[Federal Register Volume 62, Number 83 (Wednesday, April 30, 1997)]
[Notices]
[Pages 23485-23496]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 97-11138]


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INTERNATIONAL TRADE COMMISSION


Privacy Act of 1974; Establishment of New Systems of Records; 
Revision of Systems of Records; Deletion of a System of Records

AGENCY: International Trade Commission.

ACTION: Request for comments on proposed establishment of new Privacy 
Act systems of records, revision of systems of records, and deletion of 
a system of records.

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SUMMARY: Pursuant to 5 U.S.C. 522a(e)(4) of the Privacy Act of 1974, 
the U.S. International Trade Commission (``Commission'') proposes the 
following actions: (1) Consolidate and revise two existing systems of 
records, currently entitled ``Budgetary and Payroll-Related Records'' 
and ``Time and Attendance Records,'' into a new system of records 
entitled ``Pay, Leave and Travel Records;'' (2) revise the existing 
system of records entitled ``Grievance Records;'' (3) revise the 
existing system of records entitled ``Office of Inspector General 
Investigative Files General and Criminal'' by clarifying that there are 
two separate systems of records entitled ``Office of Inspector General 
Investigative Files (General)'' and ``Office of Inspector General 
Investigative Files (Criminal);'' (4) establish a new system of records 
entitled ``Telephone Call Detail Records;'' (5) establish a new system 
of records entitled ``Security Access Records;'' (6) establish a new 
system of records entitled ``Personnel Security

[[Page 23486]]

Investigative Files Records;'' (7) establish a new system of records 
entitled ``Library Circulation Records;'' (8) establish a new system of 
records entitled ``Parking Records;'' (9) establish a new system of 
records entitled ``Mailing List Records;'' (10) establish a new system 
of records entitled ``Congressional Correspondence Records;'' and (11) 
eliminate a current system of records entitled ``Employment and 
Financial Disclosure Records.''

DATES: Comments must be received no later than June 9, 1997. The 
proposed revisions and additions to the Commission's systems of records 
will become effective on that date unless otherwise published in the 
Federal Register.

ADDRESSES: Written comments should be directed to the Secretary, U.S. 
International Trade Commission, 500 E Street, SW, Washington, DC 20436.

FOR FURTHER INFORMATION CONTACT: Anjali K. Hansen, Esq., Office of the 
General Counsel, U.S. International Trade Commission, tel. 202-205-
3117. Hearing-impaired persons can obtain information on this matter by 
contacting the Commission's TDD terminal on 202-205-1810. Persons with 
mobility impairments who will need special assistance in gaining access 
to the Commission should contact the Office of the Secretary at 202-
205-2000.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, these 
revisions, deletions, and additions to the Commission's system of 
records will be reported to the Office of Management and Budget, the 
Chair of the Committee on Government Reform and Oversight of the House 
of Representatives, and the Chair of the Committee on Governmental 
Affairs of the Senate. The revisions to existing Commission systems of 
records, the addition of new systems of records, and the deletion of a 
system of records are in response to a comprehensive review of the 
Commission's systems of records conducted by the Commission's Office of 
Inspector General and Office of General Counsel. The Commission 
proposes to revise and consolidate existing systems of records by 
updating, clarifying and conforming the information in the Commission's 
Privacy Act notices to reflect current procedures. The Commission 
proposes to consolidate the ``Budgetary and Payroll-Related Records'' 
and ``Time and Attendance Records'' into a new system of records 
entitled ``Pay, Leave and Travel Records'' since these functions have 
become more integrated. The Commission proposes to divide the current 
Office of Inspector General notice into two separate notices (criminal 
and general) because two separate records systems are maintained that 
are subject to different exemptions under the Privacy Act. The 
Commission also proposes to notice seven systems of records which are 
new systems of records maintained by the Commission. The Commission 
proposes to delete the current system of records entitled ``Employment 
and Financial Disclosure Records'' because the Commission's records are 
covered by Government-wide systems of records (OGE/GOVT-1 and OGE/GOVT-
2). Finally, the Commission proposes to revise the routine uses 
applicable to its systems of records to reflect current agency practice 
and to standardize routine uses that are applicable to more than one 
system of records. Because the establishment of the system covering 
personnel security investigative files records requires the 
promulgation of a Commission rule exempting this system from certain 
provisions of the Privacy Act, the Commission will also be publishing a 
notice of proposed rulemaking.

