[Federal Register Volume 62, Number 122 (Wednesday, June 25, 1997)]
[Notices]
[Pages 34238-34240]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-16637]
-----------------------------------------------------------------------
DEPARTMENT OF ENERGY
Privacy Act of 1974, Publication of Notice To Amend a System of
Records
AGENCY: Department of Energy (DOE).
ACTION: Proposed amendment to a system of records.
-----------------------------------------------------------------------
SUMMARY: The purpose of this document is to give notice of the addition
of a proposed routine use to one of the DOE Privacy Act systems of
records.
DATES: The proposed routine use will be effective 45 calendar days from
the date of this publication (August 9, 1997), unless comments are
received before this date which would result in a contrary
determination.
ADDRESSES: Comments should be directed to the following address: U.S.
Department of Energy, GayLa Sessoms, Director, Freedom of Information
Act and Privacy Act Division, HR-73, 1000 Independence Avenue, SW.,
Washington, DC 20585.
FOR FURTHER INFORMATION CONTACT: GayLa Sessoms, Director, Freedom of
Information Act and Privacy Act Division, HR-73, U.S. Department of
Energy, 1000 Independence Avenue, SW., Washington, DC 20585, 202-586-
5955; Helen Sherman, Director, Office of Financial Policy, CR-20, U.S.
Department of Energy, 1000 Independence Avenue, SW., Washington, DC
20585, 202-586-4860; or Abel Lopez, Office of General Counsel, GC-80,
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington,
DC 20585, 202-586-8618.
SUPPLEMENTARY INFORMATION: DOE proposes to amend its system of records,
``DOE-19, Accounts Receivable Financial System,'' to establish a new
routine use, and update other information. The new routine use permits
the disclosure of information maintained in the system of records to
the Department of the Treasury for the purpose of administrative offset
and debt recovery under the provisions of section 31001 (m)(1) of the
Debt Collection Improvement Act of 1996 (Pub. L. 104-134). The specific
changes to the record system are set forth below followed by the record
system published in its entirety as amended.
Issued in Washington, DC this 6th day of June, 1997.
Archer L. Durham,
Assistant Secretary for Human Resources and Administration.
Amendment
DOE 19
System Name
Accounts Receivable Financial System.
Changes
System Locations
Delete entry and replace with:
System Locations
U.S. Department of Energy, Headquarters, 1000 Independence Avenue, SW.,
Washington, D.C. 20585;
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood
Lane, Juneau, AK 99801-8545;
U.S. Department of Energy, Albuquerque Operations Office, P.O. Box
5400, Albuquerque, NM 87185-5400;
U.S. Department of Energy, Bonneville Power Administration, P.O. Box
3621, Portland, OR 97208;
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439;
U.S. Department of Energy, Federal Energy Technology Center, P.O. Box
880, Morgantown, WV 26507-0880;
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard,
Golden, CO 80401-3393;
U.S. Department of Energy, Idaho Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401-1563;
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves in
Colorado, Utah, and Wyoming, 907 N. Poplar, Suite 150, Casper, WY
82601;
U.S. Department of Energy, Naval Petroleum Reserves in California, P.O.
Box 11, Tupman, CA 93276;
U.S. Department of Energy, Nevada Operations Office, P.O. Box 98518,
Las Vegas, NV 89193-8518;
U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 2001,
Oak Ridge, TN 37831;
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Suite 700N, Oakland, CA 94612-5208;
U.S. Department of Energy, Ohio Field Office, P.O. Box 3020,
Miamisburg, OH 45343-3020;
U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. Box
10940, West Mifflin, PA 15236-0940;
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, Federal Building Lobby, Richland, WA 99352;
U.S. Department of Energy, Rocky Flats Field Office, P.O. Box 928,
Golden, CO 80402-0928;
U.S. Department of Energy, Savannah River Operations Office, Road 1A,
Aiken, SC 29801;
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. Box
1069, Schenectady, NY 12301;
U.S. Department of Energy, Southeastern Power Administration, Samuel
Elbert Building, Elberton, GA 30635;
U.S. Department of Energy, Southwestern Power Administration, P.O. Box
1619, Tulsa, OK 74101;
U.S. Department of Energy, Strategic Petroleum Reserve Project Office,
900 Commerce Road East, New Orleans, LA 70123;
U.S. Department of Energy, Western Area Power Administration, P.O. Box
3402, Golden, CO 80401.
