[Federal Register Volume 62, Number 125 (Monday, June 30, 1997)]
[Notices]
[Pages 35162-35163]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-16254]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DOD.
ACTION: Alter a record system.

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SUMMARY: The Department of the Navy proposes to alter a system of 
records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The alteration will be effective on July 30, 1997, unless 
comments are received that would result in a contrary determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed altered system report, as required by 5 U.S.C. 552a(r) 
of the Privacy Act was submitted on June 9, 1997, to the House 
Committee on Government Reform and Oversight, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996, (61 FR 6427, February 20, 1996).
    Dated: June 16, 1997.

L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05521-1

System name:
    Access Control System (March 2, 1994, 59 FR 9972).

Changes:
System identifier:
    Delete entry and replace with `N05512-2'.

System name:
    Add to beginning of entry `Badge and'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `Individuals considered or seeking 
consideration for access to space under the control of the Department 
of the Navy (DON) and any visitor (military, civilian, or contractor) 
requiring access to a controlled facility.'
* * * * *

Authority for maintenance of the system:
    Add to entry `OPNAVINST 5530.14B, DON Physical Security and Loss 
Prevention.'

Purpose(s):
    Delete entry and replace with `To maintain all aspects of proper 
access control; to issue badges; replace lost badges; to retrieve 
passes upon separation; to maintain visitor statistics; and collect 
information to adjudicate access.'

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete paragraph 2 and replace with `To designated contractors, 
Federal agencies, and foreign governments for the purpose of granting 
Navy officials access to their facility.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Badges and passes are destroyed 
three months after return to issuing office. Records of issuance are 
destroyed six months after new accountability system is established or 
one year after final disposition of each issuance record is entered in 
retention log or similar record, whichever is earlier. Visit request 
records are destroyed two years after final entry or two years after 
date of document, whichever is later.'
* * * * *

[[Page 35163]]

N05521-2

System name:
    Badge and Access Control System.

System location:
    Organizational elements of the Department of the Navy. Official 
mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Individuals considered or seeking consideration for access to space 
under the control of the Department of the Navy (DON) and any visitor 
(military, civilian, or contractor) requiring access to a controlled 
facility.

Categories of records in the system:
    Visit requests for permission to transact commercial business, 
visitor clearance data for individuals to visit a naval base/activity/
contractor facility; barring lists and letters of exclusion, and badge/
pass issuance records.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; OPNAVINST 5530.14B, DON 
Physical Security and Loss Prevention; and E.O. 9397 (SSN).

Purpose(s):
    To maintain all aspects of proper access control; to issue badges; 
replace lost badges; to retrieve passes upon separation; to maintain 
visitor statistics; and collect information to adjudicate access.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To designated contractors, Federal agencies and foreign governments 
for the purpose of granting Navy officials access to their facility.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    File folders, card files, magnetic tape, personal computers, and 
electronic badging system.

Retrievability:
    Name, Social Security Number, Case number, organization, and 
company name.

Safeguards:
    Access is provided on a need-to-know basis only. Manual records are 
maintained in file cabinets under the control of authorized personnel 
during working hours. The office space in which the file cabinets are 
located is locked outside of official working hours. Computer terminals 
are located in supervised areas. Access is controlled by password or 
other user code system.

Retention and disposal:
    Badges and passes are destroyed three months after return to 
issuing office. Records of issuance are destroyed six months after new 
accountability system is established or one year after final 
disposition of each issuance record is entered in retention log or 
similar record, whichever is earlier. Visit request records are 
destroyed two years after final entry or two years after date of 
document, whichever is later.

System manager(s) and address:
    Policy Official for Security Badges: Chief of Naval Operations 
(N09N), Building 111, Washington Navy Yard, 901 M Street SE, 
Washington, DC 20388-5384.
    Record Holder: Commanding officer of the activity in question. 
Official mailing addresses are published as an appendix to the Navy's 
compilation of systems of records notices.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individual should provide full name and Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity in question. Official mailing 
addresses are published as an appendix to the Navy's compilation of 
systems of records notices.
    Individual should provide full name and Social Security Number.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Visit requests; individual; records of the activity; investigators; 
witnesses; contractors; companies.

Exemptions claimed for the system:
    None.
[FR Doc. 97-16254 Filed 6-27-97; 8:45 am]
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