[Federal Register Volume 62, Number 122 (Wednesday, June 25, 1997)]
[Notices]
[Pages 34238-34240]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-16637]


-----------------------------------------------------------------------

DEPARTMENT OF ENERGY


Privacy Act of 1974, Publication of Notice To Amend a System of 
Records

AGENCY: Department of Energy (DOE).

ACTION: Proposed amendment to a system of records.

-----------------------------------------------------------------------

SUMMARY: The purpose of this document is to give notice of the addition 
of a proposed routine use to one of the DOE Privacy Act systems of 
records.

DATES: The proposed routine use will be effective 45 calendar days from 
the date of this publication (August 9, 1997), unless comments are 
received before this date which would result in a contrary 
determination.

ADDRESSES: Comments should be directed to the following address: U.S. 
Department of Energy, GayLa Sessoms, Director, Freedom of Information 
Act and Privacy Act Division, HR-73, 1000 Independence Avenue, SW., 
Washington, DC 20585.

FOR FURTHER INFORMATION CONTACT: GayLa Sessoms, Director, Freedom of 
Information Act and Privacy Act Division, HR-73, U.S. Department of 
Energy, 1000 Independence Avenue, SW., Washington, DC 20585, 202-586-
5955; Helen Sherman, Director, Office of Financial Policy, CR-20, U.S. 
Department of Energy, 1000 Independence Avenue, SW., Washington, DC 
20585, 202-586-4860; or Abel Lopez, Office of General Counsel, GC-80, 
U.S. Department of Energy, 1000 Independence Avenue, SW., Washington, 
DC 20585, 202-586-8618.

SUPPLEMENTARY INFORMATION: DOE proposes to amend its system of records, 
``DOE-19, Accounts Receivable Financial System,'' to establish a new 
routine use, and update other information. The new routine use permits 
the disclosure of information maintained in the system of records to 
the Department of the Treasury for the purpose of administrative offset 
and debt recovery under the provisions of section 31001 (m)(1) of the 
Debt Collection Improvement Act of 1996 (Pub. L. 104-134). The specific 
changes to the record system are set forth below followed by the record 
system published in its entirety as amended.

    Issued in Washington, DC this 6th day of June, 1997.
Archer L. Durham,
Assistant Secretary for Human Resources and Administration.

Amendment

DOE 19

System Name

    Accounts Receivable Financial System.

Changes

System Locations

    Delete entry and replace with:

System Locations

U.S. Department of Energy, Headquarters, 1000 Independence Avenue, SW., 
Washington, D.C. 20585;
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood 
Lane, Juneau, AK 99801-8545;
U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400;
U.S. Department of Energy, Bonneville Power Administration, P.O. Box 
3621, Portland, OR 97208;
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439;
U.S. Department of Energy, Federal Energy Technology Center, P.O. Box 
880, Morgantown, WV 26507-0880;
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard, 
Golden, CO 80401-3393;
U.S. Department of Energy, Idaho Operations Office, 850 Energy Drive, 
Idaho Falls, ID 83401-1563;
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves in 
Colorado, Utah, and Wyoming, 907 N. Poplar, Suite 150, Casper, WY 
82601;
U.S. Department of Energy, Naval Petroleum Reserves in California, P.O. 
Box 11, Tupman, CA 93276;
U.S. Department of Energy, Nevada Operations Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518;
U.S. Department of Energy, Oak Ridge Operations Office, P.O. Box 2001, 
Oak Ridge, TN 37831;
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Suite 700N, Oakland, CA 94612-5208;
U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45343-3020;
U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. Box 
10940, West Mifflin, PA 15236-0940;
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, Federal Building Lobby, Richland, WA 99352;
U.S. Department of Energy, Rocky Flats Field Office, P.O. Box 928, 
Golden, CO 80402-0928;
U.S. Department of Energy, Savannah River Operations Office, Road 1A, 
Aiken, SC 29801;
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. Box 
1069, Schenectady, NY 12301;
U.S. Department of Energy, Southeastern Power Administration, Samuel 
Elbert Building, Elberton, GA 30635;
U.S. Department of Energy, Southwestern Power Administration, P.O. Box 
1619, Tulsa, OK 74101;
U.S. Department of Energy, Strategic Petroleum Reserve Project Office, 
900 Commerce Road East, New Orleans, LA 70123;
U.S. Department of Energy, Western Area Power Administration, P.O. Box 
3402, Golden, CO 80401.

Authority for Maintenance of the System

    Insert ``section 31001 (m)(1) of the Debt Collection Improvement 
Act of 1996'' after Debt Collection Act of 1982, as amended.