Table of Contents

ITC-1--Pay, Leave and Travel Records
ITC-2--Grievance Records
ITC-3--Office of Inspector General Investigative Files (General)
ITC-4--Office of Inspector General Investigative Files (Criminal)
ITC-5--Telephone Call Detail Records
ITC-6--Security Access Records
ITC-7--Personnel Security Investigative Files Records
ITC-8--Library Circulation Records
ITC-9--Parking Records
ITC-10--Mailing List Records
ITC-11--Congressional Correspondence Records
Appendix A: General Routine Uses Applicable to More Than One System 
of Records
Appendix B: Government-Wide Systems of Records Applicable to the 
Commission
ITC-1

System name:
    Pay, Leave and Travel Records.

System locations:
    Office of Finance and Budget, U.S. International Trade Commission, 
500 E Street, SW, Washington, DC 20436; Administrative Service Center 
Payroll Operations Division, Bureau of Reclamation, U.S. Department of 
the Interior, Mail Stop D-2600, 7201 West Mansfield Avenue, Lakewood, 
CO 80235-2230; General Services Administration, 1500 East Bannister 
Road, Kansas City, MO 64131; and in all Commission offices located at 
the same address as the Office of Finance and Budget. For Retired 
Personnel Files: National Archives and Records Administration National 
Personnel Records Center (Civilian Personnel Records Center), 111 
Winnebago Street, St. Louis, MO 63118.

Categories of individuals covered by the system:
    All current and former Commission employees.

Categories of records in the system:
    This system contains various records relating to pay, leave and 
travel. This includes information such as: Name; date of birth; Social 
Security number; W-2 address; grade; employing organization; timekeeper 
number; salary; pay plan; number of hours worked; leave accrual rate, 
usage, and balances; activity accounting reports; Civil Service 
Retirement and Federal Retirement System contributions; FICA 
withholdings; Federal, State, and local tax withholdings; Federal 
Employee's Group Life Insurance withholdings; Federal Employee's Health 
Benefits withholdings; charitable deductions; allotments to financial 
organizations; levy, garnishment, and salary and administrative offset 
documents; savings bonds allotments; union and management association 
dues withholding allotments; Combined Federal Campaign and other 
allotment authorizations; direct deposit information; information on 
the leave transfer program; travel records; and tax fringe benefits.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 5 U.S.C. Chapters 53, 55, 57 and 61; 31 
U.S.C. 3131 and 3512; Executive Order 9397.

Purpose(s):
    These records are used for the purposes of administering pay and 
leave, authorizing travel, activity accounting, and budget preparation.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General Routine Uses A-K apply to this system.
    The pay and leave records are transmitted electronically by the 
Commission directly to the Administrative Service Center, U.S. Bureau 
of Reclamation, U.S. Department of Interior, which provides payroll 
services. The U.S. Department of Interior transmits relevant portions 
of those records as necessary to the following:
    (a) To the Treasury Department for issuance of pay checks;

[[Page 23487]]

