education allowance (Section 270),\4\
    (G) Educational travel (Section 280),\4\
    (H) Post differential (Section 500),
    (I) Payments during evacuation/authorized departure (Section 
600), and
    (J) Danger pay (Section 650).
    (vi) Any allowance or differential that is not expressly stated 
in paragraph 4(c)(2)(v) is not authorized for any PSC unless a 
deviation is approved. The only exception is a consumables allowance 
if authorized for the post under Handbook 22 or superseding ADS 
Chapter.
    (vii) Health room services may be provided in accordance with 
the clause of this contract entitled ``Physical Fitness and Health 
Room Privileges.''
    (viii) PSCs are eligible to receive benefits for injury, 
disability, or death under the Federal Employees' Compensation Act 
since the law is administered by the Department of Labor not the 
Office of Personnel Management.
    (ix) PSCs are eligible to earn four hours of annual leave and 
four hours of sick leave for each two week period. However, PSCs 
with previous PSC service (not previous U.S. Government civilian or 
military service) earn either six hours of annual leave for each two 
week period if their previous PSC service exceeds 3 years (including 
10 hours annual leave for the final pay period of a calendar year), 
or eight hours of annual leave for each two week period if their 
previous PSC service exceeds 15 years.
    (3) A PSC who is a spouse of a current or retired Civil Service, 
Foreign Service, or Military Service member and who is covered by 
their spouse's Government health or life insurance policy is 
ineligible for the contribution under paragraph 4(c)(2)(ii) of this 
appendix.
    (4) Retired U.S. Government employees shall not be paid 
additional contributions for health or life insurance under their 
contract (since the Government will normally have already paid its 
contribution for the retiree) unless the employee can prove to the 
satisfaction of the Contracting Officer that his/her health and life 
insurance does not provide or specifically excludes coverage 
overseas. If coverage overseas is excluded, then eligibility as 
cited in paragraph 4(c)(3) applies.
    (5) Retired U.S. Government employees may be awarded Personal 
Services Contracts without any reduction in or offset against their 
Government annuity.
    (d) U.S. Resident Hire Personal Services Contractors. U.S. 
resident-hire PSCs are not eligible for any fringe benefits (except 
contributions for FICA, health insurance, and life insurance), 
including differentials and allowances unless such individuals can 
demonstrate to the satisfaction of the Contracting Officer that they 
have received similar benefits and allowances from their immediately 
previous employer in the cooperating country, or the Mission 
Director may determine that payment of such benefits would be 
consistent with the Mission's policy and practice and would be in 
the best interests of the U.S. Government.
    (e) Determining Salary for Personal Services Contractors. (1) 
There are two separate and distinct methods of establishing a salary 
for personal services contractors. Use of method number 1 is 
required unless justified and approved as provided for in paragraph 
(e)(1)(ii).
    (i) Method 1: Salaries for Personal Services Contractors shall 
be established based on the market value in the United States of the 
position being recruited for. This requires the Contracting Officer 
in coordination with the Technical Officer to determine the correct 
market value (a salary range) of the position to be filled. This 
method is required in establishing salary for all PSCs unless method 
2 is authorized as provided for in paragraph (e)(1)(ii). Contract 
Information Bulletin (CIB) 96-8 dated February 23, 1996 provides a 
guide which contains information concerning Preparation of Scopes of 
Work, Determination of Salary Class Grade, Salary Class Bench Marks 
and Salary Class Review. The market value of the position then 
becomes the basis along with the applicants' certified salary 
history on the SF 171, ``Personal Qualifications Statement'' for 
salary negotiations by the Contracting Officer. The SF 171 must be 
retained in the

[[Page 39455]]

permanent contract file. Any position which is determined to be 
above the GS-13 equivalent and exceeds six months in duration must 
be classified by M/HR/POD. The crucial point is the establishment of 
a realistic and reasonable market value for a job. The final 
determination regarding the reasonableness of a salary level rests 
with the Contracting Officer. Paying salaries using this method 
avoids ``rank in person'' salaries which are in excess of the value 
of the job being contracted for.
    (ii) Method 2: If approved in writing by the Mission Director or 
the cognizant Assistant Administrator, based on written 
justification, salary may be negotiated based on the applicant's 
current earnings adjusted in accordance with the factors set out in 
paragraphs (e)(1)(ii) (A) through (C). This approval requirement 
cannot be redelegated. Current earnings must be certified by the 
contractor on the SF 171, (see paragraph 6(b)(3) of this appendix). 
This is guidance for establishing initial salaries, not subsequent 
increases, for the same contractor performing the same function.
    (A) As a rule, up to a 3 percent increase above current earnings 
may be given. However, a 3 percent increase is awarded only to a PSC 
whose earnings are based on a period of twelve months or more; 2 
percent for established earnings of less than twelve months but not 
less than four months; or 1 percent for established earnings during 
the past four months.
    (B) Additional percentages may be given for the following 
factors. If a PSC has worked in a developing country for more than 
two years, an additional 1 percent may be awarded. Education related 
to the area of specialization and above the minimum qualification 
required may warrant an additional 1 percent, and those specialties 
for which there is keen competition in the employment market or a 
serious shortage category nationwide may be awarded an additional 2 
percent. In addition, related technical experience over 5 years may 
increase the percentage by 1 and over ten years by 3.
    (C) All requests for an initial rate of pay above 10 percent 
over current earnings must be approved in writing by the appropriate 
Assistant Administrator or Mission Director. Current earnings are 
actual earnings for work reasonably related to the position for 
which the applicant is being considered. Paragraphs 4(e)(1)(ii) (A) 
through (C) apply only to salary setting method number 2 in 
paragraph 4 (e)(1)(ii).
    (2) When an applicant has no current earnings history (e.g., a 
person returning to the workforce after an absence of a number of 
years) or when an applicant's current earnings history doesn't 
accurately reflect the applicant's job market worth (e.g., a Peace 
Corps volunteer), every effort should be made to establish a market 
value for the position as a basis for negotiation, notwithstanding 
the lack of a current earnings history, provided that the applicant 
has the full qualifications for the job and could command a similar 
salary in the open job market.
    (3) Salaries in excess of the ES-6 level must also be approved 
by the Procurement Executive based upon a memorandum through the 
appropriate Assistant Administrator or Mission Director and 
Contracting Officer, as provided for in internal guidelines on 
``Approval Procedures for Contractor Salaries''. This approval level 
cannot be redelegated.
    (f) Incentive Awards. U.S. PSCs are not eligible to receive 
monetary awards. They are eligible for non-monetary awards such as 
certificates.
    (g) Annual Salary Increase. PSC contracts written for more than 
one year should provide for a 3% annual increase based on 
satisfactory performance documented in their annual written 
evaluations.
    (h) Pay Comparability Adjustment. PSCs shall receive the same 
percentage pay comparability adjustment as that received by U.S. 
Government employees subject to the availability of funds.
    (i) Subcontracting. PSCs are U.S. Government employees and may 
not be called upon (or permitted) to subcontract out any part of 
their work. Funds for subcontracting have no place in the budget of 
a personal services contract. Support services, equipment, and 
supplies (e.g., typing and report preparation, paper, pens, 
computers, and furniture) should be furnished to PSCs just as they 
would be to direct-hire employees. To the extent that direct-hire 
personnel may be authorized to purchase supporting services or 
supplies under a travel authorization, so may PSCs; otherwise, 
contracts for personal services should not contain any funds for 
procurement.
    5. Soliciting for Personal Services Contracts. (a) Technical 
Officer's Responsibilities. The Technical Officer will prepare a 
written detailed statement of duties and a statement of minimum 
qualifications to cover the position being recruited for. The 
statement shall be included in the procurement request (the 
Acquisition & Assistance Request Document) e.g., the request shall 
also include the following additional information as a minimum:
    (1) The specific foreign location(s) where the work is to be 
performed, including any travel requirements (with an estimate of 
frequency);
    (2) The length of the contract, with beginning and ending dates, 
plus any options for renewal or extension;
    (3) The basic education, training, experience, and skills 
required for the position;
    (4) An estimate of what a comparable GS/FS equivalent position 
should cost, including basic salary, allowances, and differentials, 
if appropriate; and
    (5) A list of Government or host country furnished items (e.g., 
housing).
    (b) Contracting Officer's Responsibilities. (1) The Contracting 
Officer will prepare the solicitation for personal services which 
shall contain:
    (i) Three sets of SF 171s and SF 171As. (Upon receipt, one copy 
of each SF 171 and SF 171A shall be forwarded to the Project 
Officer.)
    (ii) A detailed statement of duties or a completed position 
description for the position being recruited for.
    (iii) A copy of the prescribed contract Cover Page, Contract 
Schedule, General Provisions as appropriate, as well as the FAR 
Clauses to be incorporated in full text and by reference.
    (iv) A copy of the USAID General Notice entitled ``Employee 
Review of the New Standards of Conduct''.
    (2) The Contracting Officer shall comply with the requirements 
of (48 CFR) AIDAR 706.302-70(c) as detailed in paragraph 5(c) except 
those recruited from the U.S.
    (c) Competition. (1) Under (48 CFR) AIDAR 706.302-70(b)(1), 
Personal Services Contracts (except those recruited from the U.S.) 
are exempt from the requirements for full and open competition with 
two limitations that must be observed by Contracting Officers:
    (i) Offers are to be requested from as many potential offerors 
as is practicable under the circumstances, and
    (ii) A justification supporting less than full and open 
competition must be prepared in accordance with FAR 6.303.
    (2) PSCs With Untied States Citizens or Resident Aliens 
Recruited from Outside the Cooperating Country. Solicitations for 
PSCs recruited outside the cooperating country must be publicized 
via the Agency's External Home Page on the Internet under the 
caption ``Business & Procurement, USAID Procurements.'' Instructions 
regarding how to access the External Internet and the information to 
be provided have been approved and included in a CIB. A 
justification under FAR 6.303 is not required when this procedure is 
followed.
    (3) A class justification was approved by the USAID Procurement 
Executive to satisfy the requirements of (48 CFR) AIDAR 706.302-
70(c)(2) for a justification in accordance with FAR 6.303. This 
class justification for Personal Services Contracts with U.S. 
Citizens may only be used for those who are recruited locally 
subject to the following conditions:
    (i) The position was publicized locally in accordance with 
established Mission policy or procedure, or the procedures in 
paragraph 5(c)(ii) was followed;
    (ii) As an alternative to the procedures in paragraphs 5(c) (i) 
and (ii), at least 3 individuals were considered by consulting 
source lists (e.g., applications or resumes on hand) or conducting 
other informal solicitation.
    (iii) Extensions or renewals with the same individual for 
continuing services do not need to be publicized.
    (iv) A copy of the class justification (which was distributed to 
all USAID Contracting Officers via Contract Information Bulletin) 
must be included in the contract file, together with a written 
statement, signed by the Contracting Officer, that the contract is 
being awarded pursuant to (48 CFR) AIDAR 706.302-70(b)(1); that the 
conditions for use of this class justification have been met; and 
that the cost of the contract is fair and reasonable.
    (4) If the appropriate competitive procedure in paragraph 5(3) 
is not followed, the Contracting Officer must prepare a separate 
justification as required under (48 CFR) AIDAR 706.302-70(c)(2).
    (5) Since the award of a Personal Services Contract is based on 
technical qualifications, not price, and since the SF 171, 
``Personal

[[Page 39456]]

