[Federal Register Volume 62, Number 99 (Thursday, May 22, 1997)]
[Notices]
[Pages 28042-28045]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-13422]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention
[Announcement Number 766]


Development of State Health Promotion and Chronic Disease 
Prevention Databases/Clearinghouses

Introduction

    The Centers for Disease Control and Prevention (CDC) announces the 
availability of fiscal year (FY) 1997 funds for a cooperative agreement 
program for development of State health promotion and chronic disease 
prevention databases/clearinghouses that are compatible with Chronic 
Disease Prevention File (CDP) and the Combined Health Information 
Database (CHID). CDP File and CHID link health information and 
education resources into a national network of information on programs, 
interventions, and methods, and act as a mechanism for collecting, 
sharing, and distributing information, bibliographies, literature, and 
health promotion and chronic disease prevention information to 
professionals responsible for planning, developing, conducting, and 
evaluating health promotion and chronic disease prevention programs.
    CDC is committed to achieving the health promotion and disease 
prevention objectives of ``Healthy People 2000'', a national activity 
to reduce morbidity and mortality and improve the quality of life. This 
announcement is related to the priority areas of Cancer, Clinical 
Preventive Services, Diabetes and Chronic Disabling Conditions, 
Educational and Community-Based Programs, Family Planning, Heart 
Disease and Stroke, HIV Infection, Maternal and Infant Health, 
Nutrition, Oral Health, Physical Activity and Fitness, Sexually 
Transmitted Diseases, Surveillance and Data Systems, and Tobacco. (For 
ordering a copy of ``Healthy People 2000,'' see section ``Where to 
Obtain Additional Information.'')

Authority

    This program is authorized under section 317(k)(2) [42 U.S.C 247b 
(k)(2)] of the Public Health Service Act, as amended.

Smoke-Free Workplace

    CDC strongly encourages all grant recipients to provide a smoke-
free workplace and promote the non-use of tobacco products, and Public-
Law 103-227, the Pro-Children Act of 1994, prohibits smoking in certain 
facilities that receive Federal funds in which education, library, day 
care, health care, and early childhood development services are 
provided to children.

Eligible Applicants

    Eligible applicants are the official public health agencies of 
States or their bona fide agents. This includes the District of 
Columbia, American Samoa, the Commonwealth of Puerto Rico, the Northern 
Mariana Islands, the Republic of the Marshall Islands, the Republic of 
Palau, and federally recognized Indian tribal governments.
    Funding is limited to one three-year project period to provide 
start-up costs for establishing a State database. Therefore, Colorado, 
Minnesota, and Missouri are not eligible applicants because they were 
funded September 1, 1991, for a three-year project period, under 
Program Announcement Number 940, entitled ``Assistance Program for 
Chronic Disease Prevention and Control.'' California, Florida, and 
Michigan are not eligible participants because they were funded 
September 30, 1993, for a three-year project period, under Program 
Announcement Number 344, entitled ``Development of State Health 
Promotion and Chronic Disease Prevention Databases/Clearinghouses.'' 
Delaware, Oklahoma, and Washington are not eligible participants 
because they were funded September 30, 1995, for a three-year project 
period, under Program Announcement Number 540, entitled ``Development 
of State Health Promotion and Chronic Disease Prevention Databases/
Clearinghouses.''

Availability of Funds

    Approximately $90,000 is available in FY 1997 to fund approximately 
three awards. It is expected that the average award will be $30,000. It 
is expected that the awards will begin on or about September 1, 1997, 
and will be made for a 12-month budget period within a project period 
of up to three years. Funding estimates may vary and are subject to 
change.
    Continuation awards within the project period will be made on the 
basis of satisfactory progress and the availability of funds.