    (b) To the Treasury Department for issuance of savings bonds;
    (c) To the U.S. Office of Personnel Management (``OPM'') for 
retirement, health and life insurance purposes, and to carry out OPM's 
Government-wide personnel management functions;
    (d) To the National Finance Center, U.S. Department of Agriculture 
for the Thrift Savings Plan and Temporary Continuation of Coverage;
    (e) To the Social Security Administration for reporting wage data 
in compliance with the Federal Insurance Compensation Act;
    (f) To the Internal Revenue Service and to State and local tax 
authorities for tax purposes, including reporting of withholding, 
audits, inspections, investigations, and similar tax activities;
    (g) To the Combined Federal Campaign for charitable contribution 
purposes; and
    (h) To officials of labor organizations recognized under 5 U.S.C. 
Chapter 71 for the purpose of identifying Commission employees 
contributing union dues each pay period and the amount of dues 
withheld.
    Travel records are transmitted to the Philadelphia Finance Center, 
U.S. Department of Treasury for issuance of travel reimbursement 
checks.
    Relevant information in this system may be disclosed as necessary 
to other Federal agencies or Federal contractors with statutory 
authority to assist in the collection of Commission debts.

Disclosure to consumer reporting agencies:
    Disclosures may be made from this system pursuant to 5 U.S.C. 
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies'' as 
defined in 31 U.S.C. 3701(a)(3).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage: These records are maintained on computer media, on paper in 
file folders, and on microfiche. The computer records are shared 
electronically with the Department of the Interior.

Retrievability: These records are retrieved by the name and Social 
Security Number of the individuals on whom they are maintained.

Safeguards: These records are maintained in a building with restricted 
public access. The records in this system are kept in limited access 
areas within the building. The paper files are maintained in secure 
file cabinets, and access is limited to persons whose official duties 
require access. The computer files can only be accessed by authorized 
individuals through the use of passcodes.

Retention and disposal: Payroll and salary and administrative offset 
records will be updated as required in accordance with the National 
Archives and Records Administration's (NARA's) General Records Schedule 
2. Time and attendance records generally will be destroyed after a 
General Accounting Office (GAO) audit or when six years old, whichever 
is sooner, in accordance with NARA's General Records Schedule 2. Tax 
withholding records will be destroyed when four years old in accordance 
with NARA's General Records Schedule 2. U.S. Savings Bond authorization 
(SF 1192 or equivalent) will be destroyed when superseded or after 
separation of employee in accordance with NARA's General Records 
Schedule 2. Bond registration files, receipt and transmittal files will 
be destroyed four months after date of issuance of bond in accordance 
with NARA's General Records Schedule 2. Combined Federal Campaign and 
other allotments will be destroyed after a GAO audit or when three 
years old, whichever is sooner. Thrift Savings Plan Election forms will 
be destroyed when superseded or after separation of employee in 
accordance with NARA's General Records Schedule 2. Direct deposit sign-
up forms will be destroyed when superseded or after separation of 
employee in accordance with NARA's General Records Schedule 2. Levy and 
garnishment records will be destroyed three years after garnishment is 
terminated. Travel authorization records will be destroyed six years 
after the period of the account in accordance with NARA's General 
Records Schedule 9. Records will be disposed of in a secure manner.

System manager(s) and address:
    Director, Office of Finance and Budget, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    Information in this system comes from official personnel documents, 
the individual to whom the record pertains, and Commission officials 
responsible for pay, leave, travel and activity reporting requirements.
ITC-2

System Name:
    Grievance Records.

System Location:
    Offices of Personnel, Administration, Operations, General Counsel, 
and the office where grievance originated, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

Categories of individuals covered by the system:
    All current and former Commission employees who have submitted 
grievances in accordance with part 771 of the regulations of the Office 
of Personnel Management (5 CFR part 771), under 5 U.S.C. 7121, or 
through a negotiated grievance procedure.

[[Page 23488]]

Categories of records in the system:
    This system contains records of grievances filed by agency 
employees under part 771 of regulations issued by the United States' 
Office of Personnel Management, under 5 U.S.C. 7121 or under negotiated 
grievance procedures. These case files contain all documents related to 
the grievance, including statements of witnesses, reports of interviews 
and hearings, examiner's findings and recommendations, a copy of the 
original and final decisions, and related correspondence and exhibits. 
The system includes files and records of internal grievance and 
arbitration systems established through negotiations with recognized 
labor organizations.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 5 U.S.C. 7121; 5 CFR part 771.