Qualifications Statement'', and SF 171A, ``Continuation Sheet for 
Standard Form 171'', are used to solicit for such contracts, FAR 
subparts 15.4 and 15.5 and FAR parts 52 and 53 are inappropriate and 
shall not be used. Instead, the solicitation and selection 
procedures outlined in this Appendix shall govern.
    6. Negotiating a Personal Services Contract. Negotiating a 
Personal Services Contract is significantly different from 
negotiating a nonpersonal services contract because it establishes 
an employer-employee relationship; therefore, the selection 
procedures are more akin to the personnel selection procedures.
    (a) Technical Officer's Responsibilities. The Technical Officer 
shall be responsible for reviewing and evaluating the applications 
(i.e., SF 171s) received in response to the solicitation issued by 
the Contracting Officer. If deemed appropriate, interviews may be 
conducted with the applicants before the final selection is 
submitted to the Contracting Officer.
    (b) Contracting Officer's Responsibilities. (1) The Contracting 
Officer shall forward a copy of each SF 171 received under the 
solicitation to the Project Officer for evaluation.
    (2) On receipt of the Technical Officer's recommendation, the 
Contracting Officer shall conduct negotiations with the recommended 
applicant. Normally, the Contracting Officer shall negotiate only 
the salary (see the salary setting coverage in paragraph 4(e) of 
this Appendix). The terms and conditions of the contract, including 
differentials and allowances, are not negotiable or waivable without 
a properly approved deviation (see (48 CFR) AIDAR 701.470). If the 
Contracting Officer can negotiate a salary that is fair and 
reasonable, then the award shall be made.
    (3) The Contracting Officer shall use the certified salary 
history on the SF 171 as the basis for salary negotiations, along 
with the market value of the position being recruited for (unless 
approval not to use market value has been granted under paragraph 
4(e)(1)(ii)), and the Technical Officer's cost estimate.
    (4) The Contracting Officer will obtain two copies of IRS Form 
W-4, ``Employee's Withholding Allowance Certificate'', from the 
successful applicant. (Upon receipt, the Contracting Officer will 
forward one copy of the W-4 to the Office of the Controller.)
    (5) Security clearance is required for all U.S. citizens 
entering into USAID PSCs. The Contracting Officer will obtain four 
sets of SF 86, ``Security Investigation Data for Sensitive 
Position'', from the successful applicant and forward them to the 
Office of Security. PSCs may receive a preliminary clearance and be 
placed under contract prior to receipt of clearance provided the 
appropriate paper work has been completed, reviewed by IG/SEC/PSI 
and acknowledged as a ``no objection'' to the appropriate Mission. 
See General Provision 24 in section 12 of this Appendix.
    7. Executing a Personal Services Contract. Contracting Officers 
or Heads of Contracting Activities, whether USAID/W or Mission, may 
execute Personal Services Contracts, provided that the amount of the 
contract does not exceed the contracting authority that has been 
redelegated to them. In executing a Personal Services Contract, the 
Contracting Officer is responsible for insuring that:
    (a) The proposed contract is within his/her delegated authority;
    (b) A Request Number covering the proposed contract has been 
received;
    (c) The position has been classified by either the Mission or M/
HR/POD (see CIB 96-8) and the classification is in the contract 
file;
    (d) The proposed Statement of Duties is contractible, contains a 
statement of minimum qualifications from the technical office 
requesting the services, and is suitable to the use of a Personal 
Services Contract in that:
    (1) Performance of the proposed work requires or is best suited 
for an employer-employee relationship, and is thus not suited to the 
use of a non-personal services contract;
    (2) The Statement of Duties does not require performance of any 
function normally reserved for Federal employees (see paragraph 4(b) 
of this Appendix); and
    (3) There is no apparent conflict of interest involved (if the 
Contracting Officer believes that a conflict of interest may exist, 
the question should be referred to the cognizant legal counsel);
    (e) Selection of the contractor is documented and justified. (48 
CFR) AIDAR 706.302-70(b)(1) provides an exception to the requirement 
for full and open competition for Personal Services Contracts abroad 
(see paragraph 5(c) of this Appendix);
    (f) The standard contract format prescribed for Personal 
Services Contracts (Sections 10, 11, 12 and 13 to this Appendix) is 
used; or that any necessary deviations are processed as required by 
(48 CFR) AIDAR 701.470.

    (Note: The prescribed contract format is designed for use with 
contractors who are residing in the U.S. when hired. If the contract 
is with a U.S. citizen residing in the cooperating country when 
hired, contract provisions governing physical fitness and travel/
transportation expenses, and home leave, allowances, and orientation 
should be suitably modified (see paragraph 4(d) of this Appendix)).

These modifications are not considered deviations subject to (48 
CFR) AIDAR 701.470. (Justification and explanation of these 
modifications is to be included in the contract file);
    (g) Orientation is arranged in accordance with General Provision 
23 in section 12 of this Appendix;
    (h) The contractor has submitted the names, addresses, and 
telephone numbers of at least two persons who may be notified in the 
event of an emergency (this information is to be retained in the 
contract file);
    (i) The contract is complete and correct and all information 
required on the contract Cover Page (USAID Form 1420-36A) has been 
entered;
    (j) The contract has been signed by the Contracting Office and 
the contractor, and fully executed copies are properly distributed;
    (k) The following clearances, approvals and forms have been 
obtained, properly completed, and placed in the contract file before 
the contract is signed by both parties;
    (1) Evidence of job classification in the file by the Mission 
except for grade equivalents above GS-13. For those positions with 
grade equivalent above GS-13, evidence of job classification done by 
M/HR/POD;
    (2) Security clearance, including the completed SF 86, to the 
extent required by USAID Handbook 6, Security or superseding ADS 
Chapter, (see General Provisions 14 and 24 in section 12 of this 
Appendix);
    (3) Mission, host country, Human Resources Office, and technical 
office clearance, as appropriate;
    (4) Medical examinations and certifications as required by the 
contract general provision entitled ``Physical Fitness and Health 
Room Privileges'';
    (5) One original executed IRS Form W-4 entitled ``Employee's 
Withholding Allowance Certificate'', and one copy, shall be 
obtained. The original shall be sent to the Controller of the paying 
office and one shall be placed in the contract file;
    (6) Evidence of DAA/HR clearance that the position may be filled 
by PSC.
    (7) The approval for any salary in excess of ES-6, in accordance 
with Appendix G of this chapter;
    (8) A copy of the class justification or other appropriate 
explanation and support required by (48 CFR) AIDAR 706.302-70, if 
applicable;
    (9) Any deviation to the policy or procedures of this appendix, 
processed and approved under (48 CFR) AIDAR 701.470;
    (10) A fully executed SF 171, and a copy of the position 
classification, and approved deviation, if appropriate;
    (11) The Memorandum of Negotiation; and
    (12) The Contracting Officer's signed certification that 
competition requirements have been satisfied as described in 
paragraph 5(c) of the policy text of this Appendix. The 
certification shall be a part of the Memorandum of Negotiations.
    (l) Funds for the contract are properly obligated to preclude 
violation of the Anti-Deficiency Act, 31 U.S.C. 1341 (the 
Contracting Officer ensures that the contract has been properly 
recorded by the appropriate accounting office prior to its release 
for the signature of the selected contractor);
    (m) The contractor receives and understands the USAID General 
Notice entitled ``Employee Review of the New Standards of Conduct'' 
and a copy is attached to each contract as provided for in paragraph 
(c) of General Provision 1, section 12;
    (n) Agency conflict of interest requirements as set out in the 
General Notice ``Employee Review of the New Standards of Conduct'' 
are met by the contractor prior to his/her reporting for duty;
    (o) A copy of a Checklist for Personal Services contractors 
which may be in the format set out in this section or another format 
convenient for the Contracting Officer, provided that a memorandum 
containing all of the information described in this section 7 shall 
be prepared for each PSC and placed in the contract file;
    (p) The contractor understands that he/she is an employee of the 
United States for purposes of the Foreign Assistance Act of 1961, as 
amended, and the Internal Revenue

[[Page 39457]]

Code (Title 26 of the United States Code). This subjects the 
employee to withholding for both FICA and Federal Income Tax and 
precludes the employee from receiving the Federal Earned Income Tax 
exclusion of 26 U.S.C. Section 911. See Special Note on the Cover 
Page of USAID Form 1420-36.
    (q) The contractor also understands that he/she may commence 
work prior to the completion of the security clearance. However, 
until such time as clearance is received, the contractor may not 
have access to classified or administratively controlled materials. 
Failure to obtain clearances will constitute cause for termination.
    8. Post Audit. The Inspector General, or his/her designee, 
audits the Personal Services Contracts of all contracting activities 
for the purpose of ensuring conformance to applicable policy and 
regulations.
    9. Contracting Format. The prescribed Contract Cover Page, 
Contract Schedule, General Provisions, and appropriate Federal 
Acquisition Regulations (FAR) clauses for Personal Services 
Contracts covered by this appendix are included as follows:
    10. Form USAID 1420-36, ``Cover Page'' and ``Schedule''.
    11. Optional Schedule With a U.S. Citizen or U.S. Resident 
Alien.
    12. General Provisions.
    13. FAR Clauses to be Incorporated in Full Text in Personal 
Services Contracts.
    14. FAR Clauses to be incorporated by reference in Personal 
Services Contracts.
    10. Form USAID 1420-36, ``Cover Page'' and ``Schedule''.

Contract With a U.S. Citizen or U.S. Resident Alien for Personal 
Services Abroad--Form AID 1420-36A (11/96) (Cover Page)

BILLING CODE 6116-01-M
      

[[Page 39458]]

[GRAPHIC] [TIFF OMITTED] TR23JY97.000



[[Page 39459]]

BILLING CODE 6116-01-C

PRIVACY ACT STATEMENT

    This information is provided pursuant to Public Law 93-579 
(Privacy Act of 1974), December 31, 1974, for individuals who 
complete this form.
    The Executive Office of the President, Office of Management and 
Budget has required that all departments and agencies comply with 
the reporting requirements of Section 6041 of the Internal Revenue 
Code, Section 6041 states that all departments and agencies making 
payments totalling $600 or more in one year to a recipient for 
services provided must be reported to the Internal Revenue Service 
(IRS). The SSN and all financial numbers will be disclosed to U.S. 
Agency for International Development (USAID) payroll office 
personnel and personnel in the Department of the Treasury, Division 
of Disbursements. USAID will use this SSN to complete Form W-2 of 
the Code on employee compensation. Disclosure by the personal 
services contractor of the SSN is necessary to obtain the services, 
benefits or processes provided by this contract. Disclosure of the 
SSN may be made outside USAID (a) pursuant to any applicable routine 
use listed in USAID's Notice for implementing the Privacy Act as 
published in the Federal Register or (b) when disclosure by virtue 
of a contract being a public document after signatures is authorized 
under the Freedom of Information Act.

Schedule

    (The Illustrated Schedule consists of this Table of Contents--
Articles I-VI, and the General Provisions.)

TABLE OF CONTENTS

Article I--Statement of Duties
Article II--Period of Service Overseas
Article III--Contractor's Compensation and Reimbursement in U.S. 
Dollars
Article IV--Costs Reimbursable and Logistic Support
Article V--Precontract Expenses
Article VI--Additional Clauses

    General Provisions:
    The following provisions numbered as shown below omitting 
number(s) ______, are the General Provisions (GPs) of this Contract:

1. Definitions
2. Laws and Regulations Applicable Abroad
3. Physical Fitness and Health Room Privileges
4. Workweek and Compensation (Pay Comparability Adjustments)
5. Leave and Holidays
6. Differential and Allowances
7. Social Security, Federal Income Tax and Foreign Earned Income
8. Advance of Dollar Funds
9. Insurance
10. Travel and Transportation Expenses
11. Payment
12. Conversion of U.S. Dollars to Local Currency
13. Post of Assignment Privileges
14. Security Requirements
15. Contractor-Mission Relationships
16. Termination
17. Release of Information
18. Notices
19. Reports
20. Use of Pouch Facilities
21. Biographical Data
22. Resident Hire PSC
23. Orientation and Language Training
24. Conditions for Contracting Prior to Receipt of Security 
Clearance
25. Medical Evacuation Services
26. Governing Law

    For each tour of duty, attach the applicable General Provisions.
    Schedule: (Note: Use of the following Schedule Articles are not 
mandatory. They are intended to serve as guidelines for contracting 
offices in drafting contract schedules. Article language may be 
changed to suit the needs of the particular contract).

Article I--Statement of Duties

    (The statement of duties shall include:
    A. General statement of the purpose of the contract.
    B. Statement of duties to be performed.
    C. Any USAID consultation or orientation.)

Article II--Period of Service Overseas

    Within ______ days after written notice from the Contracting 
Officer that all clearances, including the doctor's statement of 
medical opinion required under General Provision Clause 4, have been 
received or unless another date is specified by the Contracting 
Officer in writing, the contractor shall proceed to ______ where he/
she shall promptly commence performance of the duties specified 
above. The contractor's period of service overseas shall be 
approximately ______ in ______. (Specify time of duties in each 
location as well as authorized stopovers with purpose of each.)

