[Federal Register Volume 62, Number 135 (Tuesday, July 15, 1997)]
[Notices]
[Pages 37891-37896]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-17459]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; Systems of Records

AGENCY: Department of the Army, DOD.
ACTION: Notice to amend a systems of records.

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SUMMARY: The Department of the Army is amending systems of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
DATES: This proposed actions will be effective without further notice 
on August 14, 1997, unless comments are received which result in a 
contrary determination.
ADDRESSES: Privacy Act Officer, Records Management Division, U.S. Army 
Publishing and Records Management Center, ATTN: SAIS-PRP-DR, Stop C55, 
Ft. Belvoir, VA 22060-5576.
FOR FURTHER INFORMATION CONTACT: Ms. Pat Turner at (703) 806-3389 or 
DSN 656-3389.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: July 27, 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
    In the Army's address directory, under Major Commands, replace the 
third address with `Commander, U.S. Army Criminal Investigation 
Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.' 
In the 14th address, replace the zip code with `09014-0100'.
A0027 DAJA

System name:
    Civil Process Case Files (February 1, 1996, 61 FR 3681).

Changes:
* * * * *

System location:
    Delete zip code and replace with `09128-0007'.
* * * * *

Notification procedure:
    Delete zip code and replace with `09128-0007'.

Record access procedures:
    Delete zip code and replace with `09128-0007'.
* * * * *
A0027 DAJA

System name:
    Civil Process Case Files.

System location:
    Office of the Judge Advocate, Headquarters, U.S. Army Europe and 
Seventh Army, Unit 29351, APO AE 09128-0007.

Categories of individuals covered by the system:
    Military members of the Armed Forces, civilian employees of the 
U.S. Government, and their dependents upon whom service is made of 
documents issued by German civil courts, customs and taxing agencies, 
and other administrative agencies.

Categories of records in the system:
    Documents from German authorities regarding payment orders, 
execution orders, demands for payment of indebtedness, notifications to 
establish civil liability, customs and tax demands, assessing fines and 
penalties, demands for court costs or for costs for administrative 
proceedings summonses and subpoenas, paternity notices, complaints, 
judgments, briefs, final and interlocutory orders, orders of 
confiscation, notices, and other judicial or administrative writs; 
correspondence between U.S. Government authorities and the Federal 
Republic of Germany; identifying data on individuals concerned; and 
similar relevant documents and reports.

Authority for maintenance of the system:
    10 U.S.C. 3013; Agreement to Supplement the Agreement between the 
Parties to the North Atlantic Treaty regarding the Status of their 
Forces with respect to Foreign Forces stationed in the Federal Republic 
of Germany (NATO Status of Forces Supplementary Agreement).

Purpose(s):
    To ensure that U.S. Forces obligations under the North Atlantic 
Treaty Organization Status of Forces Agreement are honored and the 
rights of U.S. Government employees are protected by making legal 
assistance available.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to foreign law enforcement or 
investigatory or administrative authorities, to comply with 
requirements imposed by, or to claim rights conferred in international 
agreements and arrangements regulating the stationing and status in 
Federal Republic of Germany of Defense military and civilian personnel.
    Information disclosed to authorities of the Federal Republic of 
Germany may be further disclosed by them to claimants, creditors or 
their attorneys.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system.
Storage:
    Paper records and cards in steel filing cabinets; computer disk-
packs and computerized database.

Retrievability:
    By individual's surname.

Safeguards:
    All information is maintained in areas accessible only to 
designated individuals having official need therefor in the performance 
of their duties.

[[Page 37892]]

 Records are housed in buildings protected by military police or 
security guards.

Retention and disposal:
    Paper records are destroyed 2 years after completion of case; card 
files are retained indefinitely.

System manager(s) and address:
    Office of the Judge Advocate General, Department of the Army, 2200 
Army Pentagon, Washington, DC 20310-2200.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address inquiries to the Office 
of the Judge Advocate General, Headquarters, U.S. Army Europe and 
Seventh Army, Unit 29351, APO AE 09128-0007.
    Individual should provide the full name, rank/grade, service 
number, sufficient details to permit locating the records, and 
signature.