Purpose(s):
    These records are used to process grievances submitted by 
Commission employees for relief in a matter of concern or 
dissatisfaction which is subject to the control of agency management, 
and to provide individuals who submit grievances with a copy of their 
records in accordance with the grievance process.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General Routine Uses A, B, C, E, F, G, H, I, J, K and L apply to 
this system.
    Information in this system may be disclosed as necessary to other 
Federal agencies or Federal contractors with statutory authority to 
assist in the collection of Commission debts.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage: These records are maintained on computer media on an internal 
Commission system and on paper in file folders.

Retrievability: These records are retrieved by the names of the 
individuals on whom they are maintained.

Safeguards: These records are maintained in a building with restricted 
public access. The records in this system are kept in limited access 
areas within the building. The paper files are maintained in secure 
file cabinets, and access is limited to persons whose official duties 
require access. The computer files can only be accessed by authorized 
individuals.

Retention and disposal: These records will be retained for a minimum of 
four years but not longer than seven years after closing of the case in 
accordance with the National Archives and Records Administration's 
General Records Schedule 1. Records will be disposed of in a secure 
manner.

System manager(s) and address:
    Director, Office of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment;
5. Approximate date of closing of the case (if applicable); and
6. Signature.
    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment;
5. Approximate date of closing of the case (if applicable); and
6. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 C.F.R. part 
201).

Record source categories:
    Information in this system of records is obtained from:

a. The individual filing the grievance;
b. The testimony of witnesses;
c. Agency officials; and
d. Related correspondence from organizations or persons.
ITC-3

System name:
    Office of Inspector General (``OIG'') Investigative Files 
(General).

System location:
    Office of Inspector General, U.S. International Trade Commission, 
500 E Street, SW, Washington, DC 20436.

Categories of individuals covered by the system:
    This system contains records on individuals and contractors, who 
are or have been the focus of an OIG investigation relating to the 
programs and operations of the Commission.

Categories of records in the system:
    This system contains investigatory materials collected by the OIG's 
investigative unit for law enforcement purposes.
    This system contains documentation of any and all complaints and 
allegations initiating investigations; all relevant correspondence and 
interviews; witness statements; affidavits; copies of all subpoenas 
issued; transcripts of any testimony taken in the investigation and 
accompanying exhibits; documents and other records or copies obtained 
during the investigation; internal staff memoranda, staff working 
papers and other documents and records relating to the investigation; 
and all reports on the investigation.

Authority for maintenance of the system:
    Authority for maintenance of the system is the Inspector General 
Act of 1978 (Pub. L. 95-452) with any revisions or amendments.

Purpose(s):
    These records are used to investigate and/or take other actions to 
address allegations of fraud, waste and abuse of a non-criminal nature 
by Commission employees or contractors.

Routine uses of records maintained in the system, including categories 
of users, and the purposes of such uses:
    General Routine Uses A-K apply to this system.

[[Page 23489]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained on paper in binders or folders, and on 
computer media on an internal Commission system.

Retrievability:
    These records are retrieved by a unique control number assigned to 
each investigation.

Safeguards:
    These records are maintained in a building with restricted public 
access. The records in this system are kept in a limited access area 
within the building. The paper files are maintained in secure file 
cabinets, and access is limited to persons whose official duties 
require access. The computer files can only be accessed by authorized 
individuals.

Retention and disposal:
    These records will be retained for ten years following the end of 
the fiscal year in which an investigation was closed in accordance with 
the National Archives and Records Administration's General Records 
Schedule 22. Records will be disposed of in a secure manner.

System manager(s) and address:
    Inspector General, Office of Inspector General, U.S. International 
Trade Commission, 500 E Street, SW, Washington, DC 20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    These files contain information supplied by the following: 
Individuals, including those to whom the information relates where 
practicable; witnesses; contractors, corporations, and other entities; 
records of individuals and of the Commission; Federal, foreign, state 
or local bodies and law enforcement agencies; documents; 
correspondence; interview memoranda; transcripts of testimony; and 
other miscellaneous sources.