Article III--Contractor's Compensation and Reimbursement in U.S. 
Dollars

    A. Except to the extent reimbursement is payable in the currency 
of the Cooperating Country pursuant to Article IV, USAID shall pay 
the contractor compensation after it has accrued and reimburse him/
her in U.S. dollars for necessary and reasonable costs actually 
incurred by him/her in the performance of this contract within the 
categories listed in paragraph C, below, and subject to the 
conditions and limitations applicable thereto as set out herein and 
in the attached General Provisions (GP).
    B. The amount budgeted and available as personal compensation to 
the contractor is calculated to cover a calendar period of 
approximately ______ (days) (weeks) (months) (years) which is to 
include:
    (1) vacation, sick, and home leave which may be earned during 
the contractor's tour of duty (GP Clause 5);
    (2) ______ days for authorized travel (GP Clause 10); and
    (3) ______ days for orientation and consultation in the United 
States (GP Clause 23).
    C. Allowable Costs: 1. Compensation at the rate of $______ per 
(year) (month) (week) (day). Adjustments in compensation (pay) for 
periods when the contractor is not in compensable pay status shall 
be calculated as follows:
    Rate of $______ per (day) (hour).
    Contingency for Compensation (Pay Comparability) Adjustments. 
$______.
    Annual Salary increase (3%) $______.
    2. Overtime (Unless specifically authorized in the Schedule of 
this contract, no overtime hours shall be allowed hereunder.) 
$______.
    * 3. Overseas Differential (Ref. GP Clause No. 6.) Rate $______ 
and Contingency $______=Total $______.
---------------------------------------------------------------------------

    * If post differential is applicable to the assigned post, a 
contingency for the adjusted amount of differential resulting from 
compensation (pay comparability) adjustment should be included.
---------------------------------------------------------------------------

    ** 4. Allowances in Cooperating Country (Ref. GP Clause 6.) 
$______.
---------------------------------------------------------------------------

    ** Do not include the value of any costs to be paid or 
reimbursed in local currency.
---------------------------------------------------------------------------

    ** 5. Travel and Transportation (Ref. GP Clause 10.) (Includes 
the value of GTRs furnished by the Government, not payable to 
contractor). $______.
    a. United States  $______
    b. International  $______
    c. Cooperating and Third Country  $______
    Subtotal Item 5  $______
    ** 6. Subsistence or Per Diem (Ref. GP Clause 10.)
    a. Untied States  $______
    b. International  $______
    c. Cooperating and Third Country  $______.
    Subtotal Item 6  $______
    7. Other Direct Costs.
    a. Health and Life Insturance  $______
    b. Precontract Costs, passport, visa, inoculations, etc. (Ref. 
GP Clause 8.) $______
    c. Physical Examination (Ref. GP Clause 3.)  $______
    d. Communications, Miscellaneous.  $______
    Subtotal Item 7  $______
    8. F.I.C.A.-U.S.G. Contribution (not payable to contractor).  
$______
    D. Maximum U.S.-Dollar Obligation:
    In no event shall the maximum U.S.-dollar obligation under this 
contract exceed $______. Contractor shall keep a close account of 
all obligations he/she incurs and accrues hereunder and promptly 
notify the Contracting Officer whenever in his/her opinion the said 
maximum is not sufficient to cover all compensation and costs 
reimbursable in U.S. dollars which he/she anticipates under the 
contract.

Article IV--Costs Reimbursable and Logistic Support

    A. General: The contractor shall be provided with or reimbursed 
in local currency (______) for the following:

[Complete]

    B. Method of Payment of Local Currency Costs: Those contract 
costs which are specified as local currency costs in paragraph A 
above, if not furnished in kind by the cooperating government or the 
Mission, shall be paid to the contractor in a manner adapted to the 
local situation, based on vouchers submitted in accordance with 
General Provision Clause 11. The documentation for such costs shall 
be on such forms and in such manner as the Mission Director shall 
prescribe.

[[Page 39460]]

[Complete]

Article V--Precontract Expenses

    No expense incurred before execution of this contract will be 
reimbursed unless such expense was incurred after receipt and 
acceptance of a precontract expense letter issued to the contractor 
by the Contracting Officer, and then only in accordance with the 
provisions and limitations contained in such letter. The rights and 
obligations created by such letter shall be considered as merged 
into this contract.

Article VI--Additional Clauses

    (Additional Schedule Clauses may be added such as the 
implementation of General Provisions or Additional Clauses.)

11. Optional Schedule With a U.S. Citizen or U.S. Resident Alien

 A U.S. Citizen or a U.S. Resident Alien PSC Contract No. ______

TABLE OF CONTENTS

(Optional Schedule)

    (Use of the Optional Schedule is not mandatory. It is intended 
to serve as an alternate procedure for OE funded U.S. PSCs or U.S. 
Resident Alien PSCs. The Schedule is for use when the Contracting 
Officer anticipates incremental recurring cost funded contracts.
    Use of the Optional Schedule eliminates the need to amend the 
contract each time funds are obligated. However, the Contracting 
Officer is required to amend each contract not less than twice 
during a 12 month period to ensure that the contract record of 
obligations is up to date and agrees with the figures in the master 
funding document.)
    The Schedule on pages ______ thru ______ consists of this Table 
of Contents and the following Articles:

Article I--Statement of Duties
Article II--Period of Service Overseas
Article III--Contractor's Compensation and Reimbursement in U.S. 
Dollars
Article IV--Costs Reimbursable and Logistic Support
Article V--Precontract Expenses
Article VI--Additional Clauses

    General Provisions:
    The following provisions, numbered as shown below, omitting 
number(s) ______, are the General Provisions (GP) of this Contract:

1. Definitions
2. Laws and Regulations Applicable Abroad
3. Physical Fitness and Health Room Privileges
4. Workweek and Compensation (Pay Comparability Adjustments)
5. Leave and Holidays
6. Differential and Allowances
7. Social Security and Federal Income Tax
8. Advance of Dollar Funds
9. Insurance
10. Travel and Transportation Expenses
11. Payment
12. Conversion of U.S. Dollars of Local Currency
13. Post of Assignment Privileges
14. Security Requirements
15. Contractor-Mission Relationships
16. Termination
17. Release of Information
18. Notices
19. Reports
20. Use of Pouch Facilities
21. Biographical Data
22. Resident Hire PSC
23. Orientation and Language Training
24. Conditions for Contracting Prior to Receipt of Security 
Clearance
25. Medical Evacuation Services
26. Governing Law

    For each tour of duty, attach the applicable General Provisions.

Article I--Statement of Duties.

    (The statement of duties shall include:
    A. General statement of the purpose of the contract.
    B. Statement of duties to be performed.
    C. Any USAID consultation or orientation.)

Article II--Period of Service Overseas.

    Within ______ days after written notice form the Contracting 
Officer that all clearances, including the doctor's statement of 
medical opinion required under General Provision Clause 3, have been 
received or unless another date is specified by the Contracting 
Officer in writing, the contractor shall proceed to ______ where he/
she shall promptly commence performance of the duties specified 
above. The contractor's period of service overseas shall be 
approximately ______ in ______. (Specify time of duties in each 
location as well as authorized stopovers with purpose of each.)

Article III--Contractor's Compensation and Reimbursement in U.S. 
Dollars.

    A. Except to the extent reimbursement is payable in the currency 
of the Cooperating Country pursuant to Article IV, USAID shall pay 
the contractor compensation after it has accrued and reimburse him/
her in U.S. dollars for necessary and reasonable costs actually 
incurred by him/her in the performance of this contract within the 
categories listed in paragraph C, below, and subject to the 
conditions and limitations applicable thereto as set out herein and 
in the attached General Provisions (GP).
    B. The amount budgeted and available as personal compensation to 
the contractor is calculated to cover a calendar period of 
approximately ______ (days) (weeks) (months) (years) which is to 
include:
    1. Vacation, sick, and home leave which may be earned during the 
contractor's tour of duty (GP Clause 5);
    2. ______ days for authorized travel (GP Clause 10); and
    3. ______ days for orientation and consultation in the United 
States (GP Clause 23).
    C. Allowable Costs: 1. The following illustrative budget details 
allowable costs under this contract and provides estimated 
incremental recurrent cost funding in the total amount shown. 
Additional funds for the full term of this contract will be provided 
by the preparation of a master PSC funding document issued by the 
Mission Controller for the purpose of providing additional funding 
for a specific period. The master PSC funding document will be 
attached to this contract and will form a part of the executed 
contract while also serving to amend the budget.
    2. Compensation at the rate of $______ per (year) (month) (week) 
(day). Adjustments in compensation (pay) for periods when the 
contractor is not in compensable pay status shall be calculated as 
follows:
    Rate of $______ per (day) (hour).
    Contingency for Compensation (Pay Comparability Adjustments.) 
$______
    Annual Salary increase (3%) $______
    3. Overtime (Unless specifically authorized in the Schedule of 
this contract, no overtime hours shall be allowed hereunder.) 
$______
    * 4. Overseas Differential (Ref. GP Clause No. 6.) Rate $______ 
and Contingency $______ = Total $______.
    ** 5. Allowances in Cooperating Country (Ref. GP Clause 6.) 
$______
---------------------------------------------------------------------------

    * If post differential is applicable to the assigned post, a 
contingency for the adjusted amount of differential resulting from 
compensation (pay comparability) adjustment should be included.
---------------------------------------------------------------------------

    ** 6. Travel and Transportation (Ref. GP Clause 10.) (Includes 
the value of GTRs furnished by the Government, not payable to 
contractor). $______.
---------------------------------------------------------------------------

    ** Do not include the value of any costs to be paid or 
reimbursed in local currency.
---------------------------------------------------------------------------

    a. United States  $______
    b. International  $______
    c. Cooperating and Third Country  $______
    Subtotal Item 6  $______
    **7. Subsistence or Per Diem (Ref. GP Clause 10.)
    a. United States  $______
    b. International  $______
    c. Cooperating and Third Country  $______
    Subtotal Item 7  $______
    **8. Other Direct Costs
    a. Health and Life Insurance (Ref. GP Clause 9.)  $______
    b. Precontract Costs, passport, visa, inoculations, etc. (Ref. 
GP Clause 8.)  $______
    c. Physical Examination (Ref. GP Clause 3.)  $______
    d. Communications, Miscellaneous Subtotal Item 8  $______
    9. F.I.C.A.--U.S.G. contribution (not payable to contractor).  
$______
    D. Maximum U.S.-Dollar Obligation: In no event shall the maximum 
U.S.-dollar obligation under this contract exceed $______.
    E. Salary changes and personnel-related contract actions will be 
made by processing the same forms as used in making such changes and 
actions for direct-hire employees. When issued by the Contracting 
Officer, the forms utilized will be attached to the contract and 
will form a part of the contract terms and conditions.
    F. Any adjustment or increase in the compensation granted to 
direct-hire employees will be allowed for in PSCs subject to the 
availability of funds. Such an adjustment will be effected by a mass 
pay adjustment notice from the Contracting Officer, which will be 
attached to the contract and form a part of the executed contract.
    G. At the end of each year of satisfactory service, PSC 
contractors will be eligible to receive an increase equal to 3% 
pending availability of funds provided their services

[[Page 39461]]

have been satisfactory. Such increase will be effected by the 
execution of an SF-1126, payroll change slip which is to be attached 
to each contract and each action forms a part of the official 
contract file.
    H. The master PSC funding document may not exceed the term or 
estimated total cost of this contract. Notwithstanding that 
additional funds are obligated under this contract through the 
issuance and attachment of the master PSC funding document, all 
other contract terms and conditions remain in full effect.

Article IV--Costs Reimbursable and Logistic Support

    A. General: The contractor shall be provided with or reimbursed 
in local currency (______) for the following:

[Complete]

    B. Method of Payment of Local Currency Costs: Those contract 
costs which are specified as local currency costs in paragraph A 
above, if not furnished in kind by the cooperating government or the 
Mission, shall be paid to the contractor in a manner adapted to the 
local situation, based on vouchers submitted in accordance with 
General Provision Clause 12. The documentation for such costs shall 
be on such forms and in such manner as the Mission Director shall 
prescribe.

Article V--Precontract Expenses

    No expense incurred before execution of this contract will be 
reimbursed unless such expense was incurred after receipt and 
acceptance of a precontract expense letter issued to the contractor 
by the Contracting Officer, and then only in accordance with the 
provisions and limitations contained in such letter. The rights and 
obligations created by such letter shall be considered as merged 
into this contract.

