[Federal Register Volume 62, Number 122 (Wednesday, June 25, 1997)]
[Notices]
[Pages 34234-34236]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-16565]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DOD.
ACTION: Notice to alter a system of records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Navy proposes to alter a record system 
in its inventory of system of records notices subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective without further notice on July 25, 
1997, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The complete inventory of the Department of 
the Navy's record system notices for records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in 
the Federal Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 13, 1997 to the 
House Committee on Government Reform and Oversight, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 19, 1997.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01640-1

System name:
    Individual Correctional Records (November 10, 1993, 58 FR 59711).

Changes:
* * * * *

Categories of records in the system:
    Add to entry `Names, addresses, and telephone numbers of victims/
witnesses.'
* * * * *

Authority for maintenance of the system:
    Add to entry `42 U.S.C. 10601 et seq., Victim's Rights and 
Restitution Act of 1990 as implemented by DoD Instruction 1030.2, 
Victim and Witness Assistance Procedures.'

Purpose(s):
    Delete last word in entry and replace with `parole; and to notify 
victims/witnesses of crime of release related activities.'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add new paragraph `To victims and witnesses of crime for the 
purpose of notifying them of date of parole or clemency hearing and 
other release related activities.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Two years after a prisoner is 
released or transferred from a brig or expiration of parole, prisoner 
records are transferred to the appropriate Federal Records Center.
    Federal Records Center Atlanta, 1557 St. Joseph Avenue, East Point, 
GA 30344 has records from ashore brigs under the area coordination of 
the Commander in Chief, U.S. Atlantic Fleet; Commander in Chief, U.S. 
Naval Forces Europe; Commander, Naval Education and Training, afloat 
brig on Atlantic Fleet ships, and Navy Consolidated Brig, Charleston.
    Federal Records Center Los Angeles, 2400 Avila Road, P.O. Box 6719, 
Laguna Niegel, CA 92607-6719 has records for ashore brigs under the 
area consideration of the Commander in Chief, U.S. Pacific Fleet; 
afloat brigs on Pacific Fleet ships; and Navy Consolidated Brig, 
Miramar.
    Records of prisoners accompany their transfer to other facilities.'
* * * * *
N01640-1

System name:
    Individual Correctional Records.

System location:
    United States Navy Brigs and United States Marine Corps 
Correctional Facilities. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices, and/
or may be obtained from the Bureau of Naval Personnel (Pers 84), 2 Navy 
Annex, Washington, DC 20370-5084.

Categories of individuals covered by the system:
    Military members confined in a naval facility as a result of or 
pending trial by courts-martial; military members sentenced to three 
days bread and water or diminished rations; and military members 
awarded correctional custody to be served in a correctional custody 
unit.

Categories of records in the system:
    Documents related to the administration of individual prisoners in 
the Department of the Navy confinement and correctional custody 
facilities - courts martial orders; release orders; confinement orders; 
medical examiners' reports; requests and receipts for health and 
comfort supplies; reports and recommendations relative to disciplinary 
actions; clothing and equipment records; mail and visiting lists and 
records; personal history records; individual prisoner utilization 
records; requests for interview; initial interview; spot reports; 
prisoner identification records; parolee agreements; inspection record 
of prisoner in segregation; personal funds records; valuables and 
property record; daily report of prisoners received and released; 
admission classification summary; social history; clemency 
recommendations and actions; parole recommendations and actions; 
restoration recommendations and actions; psychiatric, psychological, 
and sociological reports; certificate of parole; certificate of release 
from parole; requests to transfer prisoners; disciplinary action data 
cards showing name, grade, Social Security Number, sex, education, 
sentence, offense(s),

[[Page 34235]]

sentence computation, organization, ethnic group, discharge awarded, 
length of unauthorized absence, number and type of prior punishments, 
length of service, and type release; weekly status report (each 
member's legal status, offense charged, length of time confined). On 
tape, the same data as the disciplinary action data card, except name, 
computation of sentence. Names, addresses, and telephone numbers of 
victims/witnesses.