Use of Funds

Restrictions on Lobbying

    Applicants should be aware of restrictions on the use of HHS funds 
for lobbying of federal or state legislative bodies. Under the 
provisions of 31 U.S.C. Section 1352 (which has been in effect since 
December 23, 1989), recipients (and their subtier contractors) are 
prohibited from using appropriated

[[Page 28043]]

federal funds (other than profits from a federal contract) for lobbying 
Congress or any federal agency in connection with the award of a 
particular contract, grant, cooperative agreement, or loan. This 
includes grants/cooperative agreements that, in whole or in part, 
involve conferences for which federal funds cannot be used directly or 
indirectly to encourage participants to lobby or to instruct 
participants on how to lobby.
    In addition, the FY 1997 HHS Appropriations Act, which became 
effective October 1, 1996, expressly prohibits the use of 1997 
appropriated funds for indirect or ``grass roots'' lobbying efforts 
that are designed to support or defeat legislation pending before state 
legislatures. This new law, Section 503 of Pub. L. No. 104-208, 
provides as follows:
    Sec. 503(a) No part of any appropriation contained in this Act 
shall be used, other than for normal and recognized executive-
legislative relationships, for publicity or propaganda purposes, for 
the preparation, distribution, or use of any kit, pamphlet, booklet, 
publication, radio, television, or video presentation designed to 
support or defeat legislation pending before the Congress, * * * except 
in presentation to the Congress or any State legislative body itself.
    (b) No part of any appropriation contained in this Act shall be 
used to pay the salary or expenses of any grant or contract recipient, 
or agent acting for such recipient, related to any activity designed to 
influence legislation or appropriations pending before the Congress or 
any State legislature.
    Department of Labor, Health and Human Services, and Education, and 
Related Agencies Appropriations Act, 1997, as enacted by the Omnibus 
Consolidated Appropriations Act, 1997, Division A, Title I, Section 
101(e), Pub. L. No. 104-208 (September 30, 1996).

Background

    The need for health information resources to support the primary 
and secondary prevention activities of health education providers and 
the health care system has been well documented. The Federal Government 
recognized this need by establishing the Bureau of Health Education of 
the Center for Disease Control in 1974, which in 1980, became one of 
three divisions of the Center for Health Promotion and Education, and 
in 1988, became part of the National Center for Chronic Disease 
Prevention and Health Promotion (NCCDPHP). As the primary Federal focus 
for health education, the Bureau was charged with meeting the nation's 
information needs regarding health promotion and education.
    Since 1974, CDC has acquired literature and program information to 
support its research and development, technical assistance, and 
capacity-building activities in the areas of health promotion and 
education. This information is now part of the NCCDPHP's Health 
Promotion and Education Database (HPED). The HPED is part of the 
overall information system addressed in Public Law 94-317. In the early 
1980s, CDC and the National Institutes of Health collaborated to 
develop CHID, a composite bibliographic database now containing 21 
subfiles, including the HPED. CHID is available to the public through 
the commercial database vendor OVID (formerly CDP Online and BRS 
Online).
    Since 1988, the NCCDPHP has developed several new bibliographic 
databases including the Cancer Prevention and Control Database, the 
Comprehensive School Health Database (formerly the AIDS School Health 
Education Database), the Prenatal Smoking Cessation Database, and the 
Epilepsy Education and Prevention Activities Database. These databases 
are also part of CHID.
    Recognizing the need to make the databases available to State 
health and education departments in an affordable format, in 1991 the 
NCCDPHP developed CDP File, a CD-ROM that includes the NCCDPHP-produced 
databases, the Smoking and Health Database produced by NCCDPHP's Office 
on Smoking and Health, as well as an electronic directory of chronic 
disease program contacts.
    For the national system to be comprehensive, identification and 
collection of information about State and local health promotion and 
education programs is needed. To meet this need, NCCDPHP has been 
providing guidance to States interested in establishing health 
promotion and education databases and clearinghouses since 1984. In 
turn, the States have made their databases compatible with CDP File and 
CHID and feed their State-specific program information into the 
national database. In addition to building the national system, the 
State-based databases and clearinghouses also support State health 
promotion and chronic disease prevention program activities by 
providing State health professionals with access to information on 
State-specific programs and materials. To date, ten States including 
California, Colorado, Delaware, Florida, Michigan, Minnesota, Missouri, 
Ohio, Oklahoma, and Washington, participate in database and 
clearinghouse development activities.