Article VI--Additional Clauses

    (Additional Schedule Clauses may be added such as the 
implementation of General Provisions or Additional Clauses.)

12. General Provisions

Contract With a U.S. Citizen or a U.S. Resident Alien for Personal 
Services Abroad

    The following clauses are to be used (when applicable), for both 
tours of duty of less than 1 year as well as 1 year or more.

 INDEX OF CLAUSES

1. Definitions
2. Compliance with Laws and Regulations Applicable Abroad
3. Physical Fitness and Health Room Privileges
4. Workweek and Compensation (Pay Comparability Adjustments)
5. Leave and Holidays
6. Differential and Allowances
7. Social Security, Federal Income Tax, and Foreign Earned Income
8. Advance of Dollar Funds
9. Insurance
10. Travel and Transportation Expenses
11. Payment
12. Conversion of U.S. Dollars to Local Currency
13. Post of Assignment Privileges
14. Security Requirements
15. Contractor-Mission Relationships
16. Termination
17. Release of Information
18. Notices
19. Reports
20. Use of Pouch Facilities
21. Biographical Data
22. U.S. Resident Hire Personal Services Contractor
23. Orientation and Language Training
24. Conditions for Contracting Prior to Receipt of Security 
Clearance
25. Medical Evacuation (MEDEVAC) Services
26. Governing Law

1. Definitions (June 1990)

    (a) USAID shall mean the Agency for International Development.
    (b) Administrator shall mean the Administrator or the Deputy 
Administrator of USAID.
    (c) Contracting Officer shall mean a person with the authority 
to enter into, administer, and/or terminate contracts and make 
related determinations and findings. The term includes certain 
authorized representatives of the Contracting Officer acting within 
the limits of their authority as delegated by the Contracting 
Officer.
    (d) Contractor shall mean the individual engaged to serve under 
this contract.
    (e) Cooperating Country shall mean the foreign country in or for 
which services are to be rendered hereunder.
    (f) Cooperating Government shall mean the government of the 
Cooperating Country.
    (g) Government shall mean the United States Government.
    (h) Local currency shall mean the currency of the Cooperating 
Country.
    (i) Mission shall mean the United States USAID Mission, or 
principal USAID office, in the Cooperating Country, or USAID/
Washington (USAID/W).
    (j) Mission Director shall mean the principal officer in the 
Mission in the Cooperating Country, or his/her designated 
representative.
    (k) Technical Officer shall mean the USAID official to whom the 
contractor reports, and who is responsible for monitoring the 
contractor's performance.
    (l) Tour of duty shall mean the contractor's period of service 
under this contract and shall include orientation in the United 
States (less language training), authorized leave, and international 
travel.
    (m) Traveler shall mean--
    (1) The contractor in authorized travel status or
    (2) Dependents of the contractor who are in authorized travel 
status.
    (n) Dependents means:
    (1)Spouse.
    (2) Children (including step and adopted children) who are 
unmarried and under 21 years of age or, regardless of age, are 
incapable of self-support.
    (3) Parents (including step and legally adoptive parents) of the 
employee or of the spouse, when such parents are at least 51 percent 
dependent on the contractor for support.
    (4) Sisters and brothers (including step or adoptive sisters or 
brothers) of the contractor, or of the spouse, when such sisters and 
brothers are at least 51 percent dependent on the contractor for 
support, unmarried and under 21 years of age, or regardless of age, 
are incapable of self-support.
    (o) U.S. Resident Alien, as used in this contract, shall mean an 
alien immigrant, legally resident in the United States, the 
Commonwealth of Puerto Rico, or the possessions of the United 
States, and having a valid ``Alien Registration and Receipt Card'' 
(Immigration and Naturalization Service forms I-151 or I-551).
    (p) U.S. Resident Hire Personal Services Contractor (PSC) means 
a U.S. citizen who, at the time of hiring as a PSC, resides in the 
Cooperating Country:
    (1) As a spouse or dependent of a U.S. citizen employed by a 
U.S. Government Agency or under any U.S. Government-financed 
contract or agreement, or
    (2) For reasons other than for employment with a U.S. Government 
Agency or under any U.S. Government-financed contract or agreement. 
A U.S. citizen for purposes of this definition also includes a 
person who at the time of contracting, is a lawfully admitted 
permanent resident of the United States.

2. Compliance With Laws and Regulations Applicable Abroad (July 1993)

    (a) Conformity to Laws and Regulations of the Cooperating 
Country. Contractor agrees that, while in the cooperating country, 
he/she as well as authorized dependents will abide by all applicable 
laws and regulations of the cooperating country and political 
subdivisions thereof.
    (b) Purchase or Sale of Personal Property or Automobiles. To the 
extent permitted by the cooperating country, the purchase, sale, 
import, or export of personal property or automobiles in the 
cooperating country by the contractor shall be subject to the same 
limitations and prohibitions which apply to Mission U.S.-citizen 
direct-hire employees.
    (c) Code of Conduct. The contractor shall, during his/her tour 
of duty under this contract, be considered an ``employee'' (or if 
his/her tour of duty is for less than 130 days, a ``special 
Government employee'') for the purposes of, and shall be subject to, 
the provisions of 18 U.S.C. 202(a) and the USAID General Notice 
entitled ``Employee Review of the New Standards of Conduct'' 
pursuant to 5 CFR part 2635. The contractor acknowledges receipt of 
a copy of these documents by his/her acceptance of this contract.

3. Physical Fitness and Health Room Privileges (Apr 1997)

    (a) Physical Fitness. (1) For all assignments outside of the 
United States the contractor and any authorized dependents shall be 
required to be examined by a licensed doctor of medicine, and the 
contractor shall obtain from the doctor a statement of medical 
opinion that, in the doctor's opinion, the contractor is physically 
able to engage in the type of activity for which he/she is to be 
employed under the contract, and the contractor and any dependents 
are physically able to reside in the Cooperating Country. A copy of 
the statement(s) shall be provided to the Contracting Officer prior 
to the contractor's departure for the Cooperating Country, or for a 
U.S. resident hire, before he/she starts work under the contract.

[[Page 39462]]

    (2) For assignments of 60 days or more in the Cooperating 
Country, the Contracting Officer shall provide the contractor and 
all authorized dependents copies of the ``USAID Contractor Employee 
Physical Examination Form''. This form is for collection of 
information; it has been reviewed and approved by OMB, and assigned 
Control No. 0412-0536. Information required by the Paperwork 
Reduction Act (burden estimate, points of contract, and OMB approval 
expiration date) is printed on the form. The contractor and all 
authorized dependents shall obtain a physical examination from a 
licensed physician, who will complete the form for each individual. 
The contractor will deliver the physical examination form(s) to the 
Embassy health unit in the Cooperating Country. A copy of the 
doctor's statement of medical opinion at the end of the form which 
identifies the contractor or dependent by name may be used to meet 
the requirement in (a)(1) above.
    (3) For end-of-tour the contractor and his/her authorized 
dependents are authorized physical examinations within 60 days after 
completion of the contractor's tour-of-duty.
    (b) Reimbursement. (1) As a contribution to the cost of medical 
examinations required by paragraph (a)(1) of this clause, USAID 
shall reimburse the contractor not to exceed $100 for each physical 
examination, plus reimbursement of charges for immunizations.
    (2) As a contribution to the cost of medical examinations 
required by paragraph (a)(2) of this clause the contractor shall be 
reimbursed in an amount not to exceed half of the cost of the 
examination up to a maximum USAID share of $300 per examination plus 
reimbursement of charges for immunizations for himself/herself and 
each authorized dependent 12 years of age or over. The USAID 
contribution for authorized dependents under 12 years of age shall 
not exceed half of the cost of the examination up to a maximum share 
of $120 per individual plus reimbursement of charges for 
immunizations. The contractor must obtain the prior written approval 
of the Contracting Officer to receive any USAID obligations higher 
than these limits.
    (c) Health Room Privileges. Routine health room services may be 
available, subject to post policy and in accordance with the 
requirements of paragraph (a) of this clause, to U.S. citizen 
contractors and their authorized dependents (regardless of 
citizenship) at the post of duty. These services do not include 
hospitalization or predeparture examinations. The services normally 
include such medications as may be available, immunizations and 
preventive health measures, diagnostic examinations and advice, and 
home visits as medically indicated. Emergency medical treatment is 
provided to U.S. citizen contractor employees and dependents, 
whether or not they may have been granted access to routine health 
room services, on the same basis as it would be to any U.S. citizen 
in an emergency medical situation in the country.

4. Workweek and Compensation (Pay Comparability Adjustments) (Dec 1985)

    (a) Workweek. The contractor's workweek shall not be less than 
40 hours, unless otherwise provided in the Contract Schedule, and 
shall coincide with the workweek for those employee of the Mission 
or the Cooperating Country agency most closely associated with the 
work of this contract. If the contract is for less than full time 
(40 hours weekly), the annual and sick leave earned shall be 
prorated (see the General Provision of this contract entitled Leave 
and Holidays).
    (b) Compensation (Pay Comparability) Adjustments. The 
contractor's compensation shall be adjusted to reflect the pay 
comparability adjustments which are granted from time to time to 
U.S. direct-hire employees by Executive Order for the statutory pay 
systems. Any adjustments authorized are subject to the availability 
of funds and shall not exceed that percentage stated in the 
Executive Order granting the adjustment. Further, the adjusted 
compensation may not exceed the maximum ES-6 annual compensation (or 
the equivalent daily rate).

5. Leave and Holidays (Apr 1997)

    (a) Vacation Leave. (1) The contractor shall earn vacation leave 
at the rate of 13 workdays per annum or 4 hours every 2 weeks. 
However, no vacation shall be earned if the tour of duty is less 
than 90 days.
    (2) Notwithstanding paragraph (a)(1) above, if the contractor 
has had previous PSC service (i.e., has served under other personal 
services contracts (PSCs) covered by Sec. 636(a)(3) of the FAA), he/
she shall earn vacation leave at the rate of either 6 hours every 
two weeks (10 hours for the final pay period of a calendar year) 
cumulative PSC service exceeding 3 years, or 8 hours every two weeks 
for cumulative PSC service exceeding 15 years. Former Civil Service, 
Foreign Service, or a Military Service experience is not creditable 
towards PSC service for annual leave purposes.
    (3) It is understood that vacation leave is provided under this 
contract primarily for the purposes of affording necessary rest and 
recreation during the tour of duty in the Cooperating Country. The 
Contractor in consultation with the USAID Mission shall develop a 
vacation leave schedule early in his/her tour of duty taking into 
consideration project requirements, employee preference and other 
factors. All vacation leave earned by the contractor must be used 
during his/her tour of duty. All vacation leave earned by the 
contractor but not taken by the end of his/her tour of duty will be 
forfeited unless the requirements of the activity precluded the 
employee from taking such leave and the Contracting Officer, with 
the endorsement of the Mission Director, approves one of the 
following as an alternative:
    (i) Taking leave during the concluding weeks of the employee's 
tour, or
    (ii) Lump-sum payment for leave not taken provided such leave 
does not exceed the number of days which can be earned by the 
employee during a twelve month period.
    (4) With the approval of the Mission Director, and if the 
circumstances warrant, a contractor may be granted advance vacation 
leave in excess in that earned, but in no case shall a contractor be 
granted advance vacation leave in excess of that which he/she will 
earn over the life of the contract. The contractor agrees to 
reimburse USAID for leave used in excess of the amount earned during 
the contractor's assignment under the contract.
    (b) Sick Leave. Sick leave is earned at a rate not to exceed 13 
work-days per annum or 4 hours every 2 weeks. Unused sick leave may 
be carried over under an extension of this contract for the same or 
similar services at the same Mission, but the contractor will not be 
compensated for unused sick leave at the completion of this 
contract. No leave my be carried over from one post to another.
    (c) Home Leave. (1) Home leave is leave earned for service 
abroad for use only in the United States, in the Commonwealth of 
Puerto Rico, or in the possessions of the United States.
    (2) A contractor who is a U.S. citizen or U.S. resident alien 
and has served as least 2 years overseas, as defined in paragraph 
(c)(4) below, under personal services contract in this Mission, and 
has not taken more than 30 workdays leave (vacation, sick, or leave 
without pay) in the United States, may be granted home leave of not 
more than 15 work days for each such year of service overseas; 
provided, that the contractor agrees to return overseas upon 
completion of home leave under an additional 2 year appointment, or 
for such shorter period of not less than 1 year of overseas service 
under the contract as the Mission Director may approve in advance. 
Home leave must be taken in the United States, the Commonwealth of 
Puerto Rico, or the possessions of the United States, and any days 
spent elsewhere will be charged to vacation leave or leave without 
pay.
    (3) Notwithstanding the requirement in paragraph (c)(2) above 
that the contractor must have served 2 years overseas under personal 
services contract with this Mission to be eligible for home leave, 
the contractor may be granted advance home leave subject to all of 
the following conditions:
    (i) Granting of leave home leave would in each case serve to 
advance the attainment of the objectives of this contract;
    (ii) The contractor has served a minimum of 18 months in the 
Cooperating Country on his/her current tour of duty under this 
contract; and
    (iii) The contractor agrees to return to the Cooperating Country 
to serve out the remainder of his/her current tour of duty and an 
additional 2 year appointment under this or subsequent contract, or 
such other additional appointment of not less than 1 year of 
overseas service as the Mission Director may approve.
    (4) The period of service overseas required under paragraph 
(c)(2), or paragraph (c)(3) above, shall include the actual days in 
orientation in the United States (less language training) and the 
actual days overseas beginning on the date of departure from the 
U.S. port of embarkation on international travel and continuing, 
inclusive of authorized delays enroute, to the date of arrival at 
the U.S. port of debarkation from international travel. Allowable 
vacation and sick leave taken while overseas, but not leave without 
pay, shall be included in the required period of service overseas. 
An amount equal to the number of days of vacation and sick leave 
taken in the United States, the Commonwealth of Puerto Rico, or