Systems exempted from certain provisions of the Act:
    Pursuant to 5 U.S.C. 552a(k)(2), this system of records is exempt 
from (c)(3), (d), (e)(1), (e)(4)(G) through (I), and (f) of the Privacy 
Act. These exemptions are established in the Commission's rules at 19 
CFR 201.32.
ITC-4

System name:
    Office of Inspector General (``OIG'') Investigative Files 
(Criminal).

System location:
    Office of Inspector General, U.S. International Trade Commission, 
500 E Street, SW, Washington, DC 20436.

Categories of individuals covered by the system:
    This system contains records on individuals and contractors, who 
are or have been the focus of an OIG criminal investigation relating to 
the programs and operations of the Commission.

Categories of records in the system:
    This system contains records maintained by the OlG's criminal 
investigations subunit, and consists of information compiled for the 
purpose of conducting criminal investigations.
    This system contains documentation of any and all complaints and 
allegations initiating investigations; all relevant correspondence and 
interviews; witness statements; affidavits; copies of all subpoenas 
issued; transcripts of any testimony taken in the investigation and 
accompanying exhibits; documents and other records or copies obtained 
during the investigation; internal staff memoranda, staff working 
papers and other documents and records relating to the investigation; 
and all reports on the investigation.

Authority for maintenance of the system:
    Authority for maintenance of the system is the Inspector General 
Act of 1978 (Pub. L. 95-452) with any revisions or amendments.

Purpose(s):
    These records are used to investigate allegations of criminal 
violations by Commission employees or contractors.

Routine uses of records maintained in the system, including categories 
of users, and the purposes of such uses:
    General Routine Uses A-K apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    TAhese records are maintained on paper in binders or folders, and 
on computer media on an internal Commission system.

Retrievability:
    These records are retrieved by a unique control number assigned to 
each investigation.

Safeguards:
    These records are maintained in a building with restricted public 
access. The records in this system are kept in a limited access area 
within the building. The paper files are maintained in secure file 
cabinets, and access is limited to persons whose official duties 
require access. The computer files can only be accessed by authorized 
individuals.

[[Page 23490]]

Retention and disposal:
    These records will be retained for ten years following the end of 
the fiscal year in which an investigation was closed in accordance with 
the National Archives and Records Administration's General Records 
Schedule 22. Records will be disposed of in a secure manner.

System manager(s) and address:
    Inspector General, Office of Inspector General, U.S. International 
Trade Commission, 500 E Street, SW, Washington, DC 20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW., Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment or dates of contractual relationship; and
5. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    These files contain information supplied by the following: 
Individuals, including those to whom the information relates where 
practicable; witnesses; contractors, corporations, and other entities; 
records of individuals and of the Commission; Federal, foreign, state 
or local bodies and law enforcement agencies; documents; 
correspondence; interview memoranda; transcripts of testimony; and 
other miscellaneous sources.

Systems exempted from certain provisions of the Act:
    Pursuant to 5 U.S.C. 552a(j)(2), this system of records is exempted 
from all provisions of the Privacy Act except (b), (c)(1) and (2), 
(e)(4) (A) through (F), (e)(6), (7), (9), (10), and (11), and (i). 
These exemptions are established in the Commission rules at 19 CFR 
201.32.
ITC-5

System Name:
    Telephone Call Detail Records.

System location:
    Offices of Management Services and Information Systems, U.S. 
International Trade Commission, 500 E Street, SW, Washington, DC 20436; 
General Services Administration, 13221 Woodland Park Rd., Herndon, VA 
22071; U.S. Sprint, 8330 Ward Pkwy, Kansas City, MO 64114-2028.

Categories of individuals covered by the system:
    All Commission employees and all contractors, sub-contractors, 
consultants and other individuals who are assigned telephone numbers by 
the Commission and who make long-distance telephone calls or long-
distance facsimile transmissions from or charged to the Commission 
telephone system.