Record access procedures:
    Individuals seeking access to record about themselves contained in 
this record system should address inquiries to the Office of the Judge 
Advocate General, Headquarters, U.S. Army Europe and Seventh Army, Unit 
29351, APO AE 09128-0007.
    Individual should provide the full name, rank/grade, service 
number, sufficient details to permit locating the records, and 
signature.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents, and 
appealing initial determinations are contained in Army Regulation 340-
21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From the individual; German authorities; Army records and reports.

Exemptions claimed for the system:
    None.
A0027-1 DAJA

System name:
    General Legal Files (August 3, 1993, 58 FR 41253).

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry before `matters' and replace with `Individuals who 
have been the subject of administrative, civil or criminal'.
* * * * *

System manager(s) and address:
    Delete entry and replace with `Chief, Legislative Branch, Office of 
the Judge Advocate General, Department of the Army, 2200 Army Pentagon, 
Washington, DC 20310-2200.'
* * * * *
A0027-1 DAJA

System name:
    General Legal Files.

System location:
    Office of the Judge Advocate General, Headquarters, Department of 
the Army; Offices of Staff Judge Advocates; Judge Advocates; and Legal 
Counsels of Washington, DC 20310-2200; subordinate commands, 
installations, and organizations. Official mailing addresses are 
published as an appendix to the Army's compilation of record system 
notices.

Categories of individuals covered by the system:
    Individuals who have been the subject of administrative, civil or 
criminal matters referred to the Office of the Judge Advocate General 
or to legal offices of subordinate commands, installations, and 
organizations for legal opinion, legal review, or other action.

Categories of records in the system:
    Inquiries with substantiating documents, personnel actions, 
investigations, petitions, complaints, correspondence and responses 
thereto.
    Examples of records include: Elimination and separation 
proceedings; questions pertaining to entitlement to pay; allowances, or 
other benefits; flying evaluation boards, line of duty investigations; 
reports of survey; other boards of investigating officers; DA 
Suitability Evaluation Board cases; DA Special Review Board efficiency 
report appeals; petitions to the Army Board for the Correction of 
Military Records; matters pertaining to on-post solicitation, 
revocation of privileges, and bars to entry on military installations; 
matters pertaining to appointments, promotions, enlistments, and 
discharges; matters pertaining to prohibited activities and conflicts 
of interest for Army personnel and employees; Article 138, UCMJ 
complaints; private relief legislation; military justice matters 
including requests for delivery of service members for trial by 
civilian authorities; appeals from nonjudicial punishment imposed under 
Article 15, UCMJ; appeals under Article 69, UCMJ; Secretarial review of 
officer dismissal cases; petitions for clemency, requests for pardons 
and requests for grants of immunity for civilian witnesses; matters 
pertaining to civilian employees and employees of non-appropriated fund 
instrumentalities including employment, pay, allowances, benefits, 
separations, discipline and adverse actions, grievances, equal 
opportunity complaints, awards, and claims processed by other agencies; 
and matters pertaining to attorney professional responsibility 
inquiries.

Authority for maintenance of the system:
    10 U.S.C. 3037 and 3072.

Purpose(s):
    To ensure legal sufficiency of Army operations, policies, 
procedures, and personnel actions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from this system of records may be disclosed to the 
Department of Justice for grants of immunity and requests for pardons.
    Information from this system of records may also be disclosed to 
law students participating in a volunteer legal support program 
approved by the Judge Advocate General of the Army.
    The `Blanket Routine Uses' published at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders; magnetic tapes/discs.

Retrievability:
    Retrieved by individual's surname.

Safeguards:
    Records are maintained in locked file cabinets and/or in locked 
offices in buildings employing security guards or on military 
installations protected by military police patrols.

Retention and disposal:
    Records at the Office of the Judge Advocate General and Office of 
the Chief Counsel, Office, Chief of Engineers are permanent; at all 
other locations, records are destroyed upon obsolescence.