[[Page 39463]]

the possessions of the United States will be added to the required 
period of service overseas.
    (5) Salary during the travel to and from the United States for 
home leave will be limited to the time required for travel by the 
most expeditious air route. The contractor will be responsible for 
reimbursing USAID for payments made during home leave, if, in spite 
of the undertaking of the new appointment, the contractor, except 
for reasons beyond his/her control as determined by the Contracting 
Officer, does not return overseas and complete the additional 
required service. Unused home leave is not reimbursable under this 
contract.
    (6) To the extent deemed necessary by the Contracting Officer, a 
contractor in the United States on home leave may be authorized to 
spend not more than 5 days in work status for consultation at USAID/
Washington before returning to post duty. Consultation at locations 
other than USAID/Washington as well as any time in excess of 5 days 
spent for consultation, must be approved by the Mission Director or 
the Contracting Officer.
    (d) Holidays. The contractor, while serving abroad, shall be 
entitled to all holidays granted by the Mission to U.S.-citizen 
direct-hire employees.
    (e) Military Leave. Military leave of not more than 15 calendar 
days in any calendar year may be granted to a contractor who is a 
reservist of the Armed Forces, provided that military leave has been 
approved in advance by the Contracting Officer or the Mission 
Director. A copy of any such approval shall be part of the contract 
file.
    (f) Leave Without Pay. Leave without pay may be granted only 
with the written approval of the Contracting Officer or Mission 
Director.
    (g) Compensatory Time. Compensatory leave may be granted only 
with the written approval of the Contracting Officer or Mission 
Director in rare instances when it has been determined absolutely 
essential and used under those guidelines which apply to direct-hire 
employees.
    (h) Leave Records. The contractor shall maintain current leave 
records for himself/herself and make them available, as requested by 
the Mission Director or the Contracting Officer.

6.Differential and Allowances (June 1990)

    (a) The following differential and allowances will be granted to 
the contractor and his/her authorized dependents to the same extent 
and on the same basis as they are granted to U.S. citizen direct-
hire employees at the Mission by the Standardized Regulations 
(Government Civilians, Foreign Areas), as from time to time amended, 
except as noted to the contrary below:

            Applicable Reference to Standardized Regulations            
------------------------------------------------------------------------
                                                                        
------------------------------------------------------------------------
(1) Post Differential........................  Chapter 500 and Tables in
                                                Chapter 900.            
(2) Living Quarters Allowance................  Section 130.             
(3) Temporary Lodging Allowance..............  Section 120.             
(4) Post Allowance...........................  Section 220.             
(5) Supplemental Post Allowance..............  Section 230.             
(6) Payments During Evacuation...............  Section 600.             
(7) Education Allowance......................  Section 270.             
(8) Separate Maintenance Allowance...........  Section 260.             
(9) Danger Pay Allowance.....................  Section 650.             
(10) Education Travel........................  Section 280.             
------------------------------------------------------------------------

    (1) Post Differential. Post differential is an additional 
compensation for service at places in foreign areas where conditions 
of environment differ substantially from conditions of environment 
in the continental United States and warrant additional compensation 
as a recruitment and retention incentive. In areas where post 
differential is paid to USAID direct-hire employees, post 
differential not to exceed the percentage of salary as is provided 
such USAID employees in accordance with the Standardized Regulations 
(Government Civilians, Foreign Areas) Chapter 500 (except the 
limitation contained in Section 552, ``Ceiling on Payment'') 
Tables--Chapter 900, as from time to time amended, will be 
reimbursable hereunder for employees in respect to amounts earned 
during the time such employees actually spend overseas on work under 
this contract. When such post differential is provided to the 
contractor, it shall be payable beginning on the date of arrival at 
the post of assignment and continue, including periods away from 
post on official business, until the close of business on the day of 
departure from post of assignment enroute to the United States. Sick 
or vacation leave taken at or away from the post of assignment will 
not interrupt the continuity of the assignment or require a 
discontinuance of such post differential payments, provided such 
leave is not taken within the United States or the territories of 
the United States. Post differential will not be payable while the 
employee is away from his/her post of assignment for purposes of 
home leave. Short-term employees shall be entitled to pose 
differential beginning with the forty-third (43rd) day at post.
    (2) Living Quarters Allowance. Living quarters allowance is an 
allowance granted to reimburse an employee for substantially all of 
his/her cost for either temporary or residence quarters whenever 
Government-owned or Government-rented quarters are not provided to 
him/her at his/her post without charge. Such costs are those 
incurred for temporary lodging (temporary lodging allowance) or one 
unit of residence quarters (living quarters allowance) and include 
rent, plus any costs not included therein for heat, light, fuel, 
gas, electricity and water. The temporary lodging allowance and the 
living quarters allowance are never both payable to an employee for 
the same period of time. The contractor will receive living quarters 
allowance for payment of rent and utilities if such facilities are 
not supplied. Such allowance shall not exceed the amount paid USAID 
employees of equivalent rank in the Cooperating Country, in 
accordance with either the Standardized Regulations (Government 
Civilians, Foreign Areas), Chapter 130, as from time to time 
amended, or other rates approved by the Mission Director. Subject to 
the written approval of the Mission Director, short-term employees 
may be paid per diem (in lieu of living quarters allowance) at rates 
prescribed by the Federal Travel Regulations, as from time to time 
amended, during the time such short-term employees spend at posts of 
duty in the Cooperating Country under this contract. In authorizing 
such per diem rates, the Mission Director shall consider the 
particular circumstances involved with respect to each such short-
term employee including the extent to which meals and/or lodging may 
be made available without charge or at nominal cost by an agency of 
the United States Government or of the Cooperating Government, and 
similar factors.
    (3) Temporary Lodging Allowance. Temporary lodging allowance is 
a quarters allowance granted to an employee for the reasonable cost 
of temporary quarters incurred by the employee and his/her family 
for a period not in excess of (i) three months after first arrival 
at a new post in a foreign area or a period ending with the 
occupation of residence (permanent) quarters, if earlier, and (ii) 
one month immediately preceding final departure from the post 
subsequent to the necessary vacating of residence quarters. The 
contractor will receive temporary lodging allowance for himself/
herself and authorized dependents, in lieu of living quarters 
allowance, not to exceed the amount set forth in the Standardized 
Regulations (Government Civilians, Foreign Areas), Chapter 120, as 
from time to time amended.
    (4) Post Allowance. Post allowance is a cost-of-living allowance 
granted to an employee officially stationed at a post where the cost 
of living, exclusive of quarters cost, is substantially higher than 
in Washington, D.C. The contractor will receive post

[[Page 39464]]

allowance payments not to exceed those paid USAID employees in the 
Cooperating Country, in accordance with the Standardized Regulations 
(Government Civilians, Foreign Areas), Chapter 220, as from time to 
time amended.
    (5) Supplemental Post Allowance. Supplemental post allowance is 
a form of post allowance granted to an employee at his/her post when 
it is determined that assistance is necessary to defray 
extraordinary subsistence costs. The contractor will receive 
supplemental post allowance payments not to exceed the amount set 
forth in the Standardized Regulations (Government Civilians, Foreign 
Areas), Chapter 230, as from time to time amended.
    (6)  Payments During Evacuation. The Standardized Regulations 
(Government Civilians, Foreign Areas) provide the authority for 
efficient, orderly, and equitable procedure for the payment of 
compensation, post differential and allowances in the event of an 
emergency evacuation of employees or their dependents, or both, from 
duty stations for military or other reasons or because of imminent 
danger to their lives. If evacuation has been authorized by the 
Mission Director, the contractor will receive payments during 
evacuation for himself/herself and authorized dependents evacuated 
from their post of assignment in accordance with the Standardized 
Regulations (Government Civilians, Foreign Areas), Chapter 600, and 
the Federal Travel Regulations, as from time to time amended.
    (7) Educational Allowance. Educational allowance is an allowance 
to assist the contractor in meeting the extraordinary and necessary 
expenses, not otherwise compensated for, incurred by reason of his/
her service in a foreign area in providing adequate elementary and 
secondary education for his/her children. The contractor will 
receive educational allowance payments for his/her dependent 
children in amounts not to exceed those set forth in Standardized 
Regulations (Government Civilians, Foreign Areas), Chapter 270, as 
from time to time amended.
    (8) Separate Maintenance Allowance. Separate maintenance 
allowance is an allowance to assist an employee who is compelled by 
reason of dangerous, notably unhealthful, or excessively adverse 
living conditions at his/her post of assignment in a foreign area, 
or for the convenience of the Government, to meet the additional 
expense of maintaining his/her dependents elsewhere than at such 
post. The contractor will receive separate maintenance allowance 
payments not to exceed that made to USAID employees in accordance 
with the Standardized Regulations (Government Civilians, Foreign 
Areas), Chapter 260, as from time to time amended.
    (9) Danger Pay Allowance. Danger pay allowance is an allowance 
to provide additional compensation above basic compensation to 
employees in foreign areas where civil insurrection, civil war, 
terrorism or wartime conditions threaten physical harm or imminent 
danger to the health or well-being of the employee. The danger pay 
allowance is in lieu of that part of the post differential which is 
attributable to political violence. Consequently, the post 
differential may be reduced while danger pay is in effect to avoid 
dual crediting for political violence. The contractor shall be 
allowed danger pay allowance not to exceed that paid USAID employees 
in the Cooperating Country, in accordance with the Standardized 
Regulations (Government Civilians, Foreign Areas), Chapter 650, as 
from time to time amended.
    (10) Educational Travel. Educational travel is travel to and 
from a school in the United States for secondary education (in lieu 
of an educational allowance) and for college education. The 
contractor will receive educational travel payments for his/her 
dependent children provided such payment does not exceed that which 
would be payable in accordance with the Standardized Regulations 
(Government Civilians, Foreign Areas), Chapter 280, as from time to 
time amended. Educational travel shall not be authorized for 
contractors whose assignment is less than two years.
    (b) The allowances provided in paragraphs (a) (1) through (10) 
of this provision shall be paid to the contractor in dollars or in 
the currency of the Cooperating Country in accordance with practice 
prevailing at the Mission, or the Mission Director may direct that 
the contractor be paid a per diem in lieu thereof as prescribed by 
the Standardized Regulations (Government Civilians, Foreign Areas), 
as from time to time amended.

