[Federal Register Volume 62, Number 125 (Monday, June 30, 1997)]
[Notices]
[Pages 35160-35161]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-17003]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; System of Records

AGENCY: Defense Logistics Agency, DOD.
ACTION: Amend a system of records.

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SUMMARY: The Defense Logistics Agency proposes to amend an existing 
system of records notice in its inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: This action will be effective without further notice on July 30, 
1997, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Privacy Act Officer, Defense Logistics 
Agency, DLA-CAAV, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, 
VA 22060-6221.
FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.
SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The specific changes to the record system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.
    Dated: June 25, 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S200.40 DLA-M

System Name:
    Morale, Welfare, and Recreation (MWR) Records (58 FR 10862, 
February 22, 1993).

Changes:
System Identifier:
    Delete entry and replace with `S400.10 CA'.
* * * * *

System Name:
    Delete entry and replace with `Social, Athletic, and Recreation 
Center Membership and Use Records.'

System Location:
    Delete entry and replace with `Defense Logistics Agency Primary 
Level Field Activities. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.'

Categories of Individuals Covered by the System:
    Delete entry and replace with `Individuals who use or apply for 
membership in DLA-managed social, athletic, and recreation facilities, 
messes, and clubs. It includes military members, civilian employees, 
contractor employees, and families and guests of authorized users.'

Categories of Records in the System:
    Delete entry and replace with `Membership applications; arts, 
crafts, and sports class registration forms; health workout programs 
and assessments; liability agreements between activity and 
participants; check cashing applications and approval records; and 
facility or equipment reservation applications. The system contains 
applicant or user name, rank or grade, social security number, 
membership or employee badge number, spouse and dependent names, birth 
dates, home address and telephone numbers, bank and credit card account 
numbers, and dates and times of facility use.'

Authority for Maintenance of the System:
    Delete entry and replace with `5 U.S.C. 301, Departmental 
Regulations; 5 U.S.C. 302, Agency powers, Delegation of authority; 5 
U.S.C. 7901, Health Service Programs; 10 U.S.C. 133, Organization and 
powers, Under Secretary of Defense for Acquisition and Technology; E.O. 
9397 (SSN); and DoD Directive 1010.10, Heath Promotion.'

Purpose(s):
    Delete entry and replace with `To determine eligibility for 
membership and use; to bill members for dues and charges; to determine 
eligibility for check cashing privileges; to register applicants for 
classes; to notify users of future events or cancellations in cases of 
emergency; to process advance reservations for facility use; to provide 
membership and facility use data to management; and to develop 
individual fitness programs for users. The records may also be used to 
terminate membership or facility use for nonpayment of dues or 
noncompliance with rules.'
* * * * *

Retrievability:
    Delete entry and replace with `Retrieved by name, Social Security 
Number, or membership or employee badge number.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Records are destroyed after three 
years

[[Page 35161]]

or when obsolete, superseded, or no longer needed.'
* * * * *
S400.10 CA

System name:
    Social, Athletic, and Recreation Center Membership and Use Records.

System location:
    Defense Logistics Agency Primary Level Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Categories of Individuals Covered by the System:
    Individuals who use or apply for membership in DLA-managed social, 
athletic, and recreation facilities, messes, and clubs. It includes 
military members, civilian employees, contractor employees, and 
families and guests of authorized users.

Categories of Records in the System:
    Membership applications; arts, crafts, and sports class 
registration forms; health workout programs and assessments; liability 
agreements between activity and participants; check cashing 
applications and approval records; and facility or equipment 
reservation applications. The system contains applicant or user name, 
rank or grade, social security number, membership or employee badge 
number, spouse and dependent names, birth dates, home address and 
telephone numbers, bank and credit card account numbers, and dates and 
times of facility use.

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental regulations; 5 U.S.C. 302, Agency 
powers, Delegation of authority; 5 U.S.C. 7901, Health Service 
Programs; 10 U.S.C. 133, Organization and powers, Under Secretary of 
Defense for Acquisition and Technology; E.O. 9397 (SSN); and DoD 
Directive 1010.10, Heath Promotion.

Purpose(s):
    To determine eligibility for membership and use; to bill members 
for dues and charges; to determine eligibility for check cashing 
privileges; to register applicants for classes; to notify users of 
future events or cancellations in cases of emergency; to process 
advance reservations for facility use; to provide membership and 
facility use data to management; and to develop individual fitness 
programs for users. The records may also be used to terminate 
membership or facility use for nonpayment of dues or noncompliance with 
rules.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Retrieved by name, Social Security Number, or membership or 
employee badge number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their official duties. The 
computer files are password protected with access restricted to 
authorized users.

Retention and disposal:
    Records are destroyed after three years or when obsolete, 
superseded, or no longer needed.

System manager(s) and address:
    Deputy Director, Corporate Administration, Headquarters, Defense 
Logistics Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, 
VA 22060-6221, and the Commanders of the Defense Logistics Agency (DLA) 
Primary Level Field Activities (PLFAs). Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, HQ DLA-CAAV, 8725 John J. Kingman Road, 
Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of 
the particular DLA PLFA involved. Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Privacy 
Act Officer, HQ DLA-CAAV, 8725 John J. Kingman Road, Suite 2533, Fort 
Belvoir, VA 22060-6221, or the Privacy Act Officer of the particular 
DLA PLFA involved. Official mailing addresses are published as an 
appendix to DLA's compilation of systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records and for contesting contents and 
appealing initial agency determinations are published in DLA Regulation 
5400.21; 32 CFR part 323; or may be obtained from the Privacy Act 
Officer.

Record source categories:
    Information is provided by the record subject or the record 
subject's sponsor.

Exemptions claimed for the system:
    None.
[FR Doc. 97-17003 Filed 6-27-97; 8:45 am]
BILLING CODE 5000-04-F