System manager(s) and address:
    Chief, Legislative Branch, Office of the Judge Advocate General, 
Department

[[Page 37893]]

of the Army, 2200 Army Pentagon, Washington, DC 20310-2200.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in the record system should address written inquiries to the 
Department of the Army, Office of the Judge Advocate General, 2200 Army 
Pentagon, Washington, DC 20310-2200.
    Individual should provide his/her full name, the address and 
telephone number, and any other personal data which would assist in 
identifying records pertaining to him/her such as current or former 
military status, date of birth, and, if applicable, specifics 
concerning the incident or event believed to be the basis for legal 
review.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Department 
of the Army, Office of the Judge Advocate General, 2200 Army Pentagon, 
Washington, DC 20310-2200.
    Individual should provide his/her full name, the address and 
telephone number, and any other personal data which would assist in 
identifying records pertaining to him/her such as current or former 
military status, date of birth, and, if applicable, specifics 
concerning the incident or event believed to be the basis for legal 
review.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, Army records, and other public and private 
records.

Exemptions claimed for the system:
    Information specifically authorized to be classified under E.O. 
12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 
U.S.C. 552a(k)(1).
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be eligible, as 
a result of the maintenance of the information, the individual will be 
provided access to the information except to the extent that disclosure 
would reveal the identity of a confidential source.
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    Testing or examination material used solely to determine individual 
qualifications for appointment or promotion in the Federal service may 
be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would 
compromise the objectivity or fairness of the test or examination 
process.
    Evaluation material used to determine potential for promotion in 
the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), 
but only to the extent that the disclosure of such material would 
reveal the identify of a confidential source.
    An exemption rule for this exemption has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 505. For additional information 
contact the system manager.
A0145-1 TRADOC

System name:
    Army Reserve Officers' Training Corps Gold QUEST Referral System 
(February 2, 1996, 61 FR 3914).

Changes:
* * * * *

System manager(s) and address:
    Delete attention line and replace with `ATTN: ATCC-MM Marketing 
Directorate'.
* * * * *
A0145-1 TRADOC

System name:
    Army Reserve Officers' Training Corps Gold QUEST Referral System.

System location:
    MCS, Incorporated, 10041 Polinski Road, Ivyland, PA 18974-9872;
    U.S. Army ROTC Cadet Command, Fort Monroe, VA 23651-5000;
    Army ROTC Region Headquarters; and
    ROTC Cadet Battalions and ROTC Goldminer Teams. Official mailing 
address are published as an appendix to the Army's compilation of 
systems of records notices.

Categories of individuals covered by the system:
    Potential enrollees in the Senior ROTC program.

Categories of records in the system:
    Records of current and former prospect referrals showing: Name, 
address, telephone number, Social Security Number (optional), sex, 
citizenship, prior military service, name of high school, high school 
graduation date, grade point average, SAT/ACT test score, college 
expected to attend, admissions status to college, academic major, and 
date of birth.

Authority for maintenance of the system:
    10 U.S.C., Chapter 103, sections 2101-2111 and E.O. 9397 (SSN).

Purpose(s):
    To provide a central database of potential prospects for enrollment 
in the Senior ROTC program; assist prospects by providing information 
concerning educational institutions having ROTC programs; scholarship 
information and applications; information regarding other Army 
enlistment, Reserve or National Guard Programs; to render recruitment 
management information reports; to refer qualified prospects to a 
Professor of Military Science at or nearest to their college of choice.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and cards in file cabinets; on magnetic tape, disks, 
and computer printouts.

Retrievability:
    By prospects surname or peculiar identification number assigned by 
the system.

Safeguards:
    Records are maintained in secured areas within protected buildings, 
and accessible by only designated, authorized individuals having 
official need.

Retention and disposal:
    Records are retained for 3 years and then destroyed.

[[Page 37894]]

System manager(s) and address:
    Commander, Fort Monroe, ATTN: ATCC-MM Marketing Directorate, Fort 
Monroe, VA 23651-6000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army ROTC Cadet Command, ATTN: ATCC-MM Marketing 
Directorate, Fort Monroe, VA 23651-5000.
    Individuals should provide their full name, current address, 
telephone number and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army ROTC Cadet Command, ATTN: ATCC-MM Marketing 
Directorate, Fort Monroe, VA 23651-5000.
    Individuals should provide their full name, current address, 
telephone number and signature.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the 
Commander, U.S. Army ROTC Cadet Command, ATTN: Marketing Directorate, 
Fort Monroe, VA 23651-5000.