Authority for maintenance of the system:
    10 U.S.C. 951; 42 U.S.C. 10601 et seq., Victim's Rights and 
Restitution Act of 1990 as implemented by DoD Instruction 1030.2, 
Victim and Witness Assistance Procedures; and E.O. 9397 (SSN).

Purpose(s):
    To determine initial custody classification; to determine when 
custody grade change is appropriate; to gauge member's adjustment to 
confinement or correctional custody; to identify areas of particular 
concern to prisoners and personnel in correctional custody; to 
determine work assignment; to determine educational needs; serves as 
the basis for correctional treatment; serves as a basis for 
recommendations for clemency, restoration, and parole; and to notify 
victims/witnesses of crime of release related activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, and local law enforcement and investigative 
agencies for investigation and possible criminal prosecution, civil 
court actions or regulatory order.
    To confinement/correctional system agencies for use in the 
administration of correctional programs to include custody 
classification; employment, training and educational assignments; 
treatment programs; clemency, restoration to duty, and parole actions; 
verifications concerning military offenders or military criminal 
records, employment records and social histories.
    To victims and witnesses of crime for the purpose of notifying them 
of date of parole or clemency hearing and other release related 
activities.
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and computerized data base.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel who are properly screened, cleared, and trained. Computer 
data base is password protected.

Retention and disposal:
    Two years after a prisoner is released or transferred from a brig 
or expiration of parole, prisoner records are transferred to the 
appropriate Federal Records Center.
    Federal Records Center Atlanta, 1557 St. Joseph Avenue, East Point, 
GA 30344 has records from ashore brigs under the area coordination of 
the Commander in Chief, U.S. Atlantic Fleet; Commander in Chief, U.S. 
Naval Forces Europe; Commander, Naval Education and Training, afloat 
brig on Atlantic Fleet ships, and Navy Consolidated Brig, Charleston.
    Federal Records Center Los Angeles, 2400 Avila Road, P.O. Box 6719, 
Laguna Niegel, CA 92607-6719 has records for ashore brigs under the 
area consideration of the Commander in Chief, U.S. Pacific Fleet; 
afloat brigs on Pacific Fleet ships; and Navy Consolidated Brig, 
Miramar.
    Records of prisoners accompany their transfer to other facilities.

System manager(s) and address:
    Policy Officials: Chief of Naval Personnel (Pers 84), Bureau of 
Naval Personnel, 2 Navy Annex, Washington, DC 20370-5084, and 
Commandant of the Marine Corps (Code MHC), Headquarters, U.S. Marine 
Corps, 2 Navy Annex, Washington, DC 20380-0001.
    Record Holders: United States Navy Brigs and United States Marine 
Corps Brigs. Official mailing addresses are published as an appendix to 
the Navy's compilation of systems of records notices, and/or may be 
obtained from the Bureau of Naval Personnel (Pers 84), 2 Navy Annex, 
Washington, DC 20370-5084.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the United States Navy Brig or United States Marine Corps Brigs 
where incarcerated. Official mailing addresses are published as an 
appendix to the Navy's compilation of systems of records notices, and/
or may be obtained from the Bureau of Naval Personnel (Pers 84), 2 Navy 
Annex, Washington, DC 20370-5084.
    Requests should include full name and social security number and 
must be signed by the requesting individual.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the United 
States Navy Brig or United States Marine Corps Brigs where 
incarcerated. Official mailing addresses are published as an appendix 
to the Navy's compilation of systems of records notices, and/or may be 
obtained from the Bureau of Naval Personnel (Pers 84), 2 Navy Annex, 
Washington, DC 20370-5084.
    Requests should include full name and Social Security Number and 
must be signed by the requesting individual.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Military personnel records; military financial and medical records; 
military and civilian investigative and law enforcement agencies; 
courts-martial proceedings; records of non-judicial administrative 
proceedings; United States military commanders; staff members and cadre 
supply information relative to service member's conduct or duty 
performance; and other individuals or organizations which may supply 
information relevant to the purpose for which this system was designed.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency which performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) 
and (e) and published in 32

[[Page 34236]]

CFR part 701, subpart G. For additional information contact the system 
manager.
[FR Doc. 97-16565 Filed 6-24-97; 8:45 am]
BILLING CODE 5000-04-F