Categories of records in the system:
    Records relating to use of Commission telephones to place long-
distance telephone calls or long-distance facsimile transmissions; 
records indicating assignment of telephone numbers to room numbers and 
employees; and records relating to location of telephones.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii); 41 CFR 201-
21.6.

Purpose(s):
    Records in this system are used to verify telephone usage and to 
resolve billing discrepancies so that telephone bills can be paid. They 
may also be used to identify and seek reimbursement for unofficial 
calls, and as a basis for taking action when agency employees or other 
persons misuse or abuse Commission telephone services.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General Routine Uses A, B, C, E, F, G, H, I, K and L apply to this 
system.
    Relevant information in this system may be disclosed as necessary 
to other Federal agencies or Federal contractors with statutory 
authority to assist in the collection of Commission debts.

Disclosure to consumer reporting agencies:
    Disclosures may be made from this system pursuant to 5 U.S.C. 
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies'' as 
defined in 31 U.S.C. 3701(a)(3).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage: These records are maintained on computer media on an internal 
Commission system, on paper in file folders, and on computer tape in 
file cabinets.

Retrievability: These records are retrieved by the telephone number 
assigned to an individual, by office, by date, by number called, and by 
city called.

Safeguards: These records are maintained in a building with restricted 
public access. The records in this system are kept in limited access 
areas within the building. The paper files and computer tapes are 
maintained in secure file cabinets, and access is limited to persons 
whose official duties require access. The computer files can only be 
accessed by authorized individuals through the use of passcodes.

Retention and disposal: These records are disposed of as provided in 
the National Archives and Records Administration's General Records 
Schedule 12. Records will be disposed of in a secure manner.

System manager(s) and address:
    Director, Office of Information Services, U.S. International Trade 
Commission, 500 E Street, SW., Washington, DC 20436.

[[Page 23491]]

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW., Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Assigned phone number; and
6. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Assigned phone number; and
6. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Assigned phone number; and
6. Signature.
    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    Telephone assignment records; call detail listings and electronic 
files from the telephone service provider; supervisors' confirmation of 
employees' responsibility for calls; and certification of telephone 
bills.
ITC-6

System name:
    Security Access Records.

System location:
    Office of Management Services, U.S. International Trade Commission, 
500 E Street, SW, Washington, DC 20436; Federal Protective Services 
Division, General Services Administration, Southeast Federal Center, 
Bldg. 202, Washington, D.C. 20407; and Kastle Systems, 1501 Wilson 
Blvd., Arlington, VA 22209.

Categories of individuals covered by the system:
    All Commission employees and all contractors, sub-contractors, 
consultants and other individuals who are assigned electronic security 
keys, and all visitors that sign in at the guard station upon entering 
the Commission premises.

Categories of records in the system:
    Records relating to the use of electronic security keys, including 
records on which keys were used to gain or seek access to controlled 
areas, and the time at which access was gained or sought; and records 
relating to entry of Commission premises, including the times at which 
entry and exit were made and location accessed within the Commission.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii).

Purpose(s):
    These records are used to permit tracking of individual movements 
in circumstances such as when there has been a security breach or 
theft, to monitor access to restricted areas, and to keep track of all 
visitors to the Commission or those individuals who do not have 
Commission identification cards.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General Routine Uses A, B, C, E, F, G, H, I, K and L apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage: The visitor log records are maintained on paper in file 
folders; the security key records are maintained on electronic tape and 
magnetic disk.

Retrievability: The visitor log records are retrieved by month and 
year; the security key records are retrieved by area accessed, date and 
time of entry, key number, and name of individual.

Safeguards: The visitor log records are maintained by the Federal 
Protective Service in a secure facility with access limited to persons 
whose official duties require access. The security key records are 
maintained by the contractor in a secure facility with access limited 
to persons whose official duties require access.