Record source categories:
    Source categories for prospects include the Army ROTC toll-free 
telephone number, magazines, newspapers, poster advertising coupons, 
mail-back reply cards, letters, walk-ins, referrals from parents, 
relatives, counselors, teachers, coaches, friends, associates, college 
registrars, dormitory directors, national testing organizations, honor 
societies, boys' clubs, boy scout organizations, Future Farmers of 
America, minority and civil rights organizations, fraternity and church 
organizations; neighborhood youth centers, YMCA, YWCA, social clubs, 
athletic clubs, boys state/girls state/scholarship organizations, U.S. 
Army Recruiting Command, Military Academy Liaison officers, West Point 
non-select listing, previous employers, trade organizations, military 
service, and other organizations and commands comprising the Department 
of Defense.

Exemptions claimed for the system:
    None.
A0145-1a TRADOC-ROTC

System name:
    ROTC Applicant/Member Records (February 1, 1996, 61 FR 3689).

Changes:
* * * * *

System manager(s) and address:
    Replace attention line with `ATTN: ATIM-AS (Privacy Act Officer)'.
* * * * *
A0145-1a TRADOC-ROTC

System name:
    ROTC Applicant/Member Records.

System location:
    Headquarters, U.S. Army Reserve Officers Training Corps (ROTC) 
Cadet Command, Fort Monroe, VA 23651-5000. Segments of the system exist 
at the U.S. Total Army Personnel Command, 200 Stovall Street, 
Alexandria, VA 22332-0400 and in offices of the Professor of Military 
Science at civilian educational institutions in ROTC regional offices.

Categories of individuals covered by the system:
    Persons who apply and are accepted into the Army ROTC program.

Categories of records in the system:
    Application for appointment, which includes such personal data as 
name, Social Security Number, date and place of birth, citizenship, 
home address and telephone number, marital status; dependents; 
transcripts and certificates of education, training, and 
qualifications; medical examinations; financial assistance documents; 
awards; ROTC contract; photograph; correspondence between the member 
and the Army or other Federal agencies; letter of appointment in Active 
Army on completion of ROTC status; security clearance documents; 
official documents such as Cadet Command Form 139, DA Form 597, DA Form 
61, DA Form 873, SF 88 and SF 93, DD Forms 4/1-4/2, and DOJ Form I-151 
if applicable.

Authority for maintenance of the system:
    10 U.S.C. 2101-2111 and E.O. 9397 (SSN).

Purpose(s):
    These records are used in the selection, training, and 
commissioning of eligible ROTC cadets in the Active Army and Reserve 
Forces and for personnel management, strength accounting, and manpower 
management purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information may be disclosed to the Federal Aviation Administration 
to obtain flight certification and/or licensing; to the Department of 
Veterans Affairs for member Group Life Insurance and/or other benefits.
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in folders; punched cards; microfilm/fiche; magnetic 
tape, drum, or disc.

Retrievability:
    By name or Social Security Number.

Safeguards:
    All records are maintained in areas accessible only to authorized 
personnel who have official need in the performance of their assigned 
duties. Automated records are further protected by assignment of users 
identification and password edits to protect the system from 
unauthorized access and to restrict each user to specific files and 
data elements. User identification and passwords are changed at random 
times; control data are maintained by the system manager in a sealed 
envelope in an authorized safe.

Retention and disposal:
    Cadet Command Form 139 is retained in the ROTC unit for 5 years 
after cadet leaves the institution or is disenrolled from the ROTC 
program. Following successful completion of ROTC and academic programs 
and appointment as a commissioned officer with initial assignment to 
active duty for training, copy of pages 1 and 2 are reproduced and sent 
to the commandant of individual's basic branch course school. Records 
of rejected ROTC applicants are destroyed. Other records mentioned in 
preceding paragraphs are destroyed if not required to become part of 
individual's Military Personnel Records Jacket.