7. Social Security, Federal Income Tax, and Foreign Earned Income (June 
1990)

    (a) Since the contractor is an employee, F.I.C.A. contributions 
and U.S. Federal Income Tax withholding shall be deducted in 
accordance with regulations and rulings of the Social Security 
Administration and the U.S. Internal Revenue Service, respectively.
    (b) As an employee, the contractor is not eligible for the 
``foreign earned income'' exclusion under the IRS Regulations (see 
26 CFR 1.911-3(c)(3)).

8. Advance of Dollar Funds (Apr 1997)

    If requested by the contractor and authorized in writing by the 
Contracting Officer, USAID will arrange for an advance of funds to 
defray the initial cost of travel, travel allowances, authorized 
precontract expenses, and shipment of personal property. The advance 
shall be granted on the same basis as to a USAID U.S.-citizen 
direct-hire employee in accordance with USAID Handbook 22, Chapter 4 
or superseding ADS Chapter.

9. Insurance (Apr 1997)

    (a) Worker's Compensation Benefits. The contractor shall be 
provided worker's compensation benefits in accordance with the 
Federal Employees' Compensation Act.
    (b) Health and Life Insurance. (1) The contractor shall be 
provided a maximum contribution of up to 50% against the actual 
costs of the contractor's annual health insurance costs, provided 
that such costs may not exceed the maximum U.S. Government 
contribution for direct-hire personnel as announced annually by the 
Office of Personnel Management.
    (2) The contractor shall be provided a contribution of up to 50% 
against the actual costs of annual life insurance not to exceed 
$500.00 per year.
    (3) Retired U.S. Government employees shall not be paid 
additional contributions for health or life insurance under their 
contracts. The Government will normally have already paid its 
contribution for the retiree unless the employee can prove to the 
satisfaction of the Contracting Officer that his/her health and life 
insurance does not provide or specifically excludes coverage 
overseas. In such case, the contractor would be eligible for 
contributions under paragraphs (b) (1) or (2) as appropriate.
    (4) Proof of health and life insurance coverage shall be 
submitted to the Contracting Officer before any contribution is 
paid. On assignments of less than one year, costs for health and 
life insurance shall be prorated and paid accordingly.
    (5) A contractor who is a spouse of a current or retired Civil 
Service, Foreign Service, or Military Service member and who is 
covered by their spouse's Government health or life insurance policy 
is ineligible for the contribution under paragraphs (b)(1) or (b)(2) 
of this provision.
    (c) Insurance on Private Automobiles. If the contractor or his/
her dependents transport, or cause to be transported, privately 
owned automobile(s) to the Cooperating Country, or any of them 
purchase an automobile within the Cooperating Country, the 
contractor agrees to ensure that all such automobile(s) during such 
ownership within the Cooperating Country will be covered by a 
current, i.e., not in arrears, insurance policy issued by a reliable 
company providing the following minimum coverage, or such other 
minimum coverage as may be set by the Mission Director, payable in 
U.S. dollars or its equivalent in the currency of the Cooperating 
Country: injury to persons, $10,000/$20,000; property damage, 
$5,000. The contractor further agrees to deliver, or cause to be 
delivered to the Mission Director, the insurance policies required 
by this clause or satisfactory proof of the existence thereof, 
before such automobile(s) operated within the Cooperating Country. 
The premium costs for such insurance shall not be a reimbursable 
cost under this contract.

10. Travel and Transportation Expenses (July 1993)

    (a) General. (1) USAID/Washington Office of Administrative 
Services, or such other office as may be designated by that office, 
may furnish Transportation Requests (TR's) to the contractor for 
transportation authorized by this contract originating in the United 
States, and the executive or administrative officer at the Mission 
may furnish TR's for such authorized transportation which is payable 
in local currency or is to originate overseas. When transportation 
is not provided by the Government-issued TR, the contractor shall 
procure his/her own transportation, the costs of which will be 
reimbursed in accordance with the terms of this contract.
    (2) The contractor will be reimbursed for reasonable, allocable 
and allowable travel and transportation expenses incurred under and 
for the performance of this contract. Determination of 
reasonableness, allocability and allowability will be made by the

[[Page 39465]]

Contracting Officer in accordance with USAID's established policies 
and procedures for USAID direct-hire employees, and the particular 
needs of the activity being implemented by this contract. The 
following paragraphs provide specific guidance and limitations on 
particular items of cost.
    (b) U.S. Travel and Transportation. The contractor shall be 
reimbursed for actual transportation costs and travel allowances in 
the United States as authorized in the Contract Schedule or approved 
in advance by the Contracting Officer or the Mission Director. 
Transportation costs and travel allowances shall not be reimbursed 
in any amount greater than the cost of, and time required for, 
economy-class commercially scheduled air travel by the most 
expeditious route except as otherwise provided in paragraph (g) of 
this provision unless economy air travel is not available and the 
contractor certifies to this in his/her voucher or other documents 
submitted for reimbursement.
    (c) International Travel. For travel to and from post of 
assignment, the contractor shall be reimbursed for travel costs and 
travel allowances from place of residence in the United States (or 
other location provided that the cost of such travel does not exceed 
the cost of the travel from the contractor's residence in the United 
States) to the post of duty in the Cooperating Country and return to 
place of residence in the United States (or other location provided 
that the cost of such travel does not exceed the cost of travel from 
the post of duty in the Cooperating Country to the contractor's 
residence) upon completion of services by the individual. 
Reimbursement for travel will be in accordance with USAID's 
established policies and procedures for its direct-hire employees 
and the provisions of this contract, and will be limited to the cost 
of travel by the most direct and expeditious route. If the contract 
is for longer than one year and the contractor does not complete one 
full year at post of duty (except for reasons beyond his/her 
control), the costs of going to and from the post of duty for the 
contractor and his/her dependents are not reimbursable hereunder. If 
the contractor serves more than one year but less than the required 
service in the Cooperating Country (except for reasons beyond his/
her control) the costs of going to the post of duty are reimbursable 
hereunder but the costs of going from post of duty to the 
contractor's permanent, legal place of residence at the time he or 
she was employed for work under this contract, or other location as 
approved by the Contracting Officer, are not reimbursable under this 
contract for the contractor and his/her dependents. When travel is 
by economy class accommodations, the contractor will be reimbursed 
for the cost of transporting up to 10 kilograms/22 pounds of 
accompanied personal baggage per traveler in addition to that 
regularly allowed with the economy ticket provided that the total 
number of pounds of baggage does not exceed that regularly allowed 
for first class travelers. Travel allowances for travelers shall not 
be in excess of the rates authorized in the Standardized Regulations 
(Government Civilians, Foreign Areas)-hereinafter referred to as the 
Standardized Regulations--as from time to time amended, for not more 
than the travel time required by scheduled commercial air carrier 
using the most expeditious route. One stopover enroute for a period 
of not to exceed 24 hours is allowable when the traveler uses 
economy class accommodations for a trip of 14 hours or more of 
scheduled duration. Such stopover shall not be authorized when 
travel is by indirect route or is delayed for the convenience of the 
traveler. Per diem during such stopover shall be paid in accordance 
with the Federal Travel Regulations as from time to time amended.
    (d) Local Travel. Reimbursement for local travel in connection 
with duties directly referable to the contract shall not be in 
excess of the rates established by the Mission Director for the 
travel costs of travelers in the Cooperating Country. In the absence 
of such established rates the contractor shall be reimbursed for 
actual travel costs in the Cooperating Country or the Mission, 
including travel allowances at rates not in excess of those 
prescribed by the Standardized Regulations.
    (e) Indirect Travel for Personal Convenience. When travel is 
performed by an indirect route for the personal convenience of the 
traveler, the allowable costs of such travel will be computed on the 
basis of the cost of allowable air fare via the direct usually 
traveled route. If such costs include fares for air or ocean travel 
by foreign flag carriers, approval for indirect travel by such 
foreign flag carriers must be obtained from the Contracting Officer 
or the Mission Director before such travel is undertaken, otherwise 
only that portion of travel accomplished by the United States-flag 
carriers will be reimbursable within the above limitation of 
allowable costs.
    (f) Limitation on Travel by Dependents. Travel costs and 
allowances will be allowed for authorized dependents of the 
contractor and such costs shall be reimbursed for travel from place 
of abode to assigned station in the Cooperating Country and 
returned, only if the dependent remains in the Cooperating Country 
for at least 9 months or one-half of the required tour of duty of 
the contractor, whichever is greater, except as otherwise authorized 
hereunder for education, medical or emergency visitation travel. If 
the dependent is eligible for educational travel pursuant to the 
``Differential and Allowances'' clause of this contract, time spent 
away from post resulting from educational travel will be counted as 
time at post.
    (g) Delays Enroute. The contractor may be granted reasonable 
delays enroute while in travel status when such delays are caused by 
events beyond the control of the contractor and are not due to 
circuitous routine. It is understood that if delay is caused by 
physical incapacitation, he/she shall be eligible for such sick 
leave as provided under the ``Leave and Holidays'' clause of this 
contract.
    (h) Travel by Privately Owned Automobile (POV). If travel by POV 
is authorized in the contract schedule or approved by the 
Contracting Officer, the contractor shall be reimbursed for the cost 
of travel performed in his/her POV at a rate not to exceed that 
authorized in the Federal Travel Regulations plus authorized per 
diem for the employee and for each of the authorized dependents 
traveling in the POV, if the POV is being driven to or from the 
Cooperating Country as authorized under the contract, provided that 
the total cost of the mileage and the per diem paid to all 
authorized travelers shall not exceed the total constructive cost of 
fare and normal per diem by all authorized travelers by surface 
common carrier or authorized air fare, whichever is less.
    (i) Emergency and Irregular Travel and Transportation. Emergency 
transportation costs and travel allowances while enroute, as 
provided in this section, will be reimbursed not to exceed amounts 
authorized by the Foreign Service Travel Regulations for USAID-
direct hire employees in like circumstances under the following 
conditions:
    (1) The costs of going from post of duty in the Cooperating 
Country to the employee's permanent, legal place of residence at the 
time he or she was employed for work under this contract or other 
location for contractor employees and dependents and returning to 
the post of duty, subject to the prior written approval of the 
Mission Director that such travel is necessary for one of the 
following reasons.
    (i) Need for medical care beyond that available within the area 
to which the employee is assigned, or serious effect on physical or 
mental health if residence is continued at assigned post of duty. 
The Mission Director may authorize a medical attendant to accompany 
the employee at contract expense if, based on medical opinion, such 
an attendant is necessary.
    (ii) Death, or serious illness or injury of a member of the 
immediate family of the employee or the immediate family of the 
employee's spouse.
    (2) When, for any reason, the Mission Director determines it is 
necessary to evacuate the contractor or contractor's dependents, the 
contractor will be reimbursed for travel and transportation expenses 
and travel allowance while enroute, for the cost of the individuals 
going from post of duty in the Cooperating Country to the employee's 
permanent, legal place of residence at the time he or she was 
employed for work under this contract or other approved location. 
The return of such employees and dependents may also be authorized 
by the Mission Director when, in his/her discretion, he/she 
determines it is prudent to do so.
    (3) The Mission Director may also authorize emergency or 
irregular travel and transportation in other situations, when in 
his/her opinion, the circumstances warrant such action. The 
authorization shall include the kind of leave to be used and 
appropriate restrictions as to time away from post, transportation 
of personal and household effects, etc.
    (j) Home Leave Travel. To the extend that home leave has been 
authorized as provided in the ``Leave and Holidays'' clause of this 
contract, the cost of travel for home leave is reimbursable for 
travel costs and travel allowances of travelers from the post of 
duty