Retention and disposal: The visitor log records will be retained for 
two years in accordance with the National Archives and Records 
Administration's General Records Schedule 18. The security key records 
are maintained for 60 days. Records will be disposed of in a secure 
manner.

System manager(s) and address:
    Chief, Facilities Support Division, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW., Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Date of visit(s) (for visitor log records); and
6. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Date of visit(s) (for visitor log records); and
6. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy

[[Page 23492]]

Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable);
5. Date of visit(s) (for visitor log records); and
6. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    Information in this system comes from the visitor logs and, in the 
case of security key records, from the Commission security contractor.
ITC-7

System Name:
    Personnel Security Investigative Files.

System location:
    Office of Personnel, U.S. International Trade Commission, 500 E 
Street, SW, Washington, DC 20436.

Categories of individuals covered by the system:
    All current and former employees and all applicants for employment.

Categories of records in the system:
    Records relating to name, date of birth, place of birth, Social 
Security Number, citizenship, fingerprints, credit references, credit 
records, education, arrest records, Federal employee relatives, dates 
and purposes of visits to foreign countries, passport number(s), names 
of spouse(s), names of relatives, names of references, date(s) of 
appointment, position title(s), grade, duty station(s), Office of 
Personnel file folder location, type of clearance granted, clearance 
date, clearance termination date, suitability date, investigation 
basis, investigation completion date, background investigation update 
and upgrade information, Commission termination date, security briefing 
data, and security investigator's notes on information gathered during 
the investigation.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: Executive Orders 10450 and 12065; 19 
U.S.C. 1331(a)(1)(A)(iii).

Purpose(s):
    Records in this system are used to: determine whether to issue 
security clearances; provide a current record of Commission employees 
with security clearance(s); and provide access cards and keys to 
Commission buildings and offices.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General Routine Uses A, B, C, E, F, G, H, I, J, and K apply to this 
system.
    Relevant information in this system may be disclosed as necessary 
to other Federal agencies or Federal contractors with statutory 
authority to assist in the collection of Commission debts.

Disclosure to consumer reporting agencies:
    Disclosures may be made from this system pursuant to 5 U.S.C. 
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies'' as 
defined in 31 U.S.C. 3701(a)(3).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage: These records are maintained on paper in file folders.

Retrievability: These records are retrieved by name.

Safeguards: These records are maintained in a building with restricted 
public access. The records in this system are kept in locked file 
cabinets in a limited access area within the building. Access is 
limited to persons whose official duties require access.

Retention and disposal: These records will be retained not later than 
five years after separation or transfer of employee in accordance with 
the National Archives and Records Administration's General Records 
Schedule 18. Records will be disposed of in a secure manner.

System manager(s) and address:
    Director, Office of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable); and
    5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable); and
    5. Signature.
    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security Number (for employees);
    4. Dates of employment (if applicable); and
    5. Signature.
    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    Individual on whom record is maintained; Office of Personnel 
Management; and any contractor who has been retained by the Commission 
to conduct background investigations.

Systems exempted from certain provisions of the Act:
    Pursuant to 5 U.S.C. 552a(k)(1), (k)(5) and (k)(6), this system of 
records is exempted from (c)(3), (d), (e)(1), (e)(4)(G)-(I) and (f) of 
the Privacy Act. These exemptions are established in the Commission 
rules at 19 CFR 201.32.

[[Page 23493]]

ITC-8
System Name
    Library Circulation Records.

System location:
    The National Library of International Trade (``Library''), U.S. 
International Trade Commission. 500 E Street, SW, Washington, DC 20436.

Categories of individuals covered by the system:
    All Commission employees who have borrowed materials from the 
Library.

Categories of records in the system:
    Records relating to titles and other identifying data on materials 
borrowed from the Library, and agency, office, office telephone number, 
and office room number of borrower, and the scheduled return date for 
each item borrowed.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 40 U.S.C. 483(b)(1); 19 U.S.C. 
1331(a)(1)(A)(iii).

