[Federal Register Volume 62, Number 122 (Wednesday, June 25, 1997)]
[Notices]
[Pages 34232-34234]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-16564]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DOD.
ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Navy proposes to alter a record system 
in its inventory of system of records notices subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective without further notice on July 25, 
1997, unless comments are received that would result in a contrary 
determination.

[[Page 34233]]

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The complete inventory of the Department of 
the Navy's record system notices for records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in 
the Federal Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 13, 1997 to the 
House Committee on Government Reform and Oversight, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 19, 1997.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N05819-3

System name:
    Naval Clemency and Parole Board Files (September 20, 1993, 58 FR 
48868).

Changes:
System identifier:
    Delete entry and replace with `N01000-4.'
* * * * *

System location:
    Delete entry and replace with `Naval Clemency and Parole Board, 901 
M Street, SE, Washington, DC 20374-5023.'

Categories of individuals covered by the system:
    Delete entry and replace with `Members or former members of the 
Navy, Marine Corps, or Coast Guard whose cases have been or are being 
considered by the Naval Clemency and Parole Board.'
* * * * *

Authority for maintenance of the system:
    Add to entry `SECNAVINST 5815.3H, Department of the Navy Clemency 
and Parole Systems'.
* * * * *
N01000-4

System name:
    Naval Clemency and Parole Board Files.

System location:
    Naval Clemency and Parole Board, 901 M Street, SE, Washington, DC 
20374-5023.

Categories of individuals covered by the system:
    Members or former members of the Navy, Marine Corps, or Coast Guard 
whose cases have been or are being considered by the Naval Clemency and 
Parole Board.

Categories of records in the system:
    The file contains individual applications for clemency and/or 
parole, reports and recommendations thereon indicating progress in 
confinement or while awaiting completion of appellate review if not 
confined, or on parole; correspondence between the individual or his 
counsel and the Naval Clemency and Parole Board or other Navy offices; 
other correspondence concerning the case; the court-martial order and 
staff Judge Advocate's review; records of trial; and a summarized 
record of the proceedings of the Board.

Authority for maintenance of the system:
    10 U.S.C. 874(a), 952-954; SECNAVINST 5815.3H, Department of the 
Navy Clemency and Parole Systems; and E.O. 9397 (SSN).

Purpose(s):
    The file is used in conjunction with periodic review of the 
member's or former member's case to determine whether or not clemency 
or parole is warranted. The file is referred to in answering inquiries 
from the member or former member or their counsel. The file is referred 
to by the Naval Discharge Review Board and the Board for Correction of 
Naval Records in conjunction with their subsequent review of 
applications from members or former members. The file is also used by 
counsel in connection with representation of members or former members 
before the Naval Clemency and Parole Board.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records and computerized data base.

Retrievability:
    Name and Social Security Number.

Safeguards:
    Files are kept within the Naval Clemency and Parole Board 
administration office. Access during business hours is controlled by 
Board personnel. The office is locked at the close of business. 
Computerized data base is password protected.

Retention and disposal:
    Files are transferred to the Washington National Records Center, 
4205 Suitland Road, Suitland, MD 20409 one year after discharge of 
individual from the naval service. Files are destroyed after 25 years 
after cut-off.

System manager(s) and address:
    Director, Naval Council of Personnel Boards, 901 M Street, SE, 
Washington, DC 20374-5023.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director, Naval Council of Personnel Boards, 901 M Street, SE, 
Washington, DC 20374-5023.
    Requests should contain full name and Social Security Number.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director, Naval Council of Personnel Boards, 901 M Street, SE, 
Washington, DC 20374-5023.
    Requests should contain full name and Social Security Number.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Information contained in the file is obtained from the member or 
former

[[Page 34234]]

member or from those acting in their behalf, from confinement 
facilities, from military commands and offices, from personnel service 
records and medical records, and from civilian law enforcement agencies 
or individuals.

Exemptions claimed for the system:
    Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) 
if the information is compiled and maintained by a component of the 
agency which performs as its principle function any activity pertaining 
to the enforcement of criminal laws.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and 
(e) and published in 32 CFR part 701, subpart G. For additional 
information contact the system manager.
[FR Doc. 97-16564 Filed 6-24-97; 8:45 am]
BILLING CODE 5000-04-F