Purpose(s)

    Delete entry and replace with:

Purpose(s)

    To record and manage the Department's accounts receivable.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purpose of Such Uses

    1. A record from this system of records may be disclosed to other 
Federal agencies, consumer reporting agencies for acquiring credit 
information, and collection agencies to aid in the collection of 
outstanding debts owed to the Federal Government.
    2. A record from this system of records may be disclosed to Defense 
Manpower Data Center, Department of Defense; United States Postal 
Service; and other Federal, State, or local agencies to identify and 
locate, through computer matching, individuals indebted to DOE who are 
receiving

[[Page 34239]]

Federal salaries or benefit payments. Information from the match will 
be used to collect the debts by voluntary repayment, by administrative 
offset, or by salary offset procedures.
    3. A record from this system may be disclosed to the Internal 
Revenue Service (1) to collect the debt by offset against the debtor's 
tax refunds under the Federal Tax Refund Offset Program and (2) to 
obtain the mailing address of a taxpayer to collect a debt owed to the 
DOE. Re-disclosure by DOE to a consumer reporting agency is limited to 
the purpose of obtaining a commercial credit report on the particular 
taxpayer. Such mailing address information will not be used for any 
other DOE purpose or disclosed by DOE to another Federal, State, or 
local agency which seeks to locate the same individual for its own debt 
collection purpose.
    4. A record from this system of records may be disclosed to the 
Department of the Treasury for the purpose of administrative offset and 
debt recovery under section 31001 (m)(1) of the Debt Collection 
Improvement Act of 1996 (Pub. L. 104-134).
    5. A record from this system of records may be disclosed for 
additional routine uses as listed in appendix B of 47 FR 14333, April 
2, 1982.
Fair Credit Reporting Act
    A record from this system may be disclosed to a ``consumer 
reporting agency'' as defined by the Fair Credit Reporting Act, 15 
U.S.C. 1681a(f), or the Federal Claims Collections Act of 1966, 31 
U.S.C. 3701(a)(3), in accordance with Section 3711(f) of Title 31 of 
the United States Code.
* * * * *
DOE 19

System name:
    Accounts Receivable Financial System.

Security classification:
    Unclassified.

System Locations:
U.S. Department of Energy, Headquarters, 1000 Independence Avenue, SW., 
Washington, D.C. 20585;
U.S. Department of Energy, Alaska Power Administration, 2770 Sherwood 
Lane, Juneau, AK 99801-8545;
U.S. Department of Energy, Albuquerque Operations Office, P.O. Box 
5400, Albuquerque, NM 87185-5400;
U.S. Department of Energy, Bonneville Power Administration, P.O. Box 
3621, Portland, OR 97208;
U.S. Department of Energy, Chicago Operations Office, 9800 South Cass 
Avenue, Argonne, IL 60439;
U.S. Department of Energy, Federal Energy Technology Center, P.O. Box 
880, Morgantown, WV 26507-0880;
U.S. Department of Energy, Golden Field Office, 1617 Cole Boulevard, 
Golden, CO 80401-3393;
U.S. Department of Energy, Idaho Operations Office, 850 Energy Drive, 
Idaho Falls, ID 83401-1563;
U.S. Department of Energy, Naval Petroleum and Oil Shale Reserves in 
Colorado, Utah, and Wyoming, 907 N. Poplar, Suite 150, Casper, WY 
82601;
U.S. Department of Energy, Naval Petroleum Reserves in California, P.O. 
Box 11, Tupman, CA 93276;
U.S. Department of Energy, Nevada Operations Office, P.O. Box 98518, 
Las Vegas, NV 89193-8518;
U.S. Department of Energy, Oak Ridge Operations Office, PO Box 2001, 
Oak Ridge, TN 37831;
U.S. Department of Energy, Oakland Operations Office, 1301 Clay Street, 
Suite 700N, Oakland, CA 94612-5208;
U.S. Department of Energy, Ohio Field Office, P.O. Box 3020, 
Miamisburg, OH 45343-3020;
U.S. Department of Energy, Pittsburgh Naval Reactors Office, P.O. Box 
10940, West Mifflin, PA 15236-0940;
U.S. Department of Energy, Richland Operations Office, 825 Jadwin 
Avenue, Federal Building Lobby, Richland, WA 99352;
U.S. Department of Energy, Rocky Flats Field Office, P.O. Box 928, 
Golden, CO 80402-0928;
U.S. Department of Energy, Savannah River Operations Office, Road 1A, 
Aiken, SC 29801;
U.S. Department of Energy, Schenectady Naval Reactors Office, P.O. Box 
1069, Schenectady, NY 12301;
U.S. Department of Energy, Southeastern Power Administration, Samuel 
Elbert Building, Elberton, GA 30635;
U.S. Department of Energy, Southwestern Power Administration, P.O. Box 
1619, Tulsa, OK 74101;
U.S. Department of Energy, Strategic Petroleum Reserve Project Office, 
900 Commerce Road East, New Orleans, LA 70123;
U.S. Department of Energy, Western Area Power Administration, P.O. Box 
3402, Golden, CO 80401.