Purpose

    This cooperative agreement will provide States with start-up funds 
and guidance to establish bibliographic databases that are compatible 
with CDP File and CHID. The databases may be used to support new or 
existing health information clearinghouses, thereby increasing health 
professionals' access to State health promotion and chronic disease 
prevention information.

Program Requirements

    In conducting activities to achieve the purpose of this program, 
the recipient will be responsible for the activities under A., and CDC 
will be responsible for the activities under B.

A. Recipient Activities

    1. Establish and maintain a bibliographic database compatible with 
CDP File and CHID.
    2. Establish a database advisory committee.
    3. Design and carry out a systematic needs assessment to determine 
specific needs, current resources, and communication networks of State 
and local health professionals.
    4. Identify, acquire, track, promote, and provide access to State 
and local health promotion and chronic disease prevention program 
information and materials.
    5. Design and implement a quality assurance plan to maintain 
accurate data entry, descriptive abstracts, and consistent indexing of 
database records.
    6. Revise, update, and delete items in the database.
    7. Develop a plan and conduct an evaluation to monitor program 
activity and use of the database.
    8. Develop a plan for gaining administrative support, continuing 
activities beyond the project period, and institutionalizing the 
database into the agency organizational structure.

B. CDC Activities

    1. Collaborate in the design of the database to ensure 
compatibility with CDP File and CHID.
    2. Collaborate in developing a needs assessment and information 
collection instruments.
    3. Collaborate in developing plans for quality assurance, tracking, 
evaluation, and institutionalization.
    4. Collaborate in training project staff.
    5. Assist in promoting the State and national information systems.
    6. Coordinate with other Federal agencies, States, and 
organizations to ensure a coordinated, cooperative effort

[[Page 28044]]

to build a comprehensive information sharing system.

Technical Reporting Requirements

    An original and two copies of a progress report and financial 
status report are required no later than 90 days after the end of the 
budget period. The progress report must include the following for each 
program, function, or activity involved: (1) A comparison of actual 
accomplishments to the goals established for the period; (2) the 
reasons if established goals were not met; and (3) other pertinent 
information including, when appropriate, analysis and explanation of 
unexpectedly high costs for performance.
    Final financial and performance reports are required no later than 
90 days after the end of the project period. All reports will be 
submitted to the Grants Management Branch, CDC.

Application Content

    All applicants must develop their applications in accordance with 
PHS Form 5161-1 (Revised 7/92, OMB Number 0937-0189), information 
contained in the program announcement, and the instructions outlined 
below. Applicants are required to submit an original and two copies of 
the application. Pages should be clearly numbered with a complete index 
to the application and any appendixes included. The original and each 
copy of the application must be submitted unstapled and unbound. All 
materials must be typewritten, double-spaced, with unreduced type on 
8\1/2\'' by 11'' paper, with at least 1'' margins, headers and footers, 
and printed on one side only.

A. Background and Need

    (1) Describe the current system for sharing and disseminating 
health promotion and chronic disease prevention information within the 
State.
    (2) Describe the need for a State-based bibliographic database and 
the potential users.
    (3) Describe the level of administrative commitment to the project 
as evidenced by the obligation of staff, equipment, non-Federal funds, 
or other relevant contributions.

B. Goals and Objectives

    Submit realistic, specific, time-framed, and measurable goals and 
objectives to be achieved during the three-year project period. The 
objectives should be derived from needs identified in Section A. (2) of 
``Application Content'' Section of this announcement. Describe specific 
process, impact, and outcome objectives that will be measured; the 
major steps required for implementation; the person or persons 
responsible for completion; and the projected timetable for 
accomplishment.

C. Database Development Plan

    (1) Submit a plan for establishing a database advisory committee, 
including a list of potential representatives, and a description of the 
committee's responsibilities.
    (2) Describe the design, implementation, and analysis of a needs 
assessment that will provide information on specific information needs, 
current resources, and existing communication networks used by State 
and local health professionals.
    (3) Describe methods for identifying, collecting, selecting, and 
tracking information resources to be included in the database.
    (4) Describe methods for cataloging, abstracting, and indexing 
records so that they are compatible with CDP File and CHID.
    (5) Describe specific strategies for promoting the database and 
providing access to users.
    (6) Describe methods for revising, updating, and deleting items in 
the database.

