[Federal Register Volume 62, Number 125 (Monday, June 30, 1997)]
[Notices]
[Page 35235]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-17023]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration, Office of Records 
Services.

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Records 
schedules identify records of sufficient value to warrant preservation 
in the National Archives of the United States. Schedules also authorize 
agencies after a specified period to dispose of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules that propose the destruction of records not 
previously authorized for disposal, or reduce the retention period for 
records already authorized for disposal. NARA invites public comments 
on such schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 14, 1997. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. The requester will be given 30 days 
to submit comments.

ADDRESSES: Address requests for single copies of schedules identified 
in this notice to the Civilian Appraisal Staff (NWRC), National 
Archives and Records Administration, 8601 Adelphi Road, College Park, 
MD 20740-6001. Requesters must cite the control number assigned to each 
schedule when requesting a copy. The control number appears in the 
parentheses immediately after the name of the requesting agency.

FOR FURTHER INFORMATION CONTACT: Michael L. Miller, Director, Records 
Management Programs, National Archives and Records Administration, 8601 
Adelphi Road, College Park, MD 20740-6001, telephone (301) 713-7110.

SUPPLEMENTARY INFORMATION: Each year U.S. Government agencies create 
billions of records on paper, film, magnetic tape, and other media. In 
order to control this accumulation, agency records managers prepare 
records schedules specifying when the agency no longer needs the 
records and what happens to the records after this period. Some 
schedules are comprehensive and cover all the records of an agency or 
one of its major subdivisions. These comprehensive schedules provide 
for the eventual transfer to the National Archives of historically 
valuable records and authorize the disposal of all other records. Most 
schedules, however, cover records of only one office or program or a 
few series of records, and many are updates of previously approved 
schedules. Such schedules also may include records that are designated 
for permanent retention.
    Destruction of records requires the approval of the Archivist of 
the United States. This approval is granted after a thorough study of 
the records that takes into account their administrative use by the 
agency of origin, the rights of the Government and of private persons 
directly affected by the Government's activities, and historical or 
other value.
    This public notice identifies the Federal agencies and their 
subdivisions requesting disposition authority, includes the control 
number assigned to each schedule, and briefly describes the records 
proposed for disposal. The records schedule contains additional 
information about the records and their disposition. Further 
information about the disposition process will be furnished to each 
requester.

Schedules Pending

    1. Executive Office of the President, Office of the United States 
Trade Representative (N1-364-97-2). Electronic and textual records 
created between April 24, 1986 and January 27, 1993, that are 
duplicative or deal with routine administrative matters. Master files 
of e-mail messages will be preserved.
    2. Department of Commerce, International Trade Administration (N1-
489-97-2). Nairobi Protocol files in hardcopy and electronic formats.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-95-2). Textual and electronic records of the 
Alaska Groundfish Catch and Effort Data System.
    4. Department of the Interior, Bureau of Land Management (N1-49-96-
4). Motor Vehicle and Aircraft Maintenance Files.
    5. Department of the Treasury, United States Mint (N1-104-97-2). 
Duplicative and fragmentary video recordings, audio recordings, and 
motion picture film of the Office of Public Affairs.
    6. Federal Mine Safety and Health Review Commission (N1-470-96-2). 
Working files of the Chairman, Commissioners, and their legal counsels, 
and annual budget submissions and general correspondence of the 
Executive Director.
    7. National Archives and Records Administration (N1-GRS-97-3). 
Semiannual expense reports for non-federally funded travel.
    8. Panama Canal Commission (N1-185-97-6). Architectural and 
engineering records.
    9. Panama Canal Commission (N1-185-97-14). Accountable Officer's 
records.
    10. Panama Canal Commission (N1-185-97-15). Expenditure accounting 
records.
    11. Tennessee Valley Authority (N1-142-97-13). Automated data 
processing administrative forms and newsletters.

    Dated: June 23, 1997.
Michael J. Kurtz,
Assistant Archivist, for Record Services--Washington, DC.
[FR Doc. 97-17023 Filed 6-27-97; 8:45 am]
BILLING CODE 7515-01-P