Categories of individuals covered by the system:
    Persons owing money to DOE.

Categories of records in system:
    Name, address, telephone number, taxpayer identification number, 
and other applicable debtor identifying information; invoice number; 
basis, amount, and status of claim; and history of claim, including 
collection actions taken.

Authority for maintenance of the system:
    5 U.S.C. 301; Department of Energy Organization Act, including 
authorities incorporated by reference in Title III of the Department of 
Energy Organization Act; Debt Collection Act of 1982, as amended, Debt 
Collection Improvement Act of 1996, 31 U.S.C. 3512; 5 U.S.C. 5701-09; 
Federal Property Management Regulations 101-107; Treasury Financial 
Manual; Executive Order 12009 and Executive Order 9397.

Purpose:
    To record and manage the Department's accounts receivable.

Routine uses of records maintained in the system, including categories 
of users and the purpose of such uses:
    1. A record from this system of records may be disclosed to other 
Federal agencies, consumer reporting agencies for acquiring credit 
information, and collection agencies to aid in the collection of 
outstanding debts owed to the Federal Government.
    2. A record from this system of records may be disclosed to Defense 
Manpower Data Center, Department of Defense; United States Postal 
Service; and other Federal, State, or local agencies to identify and 
locate, through computer matching, individuals indebted to DOE who are 
receiving Federal salaries or benefit payments. Information from the 
match will be used to collect the debts by voluntary repayment, by 
administrative offset, or by salary offset procedures.
    3. A record from this system may be disclosed to the Internal 
Revenue Service (1) to collect the debt by offset against the debtor's 
tax refunds under the Federal Tax Refund Offset Program and (2) to 
obtain the mailing address of a taxpayer to collect a debt owed to the 
DOE. Re-disclosure by DOE to a consumer reporting agency is limited to 
the purpose of obtaining a commercial credit report on the particular 
taxpayer. Such mailing address information will not be used for any 
other DOE purpose or disclosed by DOE to another Federal, State, or 
local agency which seeks to locate the same individual for its own debt 
collection purpose.
    4. A record from this system of records may be disclosed to the 
Department of the Treasury for the

[[Page 34240]]

purpose of administrative offset and debt recovery under section 31001 
(m)(1) of the Debt Collection Improvement Act of 1996 (Pub. L. 104-
134).
    5. A record from this system of records may be disclosed for 
additional routine uses as listed in appendix B of 47 FR 14333, April 
2, 1982.
Fair Credit Reporting Act
    A record from this system may be disclosed to a ``consumer 
reporting agency'' as defined by the Fair Credit Reporting Act, 15 
U.S.C. 1681a(f), or the Federal Claims Collections Act of 1966, 31 
U.S.C. 3701(a)(3), in accordance with Section 3711(f) of Title 31 of 
the United States Code.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, automated records, magnetic tape and disk, and 
microforms.

Retrievability:
    By name, taxpayer identification number, or invoice number.

Safeguards:
    Access to records is by authorized personnel only.

Retention and disposal:
    The file on each debt is retained until payment is received and the 
account is audited. The file is then transferred to the local records 
holding area where the file is retained for two years. At the end of 
two years, the file is transferred to the servicing Federal Records 
Center and retained for four years and three months.

System manager(s) and addresses:
Headquarters: U.S. Department of Energy, Office of Chief Financial 
Officer, CR-1, 1000 Independence Avenue, SW, Washington, DC 20585.
Field Offices: The managers and chief financial officers of the field 
locations listed above are the system managers for their respective 
portions of this system.

Notification procedures:
    a. Requests by an individual to determine if a system of records 
contains information about him or her should be directed to the 
Director, Freedom of Information and Privacy Acts Division, Department 
of Energy (Headquarters), or the Privacy Act Officer at the appropriate 
address identified above, in accordance with DOE's Privacy Act 
regulations (10 CFR part 1008, 45 FR 61576, September 16, 1980).
    b. Requests should include: Complete name, social security number, 
the geographic location(s) and organization(s) where the requester 
believes such records may be located, and time period.

Record access procedures:
    Same as Notification procedures above.

Contesting record procedures:
    Same as Notification procedures above.

Record source categories:
    The individual who is the subject of the record; contracting 
officer, where applicable; and accounting records.

Systems exempted from certain provision of the Act:
    None.

[FR Doc. 97-16637 Filed 6-24-97; 8:45 am]
BILLING CODE 6450-01-P