D. Institutionalization

    Submit a plan for gaining administrative support, continuing 
activities beyond the project period, and for institutionalizing the 
database into the agency organizational structure.

E. Management

    (1) Describe the proposed staffing and provide job descriptions for 
the existing and proposed staff, and resumes for each current staff 
member who will work on the project.
    (2) Describe equipment resources available and required to 
accomplish the stated goals of the project.

F. Quality Assurance

    Submit a plan for maintaining accurate data entry, descriptive 
abstracts, and consistent indexing of database records.

G. Evaluation

    Submit a plan for evaluating the effectiveness of the database and 
achievement of stated objectives.

H. Budget

    Submit a detailed budget with line-item justification that is 
consistent with the purpose and stated objectives of the cooperative 
agreement.

Evaluation Criteria

    Applications will be reviewed and evaluated according to the 
following criteria:

A. Background and Need

    The extent to which a database currently exists, the degree of 
need, and administrative commitment to the project. (15 Points)

B. Goals and Objectives

    The extent to which the stated goals and objectives are specific, 
measurable, time-framed and realistic; are derived from identified 
needs; and describe process, impact, and outcome objectives. (15 
Points)

C. Database Development Plan

    The appropriateness of the methodologies for: (1) Establishing a 
database advisory committee; (2) designing, implementing, and analyzing 
a needs assessment; (3) identifying, collecting, selecting, and 
tracking information resources; (4) cataloging, abstracting, and 
indexing records; (5) promoting and providing access to users; and (6) 
revising, updating, and deleting items. (20 Points)

D. Institutionalization

    The extent to which the applicant demonstrates the capacity to gain 
administrative support for the project, continue activities beyond the 
project period, and institutionalize the database into the agency 
organizational structure. (15 Points)

E. Management

    The extent to which the applicant demonstrates the capacity to 
provide adequate and appropriate staff and equipment resources. (15 
Points)

F. Quality Assurance

    The extent to which the quality assurance plan is adequate and 
appropriate for maintaining accurate data entry, descriptive abstracts, 
and consistent indexing of database records. (10 Points)

G. Evaluation

    The extent to which the evaluation plan determines the 
effectiveness of the database and achievement of stated objectives. (10 
Points)

H. Budget

    The extent to which the budget is reasonable and consistent with 
the intended use of the program funds. (Not Weighted)

[[Page 28045]]

Noncompeting Continuation Application Content

    In compliance with 45 CFR 74.121(d) and 92.10(b)(4), as applicable, 
noncompeting continuation applications submitted within the project 
period need only include:
    A. A brief progress report that describes the accomplishments of 
the previous budget period.
    B. Any new or significantly revised items or information 
(objectives, scope of activities, operational methods, evaluation, 
etc.) not included in the Year 01 application.
    C. An annual budget and justification. Existing budget items that 
are unchanged from the previous budget period do not need 
rejustification. Simply list the items in the budget and indicate that 
they are continuation items. Supporting justification should be 
provided where appropriate.

Executive Order 12372 Review

    Applications are subject to Intergovernmental Review of Federal 
Programs as governed by Executive Order (E.O.) 12372. E.O. 12372 sets 
up a system for State and local government review of proposed Federal 
assistance applications. Applicants should contact their State Single 
Point of Contact (SPOC) as early as possible to alert them to the 
prospective applications and receive any necessary instructions on the 
State process. For proposed projects serving more than one State, the 
applicant is advised to contact the SPOC of each affected State. A 
current list of SPOCs is included in the application kit. If SPOCs have 
any State process recommendations on applications submitted to CDC, 
they should send them to Sharron P. Orum, Grants Management Officer, 
Grants Management Branch, Procurement and Grants Office, Centers for 
Disease Control and Prevention (CDC), 255 East Paces Ferry Road, NE., 
Room 314, Mailstop E-18, Atlanta, GA 30305, no later than 60 days after 
the application deadline date. The Program Announcement Number and 
Program Title should be referenced on the document. The granting agency 
does not guarantee to ``accommodate or explain'' State process 
recommendations it receives after that date. Indian tribes are strongly 
encouraged to request tribal government review of the proposed 
application. If tribal governments have any tribal process 
recommendations on applications submitted to CDC, they should forward 
them to Sharron P. Orum, Grants Management Officer, Grants Management 
Branch, Centers for Disease Control and Prevention (CDC), 255 East 
Paces Ferry Road, NE., Room 314, Mailstop E-18, Atlanta, GA 30305. This 
should be done no later than 60 days after the application deadline 
date. The granting agency does not guarantee to ``accommodate or 
explain'' for tribal process recommendations it receives after that 
date.