Authority for Maintenance of the System
Insert ``section 31001 (m)(1) of the Debt Collection Improvement
Act of 1996'' after Debt Collection Act of 1982, as amended.
Purpose(s)
Delete entry and replace with:
Purpose(s)
To record and manage the Department's accounts receivable.
Routine Uses of Records Maintained in the System, Including Categories
of Users and the Purpose of Such Uses
1. A record from this system of records may be disclosed to other
Federal agencies, consumer reporting agencies for acquiring credit
information, and collection agencies to aid in the collection of
outstanding debts owed to the Federal Government.
2. A record from this system of records may be disclosed to Defense
Manpower Data Center, Department of Defense; United States Postal
Service; and other Federal, State, or local agencies to identify and
locate, through computer matching, individuals indebted to DOE who are
receiving
[[Page 34239]]
Federal salaries or benefit payments. Information from the match will
be used to collect the debts by voluntary repayment, by administrative
offset, or by salary offset procedures.
3. A record from this system may be disclosed to the Internal
Revenue Service (1) to collect the debt by offset against the debtor's
tax refunds under the Federal Tax Refund Offset Program and (2) to
obtain the mailing address of a taxpayer to collect a debt owed to the
DOE. Re-disclosure by DOE to a consumer reporting agency is limited to
the purpose of obtaining a commercial credit report on the particular
taxpayer. Such mailing address information will not be used for any
other DOE purpose or disclosed by DOE to another Federal, State, or
local agency which seeks to locate the same individual for its own debt
collection purpose.
4. A record from this system of records may be disclosed to the
Department of the Treasury for the purpose of administrative offset and
debt recovery under section 31001 (m)(1) of the Debt Collection
Improvement Act of 1996 (Pub. L. 104-134).
5. A record from this system of records may be disclosed for
additional routine uses as listed in appendix B of 47 FR 14333, April
2, 1982.
Fair Credit Reporting Act
A record from this system may be disclosed to a ``consumer
reporting agency'' as defined by the Fair Credit Reporting Act, 15
U.S.C. 1681a(f), or the Federal Claims Collections Act of 1966, 31
U.S.C. 3701(a)(3), in accordance with Section 3711(f) of Title 31 of
the United States Code.
* * * * *
DOE 19
System name:
Accounts Receivable Financial System.
Security classification:
Unclassified.
System Locations:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue, SW.,
Washington, D.C. 20585;
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood
Lane, Juneau, AK 99801-8545;
U.S. Department of Energy, Albuquerque Operations Office, P.O. Box
5400, Albuquerque, NM 87185-5400;
U.S. Department of Energy, Bonneville Power Administration, P.O. Box
3621, Portland, OR 97208;
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass
Avenue, Argonne, IL 60439;
U.S. Department of Energy, Federal Energy Technology Center, P.O. Box
880, Morgantown, WV 26507-0880;
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard,
Golden, CO 80401-3393;
U.S. Department of Energy, Idaho Operations Office, 850 Energy Drive,
Idaho Falls, ID 83401-1563;
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves in
Colorado, Utah, and Wyoming, 907 N. Poplar, Suite 150, Casper, WY
82601;
U.S. Department of Energy, Naval Petroleum Reserves in California, P.O.
Box 11, Tupman, CA 93276;
U.S. Department of Energy, Nevada Operations Office, P.O. Box 98518,
Las Vegas, NV 89193-8518;
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001,
Oak Ridge, TN 37831;
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street,
Suite 700N, Oakland, CA 94612-5208;
U.S. Department of Energy, Ohio Field Office, P.O. Box 3020,
Miamisburg, OH 45343-3020;
U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. Box
10940, West Mifflin, PA 15236-0940;
U.S. Department of Energy, Richland Operations Office, 825 Jadwin
Avenue, Federal Building Lobby, Richland, WA 99352;
U.S. Department of Energy, Rocky Flats Field Office, P.O. Box 928,
Golden, CO 80402-0928;
U.S. Department of Energy, Savannah River Operations Office, Road 1A,
Aiken, SC 29801;
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. Box
1069, Schenectady, NY 12301;
U.S. Department of Energy, Southeastern Power Administration, Samuel
Elbert Building, Elberton, GA 30635;
U.S. Department of Energy, Southwestern Power Administration, P.O. Box
1619, Tulsa, OK 74101;
U.S. Department of Energy, Strategic Petroleum Reserve Project Office,
900 Commerce Road East, New Orleans, LA 70123;
U.S. Department of Energy, Western Area Power Administration, P.O. Box
3402, Golden, CO 80401.