[[Page 37895]]

System manager(s) and address:
    Commander, Fort Monroe, ATTN: ATIM-AS (Privacy Act Officer), Fort 
Monroe, VA 23651-6000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Reserve Officers Training Corps (ROTC), 
Fort Monroe, VA 23651-5000 or the Commander, U.S. Total Army Personnel 
Command, 200 Stovall Street, Alexandria, VA 22332-0400.
    Individual should provide the full name, current address and 
telephone number and definitive description of the information sought.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Reserve Officers Training Corps (ROTC), Fort 
Monroe, VA 23651-5000 or the Commander, U.S. Total Army Personnel 
Command, 200 Stovall Street, Alexandria, VA 22332-0400.
    Individual should provide the full name, current address and 
telephone number and definitive description of the information sought.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, civilian educational institutions, official 
Army records addressing entitlement status, medical examination and 
treatment, security determination, and attendance and training 
information while an ROTC cadet.

Exemptions claimed for the system:
    None.
A0145-1b TRADOC-ROTC

System name:
    ROTC Financial Assistance (Scholarship) Application File (February 
2, 1996, 61 FR 3913).

Changes:
* * * * *

System manager(s) and address:
    Replace attention line with `ATTN: ATZG-BO-PF (Privacy Act 
Officer)'.
* * * * *
A0145-1b TRADOC-ROTC

System name:
    ROTC Financial Assistance (Scholarship) Application File.

System location:
    Primary location: U.S. Army Reserve Officers Training Corps Cadet 
Command, Fort Monroe, VA 23651-5000.
    Segments exist at U.S. Army Reserve Officers' Training Corps (ROTC) 
Regions, ROTC elements of civilian educational institutions.

Categories of individuals covered by the system:
    Students and service members who desire to participate in the Army 
ROTC Financial Assistance (Scholarship Program).

Categories of records in the system:
    Individual's application for membership, academic transcripts, 
college board scores and test results, references, photograph, 
interview board results, acceptance/declination, selection board action 
including applicant's scores in areas evaluated, notice of applicant's 
medical status including reports of medical examination, evaluation of 
applicant by Professor of Military Science commanding officer, letters 
of recommendation, inquiries regarding applicant's selection/non-
selection, reports of ROTC Advanced, Ranger, or Basic Camp performance 
of applicant, information of applicant's choice of institution.

Authority for maintenance of the system:
    10 U.S.C. 2101-2111 and E.O. 9397 (SSN).

Purpose(s):
    To administer the financial assistance program; to select recipient 
for 2, 3, and 4-year scholarships; to monitor selectee's academic and 
ROTC performance; to develop policies and procedures, compile 
statistics and render reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of the Army's 
compilation of systems of records notices also apply to this system.

Disclosure to consumer reporting agencies:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this 
system to `consumer reporting agencies' as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act 
of 1966 (31 U.S.C. 3701(a)(3)).
    Disclosure of records is limited to the individual's name, address, 
Social Security Number, and other information necessary to establish 
the individual's identity; the amount, status, and history of the 
claim; and the agency program under which the claim arose. This 
disclosure will be made only after the procedural requirement of 31 
U.S.C. 3711(f) has been followed.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folder; selected data automated for 
management purposes on tapes, discs, cards, microfilm/fiche.

Retrievability:
    By individual's name, Social Security Number, other characteristics 
of qualification or identity.

Safeguards:
    Records maintained in areas accessible only to authorized personnel 
having official need in the performance of duties.

Retention and disposal:
    Destroyed 1 year after individual graduates or is disenrolled. 
Records for nonselected applicants are destroyed 1 year after 
graduation of the nonselectee(s) class.

System manager(s) and address:
    Commander, Fort Monroe, ATTN: ATZG-BO-PF (Privacy Act Officer), 
Fort Monroe, VA 23651-6000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Reserve Officers Training Corps Cadet 
Command, ATTN: ATCC-PS, Fort Monroe, VA 23651-5000.
    Individual should provide the full name, current address and 
telephone number and definitive description of the information sought.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written

[[Page 37896]]

inquiries to the Commander, U.S. Army Reserve Officers Training Corps 
Cadet Command, ATTN: ATCC-PS, Fort Monroe, VA 23651-5000.
    Individual should provide the full name, current address and 
telephone number and definitive description of the information sought.

Contesting record procedures:
    The Army's rules for accessing records, contesting contents, and 
appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, medical records, academic institutions, Army 
agencies and commands.

Exemptions claimed for the system:
    None.
[FR Doc. 97-17459 Filed 7-14-97; 8:45 am]
BILLING CODE 5000-04-F