[[Page 39466]]

in the Cooperating Country to place of residence in the United 
States (or other location provided that the cost of such travel does 
not exceed the cost of travel to the contractor's residence in the 
United States) and return to the post of duty in the Cooperating 
Country. Reimbursement for travel will be in accordance with the 
Uniform State/USAID/USIA Foreign Service Travel Regulations, as from 
time to time amended, and will be limited to the cost of travel by 
the most direct and expeditious route. Travel allowances for 
travelers shall be in accordance with the rates authorized in the 
Standardized Regulations as from time to time amended, for not more 
than the travel time required by scheduled commercial air carrier 
using the most expeditious route using economy class. One stopover 
enroute for a period of not to exceed 24 hours is allowable when the 
traveler uses economy class accommodations for a trip of 14 hours or 
more of scheduled duration. Such stopover shall not be authorized 
when travel is by indirect route or is delayed for the convenience 
of the traveler or the traveler uses other than economy class. Per 
diem during such stopover shall be paid in accordance with the 
Standardized Regulations.
    (k) Rest and Recuperations Travel. If approved in writing by the 
Mission Director, the contractor and his/her dependents shall be 
allowed rest and recuperation travel on the same basis as authorized 
USAID direct-hire Mission employees and their dependents.
    (l) Transportation of Motor Vehicles, Personal Effects and 
Household Goods.
    (1) Transportation costs will be paid on the same basis as for 
USAID direct-hire employees serving the same length tour of duty, as 
authorized in the schedule. Transportation, including packing and 
crating costs, will be paid for shipping from the point of origin in 
the United States (or other location as approved by the Contracting 
Officer) to post of duty in the Cooperating Country and return to 
point of origin in the United States (or other location as approved 
by the Contracting Officer) of one privately-owned vehicle for the 
contractor, personal effects of the contractor and authorized 
dependents, and household goods of the contractor not to exceed the 
limitations in effect for such shipments for USAID direct-hire 
employees in accordance with the Foreign Service Travel Regulations 
in effect at the time shipment is made. These limitations may be 
obtained from the Contracting Officer.
    (2) The cost of transporting motor vehicles and household goods 
shall not exceed the cost of packing, crating, and transportation by 
surface common carrier. In the event that the carrier does not 
require boxing or crating of motor vehicles for shipment to the 
Cooperating Country, the cost of boxing or crating is not 
reimbursable. The transportation of a privately owned motor vehicle 
for a contractor may be authorized as a replacement of the last such 
motor vehicle shipped under this contract for such contractor when 
the Mission Director determines, in advance, and so notifies the 
contractor in writing, that the replacement is necessary for reasons 
not due to the negligence or malfeasance of the contractor. The 
determination shall be made under the same rules and regulations 
that apply to authorized Mission U.S. citizen direct-hire employees.
    (m) Unaccompanied Baggage. Unaccompanied baggage is considered 
to be those personal belongings needed by the traveler immediately 
upon arrival of the contractor and dependents, and consideration 
should be given to advance shipments of unaccompanied baggage. The 
contractor will be reimbursed for costs of shipment of unaccompanied 
baggage (in addition to the weight allowance for household effects) 
not to exceed the limitations in effect for USAID direct-hire 
employees in accordance with the Foreign Service Travel Regulations 
as in effect when shipment is made. These limitations are available 
from the Contracting Officer. This unaccompanied baggage may be 
shipped as air freight by the most direct route between authorized 
points of origin and destination regardless of the modes of travel 
used. This provision is applicable to home leave travel when 
authorized by the terms of this contract.
    (n) International Ocean Transportation. (1)(i) Transportaiton of 
things. Where U.S. flag vessels are not available, or their use 
would result in a significant delay, the contractor may obtain a 
release from the requirement to use U.S. flag vessels from the 
Transportation Division, Office of Procurement, U.S. Agency for 
International Development, Washington, D.C. 20523-1419, or the 
Mission Director, as appropriate, giving the basis for the request.
    (ii) Transportation of persons. Where U.S. flag vessels are not 
available, or their use would result in a significant delay, the 
contractor may obtain a release from the requirement to use U.S. 
flag vessels from the Contracting Officer or the Mission Director, 
as appropriate.
    (2) Transportation of foreign-made vehicles. Reimbursement of 
the costs of transporting a foreign-made motor vehicle will be made 
in accordance with the provisions of the Foreign Service Travel 
Regulations.
    (3) Reduced rates on U.S.-flag carriers are in effect for 
shipments of household goods and personal effects of USAID 
contractors between certain locations. These reduced rates are 
available provided the shipper furnishes to the carrier at the time 
of the issuance of the Bill of Lading documentary evidence that the 
shipment is for the account of USAID. The Contracting Officer will, 
on request, furnish to the contractor current information concerning 
the availability of a reduced rate with respect to any proposed 
shipment. The contractor will not be reimbursed for shipments of 
household goods or personal effects in amounts in excess of the 
reduced rates which are available in accordance with the foregoing.
    (o) Storage of household effects. The cost of storage charges 
(including packing, crating, and drayage costs) in the U.S. of 
household goods of the contractor will be permitted in lieu of 
transportation of all or any part of such goods to the Cooperating 
Country under paragraph (l) above provided that the total amount of 
effects shipped to the Cooperating Country or stored in the U.S. 
shall not exceed the amount authorized for USAID direct-hire 
employees under the Uniform Foreign Service Travel Regulations. 
These amounts are available from the Contracting Officer.

11. Payment (Aug 1996)

    (a) Once each month, or at more frequent intervals, if approved 
by the paying office indicated on the Cover Page, the contractor may 
submit to such office form SF 1034 ``Public Voucher for Purchases 
and Services Other Than Personal'' (original) and SF 1034-A (three 
copies), or whatever other form is locally required or accepted. 
Each voucher shall be identified by the USAID contract number and 
properly executed in the amount of dollars claimed during the period 
covered. The voucher forms shall be supported by:
    (1) The contractor's detailed invoice, in original and two 
copies, indicating for each amount claimed the paragraph of the 
contract under which payment is to be made, supported when 
applicable as follows:
    (i) For compensation--a statement showing period covered, days 
worked, and days when contractor was in authorized travel, leave, or 
stopover status for which compensation is claimed. All claims for 
compensation will be accompanied by, or will incorporate, a 
certification signed by the Project Officer covering days or hours 
worked, or authorized travel or leave time for which compensation is 
claimed.
    (ii) For travel and transportation--a statement of itinerary 
with attached carrier's receipt and/or passenger's coupons, as 
appropriate.
    (iii) For reimbursable expenses--an itemized statement supported 
by original receipts.
    (2) The first voucher submitted shall account for, and liquidate 
the unexpended balance of any funds advanced to the contractor.
    (b) A final voucher shall be submitted by the contractor 
promptly following completion of the duties under this contract but 
in no event later than 120 days (or such longer period as the 
Contracting Officer may in his/her discretion approve in writing) 
from the date of such completion. The contractor's claim, which 
includes his/her final settlement of compensation, shall not be paid 
until after the performance of the duties required under the terms 
of this contract has been approved by USAID. On receipt and approval 
of the voucher designated by the contractor as the ``final voucher'' 
submitted on Form SF 1034 (original) and SF 1034-A (three copies), 
together with a refund check for the balance remaining on hand of 
any funds which may have been advanced to the contractor, the 
Government shall pay any amounts due and owing the contractor.
    (c) If approved by the paying office time and attendance may be 
submitted for PSCs in the same manner as is approved for direct-hire 
personnel.

12. Conversion of U.S. Dollars to Local Currency (Dec 1985)

    Upon arrival in the Cooperating Country, and from time to time 
as appropriate, the

[[Page 39467]]

contractor shall consult with the Mission Director or his/her 
authorized representative who shall provide, in writing, the policy 
the contractor shall follow in the conversion of U.S. dollars to 
local currency. This may include, but not be limited to the 
conversion of said currency through the cognizant U.S. Disbursing 
Officer, or Mission Controller, as appropriate.

13. Post of Assignment Privileges (July 1993)

    Privileges such as the use of APO, PX's, commissaries and 
officers clubs are established at posts abroad under agreements 
between the U.S. and host governments. These facilities are intended 
for and usually limited to members of the official U.S. 
establishment including the Embassy, USAID Mission, U.S. Information 
Service and the Military. Normally, the agreements do not permit 
these facilities to be made available to non-official Americans. 
However, in those cases where facilities are open to non-official 
Americans, they may be used.

14. Security Requirements (June 1990)

    (a) This entire provision shall apply to the extent that this 
contract involves access to classified information 
(``Confidential'', ``Secret'', or ``Top Secret'') or access to 
administratively controlled information (``Limited Official Use''). 
Contractors that are not U.S. citizens shall not have access to 
classified or administratively controlled information.
    (b) The contractor (1) shall be responsible for safeguarding all 
classified or administratively controlled information in accordance 
with appropriate instructions furnished by the USAID Office of 
Security (IG/SEC), as referenced in paragraph (d) of this provision 
and shall not supply, disclose, or otherwise permit access to 
classified information or administratively controlled information to 
any unauthorized person; (2) shall not make or permit to be made any 
reproductions of classified information or administratively 
controlled information except with the prior written authorization 
of the Contracting Officer or Mission Director; (3) shall submit to 
the Contracting Officer, at such times as the Contracting Officer 
may direct, an accounting of all reproductions of classified or 
administratively controlled information; and (4) shall not 
incorporate in any other project any matter which will disclose 
classified and/or administratively controlled information except 
with the prior written authorization of the Contracting Officer.
    (c) The contractor shall follow the procedures for classifying, 
marking, handling, transmitting, disseminating, storing, and 
destroying official material in accordance with the regulations in 
the Foreign Affairs Manual, Chapter 5 (5 FAM 900), a copy of which 
will be furnished by the Contracting Officer or Mission Director.
    (d) The contractor agrees to submit immediately to the Mission 
Director or Contracting Officer a complete detailed report, 
appropriately classified, of any information which the contractor 
may have concerning existing or threatened espionage, sabotage, or 
subversive activity.
    (e) The Government agrees that, when necessary, it shall 
indicate by security classification or administratively controlled 
designation, the degree of importance to the national defense of 
information to be furnished by the contractor to the Government or 
by the Government to the contractor, and the Government shall give 
written notice of such security classification or administratively 
controlled designation to the contractor and of any subsequent 
changes thereof. The contractor is authorized to rely on any letter 
or other written instrument signed by the Contracting Officer 
changing a security classification or administratively controlled 
designation of information.
    (f) The contractor agrees to certify after completion of his/her 
assignment under this contract that he/she has surrendered or 
disposed of all classified and/or administratively controlled 
information in his/her custody in accordance with applicable 
security instructions.

15. Contractor-Mission Relationships (Dec 1985)

    (a) The contractor acknowledges that this contract is an 
important part of the U.S. Foreign Assistance Program and agrees 
that his/her duties will be carried out in such a manner as to be 
fully commensurate with the responsibilities which this entails.
    (b) While in the Cooperating Country, the contractor is expected 
to show respect for the conventions, customs, and institutions of 
the Cooperating Country and not interfere in its political affairs.
    (c) If the contractor's conduct is not in accordance with 
paragraph (b) of this provision, the contract may be terminated 
under General Provision 16 of this contract. The Contractor 
recognizes the right of the U.S. Ambassador to direct his/her 
immediate removal from any country when, in the discretion of the 
Ambassador, the interests of the United States so require.
    (d) The Mission Director is the chief representative of USAID in 
the Cooperating Country. In this capacity, he/she is responsible for 
the total USAID Program in the Cooperating Country including certain 
administrative responsibilities set forth in this contract and for 
advising USAID regarding the performance of the work under the 
contract and its effect on the U.S. Foreign Assistance Program. The 
contractor will be responsible for performing his/her duties in 
accordance with the statement of duties called for by the contract. 
However, he/she shall be under the general policy guidance of the 
Mission Director, and shall keep the Mission Director or his/her 
designated representative currently informed of the progress of the 
work under this contract.

16. Termination (Nov 1989)

    (This is an approved deviation to be used in place of the clause 
specified in FAR 52.249-12.)
    (a) The Government may terminate performance of work under this 
contract in whole or, from time to time, in part:
    (1) For cause, which may be effected immediately after 
establishing the facts warranting the termination, by giving written 
notice and a statement of reasons to the contractor in the event (i) 
the Contractor commits a breach or violation of any obligations 
herein contained, (ii) a fraud was committed in obtaining this 
contract, or (iii) the contractor is guilty (as determined by USAID) 
of misconduct in the Cooperating Country. Upon such a termination, 
the contractor's right to compensation shall cease when the period 
specified in such notice expires or the last day on which the 
contractor performs services hereunder, whichever is earlier. No 
costs of any kind incurred by the contractor after the date such 
notice is delivered shall be reimbursed hereunder except the cost of 
return transportation (not including travel allowances), if approved 
by the Contracting Officer. If any costs relating to the period 
subsequent to such date have been paid by USAID, the contractor 
shall promptly refund to USAID any such prepayment as directed by 
the Contracting Officer.
    (2) For the convenience of USAID, by giving not less than 15 
calendar days advance written notice to the contractor. Upon such a 
termination, contractor's right to compensation shall cease when the 
period specified in such notice expires except that the contractor 
shall be entitled to any unused vacation leave, return 
transportation costs and travel allowances and transportation of 
unaccompanied baggage costs at the rate specified in the contract 
and subject to the limitations which apply to authorized travel 
status.
    (3) For the convenience of USAID, when the contractor is unable 
to complete performance of his/her services under the contract by 
reason of sickness or physical or emotional incapacity based upon a 
certification of such circumstances by a duly qualified doctor of 
medicine approved by the Mission. The contract shall be deemed 
terminated upon delivery to the Contractor of a termination notice. 
Upon such a termination, the contractor shall not be entitled to 
compensation except to the extent of any unused vacation or sick 
leave but shall be entitled to return transportation, travel 
allowances, and unaccompanied baggage costs at rates specified in 
the contract and subject to the limitations which apply to 
authorized travel status.
    (b) The contractor, with the written consent of the Contracting 
Officer, may terminate this contract upon at least 15 days' written 
notice to the Contracting Officer.