Categories of individuals covered by the system:
Persons owing money to DOE.
Categories of records in system:
Name, address, telephone number, taxpayer identification number,
and other applicable debtor identifying information; invoice number;
basis, amount, and status of claim; and history of claim, including
collection actions taken.
Authority for maintenance of the system:
5 U.S.C. 301; Department of Energy Organization Act, including
authorities incorporated by reference in Title III of the Department of
Energy Organization Act; Debt Collection Act of 1982, as amended, Debt
Collection Improvement Act of 1996, 31 U.S.C. 3512; 5 U.S.C. 5701-09;
Federal Property Management Regulations 101-107; Treasury Financial
Manual; Executive Order 12009 and Executive Order 9397.
Purpose:
To record and manage the Department's accounts receivable.
Routine uses of records maintained in the system, including categories
of users and the purpose of such uses:
1. A record from this system of records may be disclosed to other
Federal agencies, consumer reporting agencies for acquiring credit
information, and collection agencies to aid in the collection of
outstanding debts owed to the Federal Government.
2. A record from this system of records may be disclosed to Defense
Manpower Data Center, Department of Defense; United States Postal
Service; and other Federal, State, or local agencies to identify and
locate, through computer matching, individuals indebted to DOE who are
receiving Federal salaries or benefit payments. Information from the
match will be used to collect the debts by voluntary repayment, by
administrative offset, or by salary offset procedures.
3. A record from this system may be disclosed to the Internal
Revenue Service (1) to collect the debt by offset against the debtor's
tax refunds under the Federal Tax Refund Offset Program and (2) to
obtain the mailing address of a taxpayer to collect a debt owed to the
DOE. Re-disclosure by DOE to a consumer reporting agency is limited to
the purpose of obtaining a commercial credit report on the particular
taxpayer. Such mailing address information will not be used for any
other DOE purpose or disclosed by DOE to another Federal, State, or
local agency which seeks to locate the same individual for its own debt
collection purpose.
4. A record from this system of records may be disclosed to the
Department of the Treasury for the
[[Page 34240]]
purpose of administrative offset and debt recovery under section 31001
(m)(1) of the Debt Collection Improvement Act of 1996 (Pub. L. 104-
134).
5. A record from this system of records may be disclosed for
additional routine uses as listed in appendix B of 47 FR 14333, April
2, 1982.
Fair Credit Reporting Act
A record from this system may be disclosed to a ``consumer
reporting agency'' as defined by the Fair Credit Reporting Act, 15
U.S.C. 1681a(f), or the Federal Claims Collections Act of 1966, 31
U.S.C. 3701(a)(3), in accordance with Section 3711(f) of Title 31 of
the United States Code.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records, automated records, magnetic tape and disk, and
microforms.
Retrievability:
By name, taxpayer identification number, or invoice number.
Safeguards:
Access to records is by authorized personnel only.
Retention and disposal:
The file on each debt is retained until payment is received and the
account is audited. The file is then transferred to the local records
holding area where the file is retained for two years. At the end of
two years, the file is transferred to the servicing Federal Records
Center and retained for four years and three months.
System manager(s) and addresses:
Headquarters: U.S. Department of Energy, Office of Chief Financial
Officer, CR-1, 1000 Independence Avenue, SW, Washington, DC 20585.
Field Offices: The managers and chief financial officers of the field
locations listed above are the system managers for their respective
portions of this system.
Notification procedures:
a. Requests by an individual to determine if a system of records
contains information about him or her should be directed to the
Director, Freedom of Information and Privacy Acts Division, Department
of Energy (Headquarters), or the Privacy Act Officer at the appropriate
address identified above, in accordance with DOE's Privacy Act
regulations (10 CFR part 1008, 45 FR 61576, September 16, 1980).
b. Requests should include: Complete name, social security number,
the geographic location(s) and organization(s) where the requester
believes such records may be located, and time period.
Record access procedures:
Same as Notification procedures above.
Contesting record procedures:
Same as Notification procedures above.
Record source categories:
The individual who is the subject of the record; contracting
officer, where applicable; and accounting records.
Systems exempted from certain provision of the Act:
None.
[FR Doc. 97-16637 Filed 6-24-97; 8:45 am]
BILLING CODE 6450-01-P