Public Health System Reporting Requirements

    This program is not subject to the Public Health System Reporting 
Requirements.

Catalog of Federal Domestic Assistance Number

    The Catalog of Federal Domestic Assistance Number is 93.283.

Other Requirements

Paperwork Reduction Act

    Projects that involve the collection of information from 10 or more 
individuals and funded by the cooperative agreement will be subject to 
review by the Office of Management and Budget (OMB) under the Paperwork 
Reduction Act.

Application Submission and Deadline

    The original and two copies of the application PHS Form 5161-1 
(Revised 7/92, OMB Number 0937-0189) must be submitted to Sharron P. 
Orum, Grants Management Officer, Grants Management Branch, Procurement 
and Grants Office, Centers for Disease Control and Prevention (CDC), 
255 East Paces Ferry Road, NE., Room 314, Mail Stop E-18, Atlanta, GA 
30305 on or before July 1, 1997.
    1. Deadline: Applications shall be considered as meeting the 
deadline if they are either:
    (a) Received on or before the deadline date; or
    (b) Sent on or before the deadline date and received in time for 
submission to the objective review group. (Applicants must request a 
legibly dated U.S. Postal Service postmark or obtain a legibly dated 
receipt from a commercial carrier or U.S. Postal Service. Private 
metered postmarks shall not be acceptable as proof of timely mailing.)
    2. Late Applications: Applications that do not meet the criteria in 
1.(a) or 1.(b) above are considered late applications. Late 
applications will not be considered and will be returned to the 
applicant.

Where To Obtain Additional Information

    A complete program description, information on application 
procedures, an application package and business management technical 
assistance may be obtained from Glynnis D. Taylor, Grants Management 
Specialist, Grants Management Branch, Procurement and Grants Office, 
Centers for Disease Control and Prevention (CDC), 255 East Paces Ferry 
Road, NE., Room 314, Atlanta, GA 30305, telephone (404) 842-6593, fax 
(404) 842-6513, or Internet or CDC WONDER electronic mail at 
[email protected].
    Programmatic technical assistance may be obtained from Kathryn 
Sunnarborg or William Thomas, Technical Information Specialist, 
Technical Information and Editorial Services Branch, National Center 
for Chronic Disease Prevention and Health Promotion, Centers for 
Disease Control and Prevention (CDC), Mailstop K-13, 4770 Buford 
Highway, NE., Atlanta, GA 30341-3724, telephone (770) 488-5080.
    Please refer to Announcement Number 766 when requesting information 
and submitting an application.
    You may obtain this and other announcements from one of two sites 
on the actual publication date: CDC's homepage at http://www.cdc.gov or 
the Government Printing Office homepage (including free on-line access 
to the Federal Register at http://www.access.gpo.gov).
    Potential applicants may obtain a copy of ``Healthy People 2000'' 
(Full Report, Stock No. 017-001-00474-0) or ``Healthy People 2000'' 
(Summary Report, Stock No. 017-001-00473-1) referenced in the 
``Introduction'' through the Superintendent of Documents, Government 
Printing Office, Washington, DC 20402-9325, telephone (202) 512-1800.

    Dated: May 16, 1997.
Joseph R. Carter,
Acting Associate Director for Management and Operations, Centers for 
Disease Control and Prevention (CDC).
[FR Doc. 97-13422 Filed 5-21-97; 8:45 am]
BILLING CODE 4163-18-P