[Federal Register Volume 62, Number 87 (Tuesday, May 6, 1997)]
[Notices]
[Pages 24654-24655]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-11680]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act System of Records

AGENCY: Federal Communications Commission.

ACTION: Notice of a new Privacy Act system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5 
U.S.C. 552), the Federal Communications Commission (FCC), Office of the 
Managing Director, Operations Management and Services Division, is 
creating a system of records entitled ``FCC Employee Transit Benefit 
Program, FCC/OMD-7.'' This notice meets the requirement of documenting 
the change to the Commission's system of records inventory, and 
provides the public, Congress and the Office of Management and Budget 
(OMB) an opportunity to comment.

DATES: Any interested person may submit written comments concerning the 
routine uses of this system on or before June 5, 1997. OMB, which has 
oversight responsibility under the Privacy Act to review the system may 
submit comments on or before June 16, 1997. This system becomes 
effective without further notice on June 16, 1997, unless the comments 
received cause the Commission to change its decision.

ADDRESSES: Address comments to Federal Communications Commission Chief, 
Operations Management and Services Division, 1919 M St., NW, Room 404, 
Washington, DC 20554.

FOR FURTHER INFORMATION CONTACT: Dorothy Conway, Privacy Act Liaison, 
at (202) 418-0217 or via internet at [email protected].

SUPPLEMENTARY INFORMATION: The purpose of maintaining FCC Employee 
Transit Benefit Program records is to identify transit benefit 
applicants and recipients. This system will also provide a mechanism 
for monitoring disbursement of transit benefit subsidies.
FCC/OMD-7

System name:
    FCC Employee Transit Benefit Program.

System location:
    FCC, Office of Managing Director, AMD--Operations, Operations 
Management Services Division, 1919 M Street, NW, Washington, DC 20554.

Categories of individuals covered by the system:
    FCC employees who apply for and participate in the FCC Transit 
Benefit Program.

Categories of records in the system:
    This system contains various records required to administer the 
Transit Benefit Program. It contains information regarding the 
organizational location, telephone number, FCC badge number, home 
address, mode of transportation and monthly cost of transportation of 
any applicant who has submitted an application for the Transit Benefit 
Program. The system contains records and reports of disbursements to 
transit benefit recipients and information on local public mass transit 
facilities. The records in the system consist of the Employee Transit 
Benefit Program Application, Transit Benefit Certification Forms, and 
Change of Information on Employee Transit Benefit Program Application.

Authority for maintenance of the system:
    The Federal Employees Clean Air Incentives Act (section 2(a) of 
Pub. L. 103-172, found at 5 U.S.C. 7905).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The Commission does not normally disclose records from this system 
of records. However, in the event it is appropriate, disclosure of 
relevant information may be made in accordance with the provisions of 5 
U.S.C. 552a(b). Records and data may be disclosed as necessary pursuant 
to 5 U.S.C. 552a(b)(3):
    1. To a member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained;
    2. To the Department of Justice when: (a) The agency or any 
component thereof; or (b) any employee of the agency in his or her 
official capacity where the Department of Justice has agreed to 
represent the employee; or (c) the United States Government, is a party 
to litigation or has an interest in such litigation, and by careful 
review, the agency determines that the records are both relevant and 
necessary to the litigation and the use of such records by the 
Department of Justice is therefore deemed by the agency to be for a 
purpose that is compatible with the purpose for which the agency 
collected the records; and
    3. To the National Finance Center (the Commission's designated 
payroll office), the Department of the Treasury's Debt Management 
Services and/or a current employer to effect a salary, IRS tax refund 
or administrative offset to satisfy an indebtedness incurred for 
unofficial use of transit benefits; and to Federal agencies to identify 
and locate former employees for the purpose of collecting such 
indebtedness, including through administrative, salary or tax refund 
offsets. Identifying and locating former employees, and the subsequent 
referral to such agencies for offset purposes, may be accomplished 
through authorized computer matching programs. Disclosures will be made 
only when all procedural steps established by the Debt Collection Act 
of 1982, and the Debt Collection Improvement Act of 1996 or the 
Computer Matching and Privacy Protection Act of 1988 as appropriate, 
have been taken.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records are maintained on 8\1/2\ x 11 and 8\1/2\ x 5 papers in file 
folders and on the transit benefit computer system. Storage will be at 
the FCC, Office of the Managing Director, AMD--Operations, Operations 
Management and Services Division, 1919 M Street, NW., Washington, DC 
20554.

Retrievability:
    Records are retrieved by the employee's name and/or by the FCC 
Badge Identification Number.

Safeguards:
    Records are maintained in a secured area and are available only to 
authorized personnel responsible for implementing the Program and whose 
duties require access. Computer systems are set up with a secured 
password. File cabinets where the records are stored will be controlled 
by on-site personnel when unlocked and locked when not in use.

Retention and disposal:
    Records are disposed of in accordance with General Records Schedule 
6, National Archives and Records Administration.

[[Page 24655]]

System manager(s) and address:
    Federal Communications Commission, Chief, Operations Management and 
Services Division, 1919 M St., NW., Room 404, Washington, DC 20554.

Notification procedure:
    Anyone inquiring about an employee record under the Transit Benefit 
Program should contact the Transit Benefit Program Coordinator. 
Individuals must supply their full name and FCC Badge Identification 
Number (ID Number must match what is in the system) in order for 
records to be located and identified.

Record access procedures:
    Same as Notification Procedures.

Contesting record procedures:
    Same as Notification Procedures.

Record source categories:
    Information in the system of records is obtained from applications 
submitted by individuals for participation in the Transit Benefit 
Program.

Exemptions claimed for the system:
    None.

Federal Communications Commission.
William F. Caton,
Acting Secretary.
[FR Doc. 97-11680 Filed 5-5-97; 8:45 am]
BILLING CODE 6712-01-P