17. Release of Information (Dec 1985)

    All rights in data and reports shall become the property of the 
U.S. Government. All information gathered under this contract by the 
Contractor and all reports and recommendations hereunder shall be 
treated as confidential by the Contractor and shall not, without the 
prior written approval of the Contracting Officer, be made available 
to any person, party, or government, other than USAID, except as 
otherwise expressly provided in this contract.

18. Notices (Dec 1985)

    Any notice, given by any of the parties hereunder, shall be 
sufficient only if in writing and delivered in person or sent by 
telegraph, telegram, registered, or regular mail as follows:
    To USAID: Administrator, U.S. Agency for International 
Development, Washington, D.C. 20523-0001, Attention: Contracting 
Officer.

[[Page 39468]]

(name of the cognizant Contracting Officer with a copy to the 
appropriate Mission Director).
    To Contractor:
    At his/her post of duty while in the Cooperating Country and at 
the Contractor's address shown on the Cover Page of this contract or 
to such other address as either of such parties shall designate by 
notice given as herein required. Notices hereunder shall be 
effective in accordance with this clause or on the effective date of 
the notice, whichever is later.

19. Reports (June 1987)

    (a) The Contractor shall prepare and submit 2 copies of each 
technical report required by the schedule of this contract to the 
Bureau for Program and Policy Coordination, Center for Development 
Information and Evaluation, Development Information Division (PPC/
CDIE/DI). All documents should be mailed to:
    PPC/CDIE/DI, Acquisitions, Room 209, SA-18, U.S. Agency for 
International Development, Washington, D.C. 20523-1802.
    The title page of all reports forwarded to PPC/CDIE/DI pursuant 
to this paragraph shall include a descriptive title, the author's 
name(s), contract number, project number and title, contractor's 
name, name of the USAID project office, and the publication or 
insurance date of the report.
    (b) When preparing reports, the contractor shall refrain from 
using elaborate art work, multicolor printing and expensive paper/
binding, unless it is specifically authorized in the Contract 
Schedule. Wherever possible, pages should be printed on both sides 
using single spaced type.

 20. Use of Pouch Facilities (July 1993)

    (a) Use of diplomatic pouch is controlled by the Department of 
State. The Department of State has authorized the use of pouch 
facilities for USAID contractors and their employees as a general 
policy, as detailed in paragraphs (a)(1) through (a)(6) of this 
provision. However, the final decision regarding use of pouch 
facilities rests with the Embassy or USAID Mission. In consideration 
of the use of pouch facilities as hereinafter stated, the Contractor 
agrees to indemnify and hold harmless the Department of State and 
USAID for loss or damage occurring in pouch transmission.
    (1) Contractors are authorized use of the pouch for transmission 
and receipt of up to a maximum of 0.90 kilogram/2 pounds per 
shipment of correspondence and documents needed in the 
administration of foreign assistance programs.
    (2) U.S. citizen contractors are authorized use of the pouch for 
personal mail up to a maximum of 0.45 kilogram/one pound per 
shipment (but see (a)(3) below). Non-U.S. citizen Contractors are 
not permitted use of the pouch for personal mail except to the 
extent that such use may be authorized by the Chief of Mission.
    (3) Merchandise, parcels, magazines, or newspapers are not 
considered to be personal mail for purpose of this clause, and are 
not authorized to be sent or received by pouch.
    (4) Official and personal mail under paragraphs (a) (1) and (2) 
of this provision, sent by pouch, should be addressed as follows:
    Individual's Name (C), U.S. Agency for International 
Development, Washington, D.C. 20523-0001.
    (5) Mail sent via the diplomatic pouch may not be in violation 
of U.S. Postal laws and may not contain material ineligible for 
pouch transmission.
    (6) Use of military postal facilities (APO/FPO) is authorized to 
U.S. contractors on the same basis as approved for direct-hire 
employees at the USAID Mission. Posts having access to APO/FPO 
facilities and using such for diplomatic pouch dispatch, may, 
however, accept official and personal mail for the pouch provided, 
of course, adequate postage is affixed when onward transmission 
(mail to other than USAID/W) through U.S. postal channels is 
required.
    (b) The contractor shall be responsible for compliance with 
these guidelines and limitations on use of pouch facilities.
    (c) Specific additional guidance on use of pouch facilities in 
accordance with this clause is available from the Post Communication 
Center at the Embassy or USAID Mission.

21. Biographical Data (June 1990)

    (a) The contractor agrees to furnish biographical information to 
the Contracting Officer on forms (SF 171 and 171As) provided for 
that purpose.
    (b) Emergency locator information. The contractor agrees to 
provide the following information to the Mission Administrative 
Officer on arrival in the host country regarding himself/herself and 
dependents:
    (1) Contractor's full name, home address, and telephone number 
including any after-hours emergency number(s).
    (2) The name and number of the contract, and whether the 
individual is the contractor or the contractor's dependent.
    (3) The name, address, and home and office telephone number(s) 
of each individual's next of kin.
    (4) Any special instructions pertaining to emergency situations 
such as power of attorney designees or alternate contact persons.

22. U.S. Resident Hire Personal Services Contractor (June 1990)

    A contractor meeting the definition of a U.S. Resident Hire PSC 
contained in Section 12, General Provisions, Clause 1, Definitions, 
shall be subject to U.S. Federal Income Tax, but shall not be 
eligible for any fringe benefits (except contributions for FICA, 
health insurance and life insurance), allowances, or differentials, 
including but not limited to travel and transportation, medical, 
orientation, home leave, etc., unless such individual can 
demonstrate to the satisfaction of the Contracting Officer that he/
she has received similar benefits/allowances from their immediately 
previous employer in the Cooperating Country, or the Mission 
Director determines that payment of such benefits would be 
consistent with the Mission's policy and practice and would be in 
the best interest of the U.S. Government.

23. Orientation and Language Training (July 1993)

    (a) Except as set forth in paragraph (b)(4) below, the 
Contractor shall receive a maximum of 2 weeks USAID orientation 
before travel overseas. The dates of orientation shall be selected 
by the Contractor and approved by the Contracting Officer from the 
orientation schedule provided by USAID.
    (b) As either set forth in the Contract Schedule, or provided in 
writing by the Contracting Officer, the following may be authorized 
taking into consideration specific job requirements, contractor's 
prior overseas experience, or unusual circumstances, in connection 
with orientation of individual Contractors:
    (1) Modified orientation,
    (2) Language training,
    (3) Orientation for Contractor's dependents at contract expense.
    (4) Waiver of orientation for individual contractor.
    (c) Transportation costs and travel allowances not to exceed one 
round trip from the Contractor's residence to place of orientation 
and return will be reimbursed, pursuant to Clause 10 of the General 
Provisions, entitled ``Travel and Transportation Expenses,'' if the 
orientation is more than 80 kilometers/50 miles from the 
contractor's residence.
    Allowable salary costs during the period of orientation are also 
reimbursable.

24. Conditions for Contracting Prior to Receipt of Security Clearance 
(July 1993)

    (a) U.S. Resident Hire PSC. The contractor may commence work 
prior to the completion of the security clearance. However, until 
such time as clearance is received, the contractor shall have no 
access to classified or administratively controlled materials. 
Further, failure to obtain clearance will constitute cause for 
contract termination in accordance with paragraph (a)(2) of General 
Provision 16 of this contract.
    (b) U.S. PSC--Non-Resident Hire. The contractor may elect to 
commence travel to post immediately to begin work prior to 
completion of the security clearance. However, until such time as 
security clearance is received, the contractor shall:
    (1) Have no access to classified or administratively controlled 
materials;
    (2) Be authorized to travel to post himself/herself only; and
    (3) Be authorized no entitlements other than those normally 
authorized for short term (less than a year) employees at post. Even 
if the contract is for one year or more, dependents may not 
accompany contractor unless at his/her expense, and transportation/
storage of household/personal effects and motor vehicle will not be 
financed by USAID prior to the receipt of the security clearance. 
Upon receipt of clearance, the Contracting Officer will authorize 
reimbursement of any such costs borne at contractor's expense prior 
to clearance provided they are reasonable, allocable and allowable. 
If appropriate given the length of time remaining, the Contracting 
Officer will authorize dependent travel and shipment/storage of 
motor vehicle and effects. Allowances which would not be provided to 
short term employees will be authorized after clearance is received 
provided that the contractor is otherwise entitled to such benefits. 
Failure to obtain the security

[[Page 39469]]

clearance will constitute cause for contract termination in 
accordance with paragraph (a)(2) of General Provision 16 of this 
contract.

25. Medical Evacuation (MEDEVAC) Services (July 1993)

    (a) The contractor agrees to obtain medevac service coverage for 
himself/herself and his/her authorized dependents while performing 
personal services abroad. Coverage shall be obtained pursuant to the 
terms of the contract between USAID and USAID's medevac service 
provider unless exempted in accordance with paragraph (b).
    (b) The following are exempted from the requirements in 
paragraph (a):
    (1) Contractors and their dependents with a health insurance 
program that includes sufficient medevac coverage as approved by the 
Contracting Officer.
    (2) Contractors and their dependents located at Missions where 
the Mission Director makes a written determination to waive the 
requirement for such coverage based on findings that the quality of 
local medical services or other circumstances obviate the need for 
such coverage.
    (c) Information on the current medevac service provider, 
including application procedures, is available from the Contracting 
Officer.

26. Governing Law (Nov 1996)

    This contract is established under the procurement authorities 
of the United States Government and shall be interpreted in 
accordance with the body of Federal Procurement Law in the United 
States. This contract is a complete statement of the duties, 
compensation, benefits, leave, notice, termination, and the like; 
therefore, the laws of the country of performance with respect to 
labor and contract matters shall not apply to either the carrying 
out of the obligations of the parties or to the interpretation of 
this agreement.
    13. FAR Clauses to be Incorporated in Full Text in Personal 
Services Contracts.
    The following FAR Clauses are always to be used along with the 
General Provisions. They are required in full text.
1. Covenant Against Contingent Fees 52.203-5
2. Electronic Funds Transfer Payment Methods 52.232-28
3. Disputes 52.233-1 (Alternate 1)
4. Preference for U.S. Flag Air Carriers 52.247-63
    14. FAR Clauses to be Incorporated by Reference in Personal 
Services Contracts
    The following FAR Clauses are to be used along with the General 
Provisions, and when appropriate, be incorporated in each personal 
services contract by reference:
1. Anti-Kickback Procedures 52.203-7
2. Limitation on Payments to Influence Certain Federal Transactions 
52.203-12
3. Audit and Records--Negotiation 52.215-2
4. Privacy Act Notification 52.224-1
5. Privacy Act 52.224-2
6. Taxes--Foreign Cost Reimbursement Contracts 52.229-8
7. Interest 52.232-17
8. Limitation of Cost 52.232-20
9. Limitation of Funds 52.232-22
10. Assignment of Claims 52.232-23
11. Protection of Government Buildings, Equipment, and Vegetation 
52.237-2
12. Notice of Intent to Disallow Costs 52.242-1
13. Inspection 52.246-5
14. Limitation of Liability--Services 52.246-25

    Dated: May 21, 1997.
Marcus L. Stevenson,
Procurement Executive.
[FR Doc. 97-18601 Filed 7-22-97; 8:45 am]
BILLING CODE 6116-01-M