[Federal Register Volume 62, Number 89 (Thursday, May 8, 1997)]
[Notices]
[Pages 25178-25179]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-11936]


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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records Notice

AGENCY: Department of the Navy, DOD.
ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Navy proposes to add one record system 
to its inventory of system of records notices subject to the Privacy 
Act of 1974 (5 U.S.C. 552a), as amended.
DATES: The action will be effective without further notice on June 9, 
1997, unless comments are received that would result in a contrary 
determination.
ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B30), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.
SUPPLEMENTARY INFORMATION: The complete inventory of the Department of 
the Navy's record system notices for records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in 
the Federal Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 24, 1997, to 
the House Committee on Government Reform and Oversight, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, `Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: May 2, 1997.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
N01650-1

System name:
    Awards Information Management System and Records.

System location:
    Database location: Naval Computer Telecommunications Station, 
Washington Navy Yard, Washington, DC 20374-1435.
    User locations: Chief of Naval Operations (N09B33), 2000 Navy 
Pentagon, Washington, DC 20350-2000;
    Secretary of the Navy Administrative Office, 1000 Navy Pentagon, 
Washington, DC 20350-1000;
    Chief of Naval Personnel (Pers-324), Bureau of Naval Personnel, 2 
Navy Annex, Washington, DC 20370-5001;
    Commandant of the Marine Corps, Headquarters, U.S. Marince Corps 
(MHM), 2 Navy Annex, Washington, DC 20380-0001;
    National Personnel Records Center, 9700 Page Avenue, St. Louis. MO 
63132-5100 and Fleet Commanders in Chief and Type Commanders. Official 
mailing addresses for the Fleet Commanders in Chief and Type Commanders 
are published as an appendix to the Navy's compilation of systems of 
records notices.

Categories of individuals covered by the system:
    All U.S. military recipients (includes U.S. Coast Guard) of Navy 
personal awards.

Categories of records in the system:
    The Awards Information Management System (AIMS): Contains 
electronic records of individual personal awards for 1967 and 
continuing and unit awards for 1941 and continuing that are maintained 
by the Board of Decorations and Medals (BDM). Data includes information 
extracted from OPNAV Form 1650/3, Personal Award Recommendation, such 
as name, Social Security Number, type of award, approval authority, 
recommended award, approved award, meritorious start and end dates, 
service status of recipient, originator of the recommendation, 
designator, Unit Identification Code, officer or enlisted, service 
component, rate/rating, pay grade, number of award recommended, 
assigned billet of individual, campaign designation, classified or 
unclassified designated award, date of recommendation, award approved 
date, approved award, chain of command data, extraordinary heroism 
determination, letter type, board serial number, pertinent facts, date 
forwarded to Secretary of the Navy (SECNAV), Board's recommendation, 
participating command field, Board meeting data, receipt date by Board 
of Decorations and Medals, name of unit, name of ship, etc.
    Master Record of Awards to Navy and Marine Corps personnel 
maintained by the Board of Decorations and Medals: File includes awards 
approved by SECNAV and those authorized for approval by subordinate 
commanders. Record includes service member's name, service number/
Social Security Number, award recommended, award approved, and a 
narrative summary of the SECNAV approved citation. A second section of 
the file contains activities awarded Unit Awards and the dates of 
eligibility.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; E.O. 9397 (SSN); Secretary 
of the Navy Instruction 1650.1F, Navy and Marine Corps Awards Manual.

Purpose(s):
    To maintain records of military personal awards and unit awards.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The `Blanket Routine Uses' that appear at the beginning of the 
Navy's compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Computerized data base; microfiche; and paper records.

Retrievability:
    Social Security Number and individual or unit name.

Safeguards:
    Automated data base requires authorized access; password protected; 
some user sites only have read capability; designated user capability 
regarding add/delete/change functions. Paper and microfiche records are 
under the control of authorized personnel during working hours and the 
office space in which records are located is locked outside official 
working hours.

[[Page 25179]]

Retention and disposal:
    Permanent. A duplicate copy of the active file is provided to the 
National Archives and Records Administration. History files for the 
years 1967 to 1989 have been transferred to NARA.

System manager(s) and address:
    Chief of Naval Operations (N09B33/BDM), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to Chief of Naval Operations (N09B33/BDM), 2000 Navy Pentagon, 
Washington, DC 20350-2000.
    Request should include full name, Social Security Number, award 
time-frame, and service component.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written inquiries to the Chief of 
Naval Operations (N09B33/BDM), 2000 Navy Pentagon, Washington, DC 
20350-2000.
    Request should include full name, Social Security Number, award 
time-frame, and service component.

Contesting record procedures:
    The Navy's rules for accessing records and contesting contents and 
appealing initial agency determinations are published in Secretary of 
the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from 
the system manager.

Record source categories:
    OPNAV Form 1650/3, Personal Award Recommendation Form, general 
orders, award letter 1650.

Exemptions claimed for the system:
    None.
[FR Doc. 97-11936 Filed 5-7-97; 8:45 am]
BILLING CODE 5000-04-F