Purpose(s):
    To locate Library materials in circulation and to control and 
inventory Library materials loaned.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General Routine Uses E, H, I and L apply to this system.
    Relevant information in this system may be disclosed as necessary 
to other Federal agencies or Federal contractors with statutory 
authority to assist in the collection of Commission debts.

Disclosure to consumer reporting agencies:
    Disclosures may be made from this system pursuant to 5 U.S.C. 
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies'' as 
defined in 31 U.S.C. 3701(a)(3).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage: These records are maintained on computer media on an internal 
Commission system and on paper in an index system.

Retrievability: These records are retrieved by name, by title of item 
borrowed, and by call number.

Safeguards: These records are maintained in a building with restricted 
public access. The records in this system are in a limited access area 
within the building. The paper records are kept within the control of 
Library staff during working hours and in a locked area at other times. 
The computer files can only be accessed by authorized individuals.

Retention and disposal: These records are maintained until the borrowed 
material is returned or until an employee is no longer employed at the 
Commission. Records will be disposed of in a secure manner.

System manager(s) and address:
    Chief, Library Services, U.S. International Trade Commission, 500 E 
Street, SW, Washington, DC 20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number;
4. Dates of employment; and
5. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    Information is obtained from the individual who borrows materials, 
from library records on materials borrowed, and from the Commission 
telephone directory.
ITC-9

System Name:
    Parking Records.

System location:
    Facilities Support Division of the Office of Management Services, 
U.S. International Trade Commission, 500 E Street, SW., Washington, DC 
20436.

Categories of individuals covered by the system:
    All Commission employees and other authorized individuals who have 
monthly parking permits or who are members of carpools.

Categories of records in the system:
    Records relating to name, office room number, office phone number, 
agency, home address, automobile type and license number, and length of 
government service.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii); 40 U.S.C. 
491; 41 CFR 101-20.1 et seq.

Purpose(s):
    To allocate and control parking spaces and to assist in creating 
carpools.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General Routine Uses A, B, C, E, F, G, H, I, K and L apply to this 
system.
    Relevant information in this system may be disclosed as necessary 
to other Federal agencies or Federal contractors with statutory 
authority to assist in the collection of Commission debts.

Disclosure to consumer reporting agencies:
    Disclosures may be made from this system pursuant to 5 U.S.C. 
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies'' as 
defined in 31 U.S.C. 3701(a)(3).

[[Page 23494]]

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained on paper in file folders and on 
computer media.

Retrievability:
    These records are retrieved by applicant name or space assignment.

Safeguards:
    These records are maintained in a building with restricted public 
access. The records in this system are in a limited access area within 
the building. Access is limited to persons whose official duties 
require access.

Retention and disposal:
    Records are maintained until parking permit expiration date or 
cancellation. Records will be disposed of in a secure manner.

System manager(s) and address:
    Facilities Management Specialist, Office of Management Services, 
U.S. International Trade Commission, 500 E Street, SW, Washington, DC 
20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    Information is obtained from the individual to whom the records 
pertain.
ITC-10

System Name:
    Mailing List Records

System location:
    Office of the Secretary, U.S. International Trade Commission, 500 E 
Street, SW., Washington, DC 20436.

Categories of individuals covered by the system:
    Individuals requesting placement on a Commission mailing list.

Categories of records in the system:
    Name, organization, business or home address, telephone numbers, 
facsimile numbers and electronic mail address.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii).

Purpose(s):
    Records in this system are used to address various agency 
publications.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Address labels from these records are transmitted to the Government 
Printing Office to be affixed to the Commission's mailings.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage: These records are maintained on computer media on an internal 
Commission system.

Retrievability: These records are retrieved by name and record number.

Safeguards: These records are maintained in a building with restricted 
public access. The records in this system are kept in a limited access 
area within the building. Access to the files is limited to individuals 
whose official duties require access.

Retention and disposal: Records are maintained until individuals to 
whom the records pertain request deletion or fail to respond to a 
validation request. Records will be disposed of in a secure manner.

System manager(s) and address:
    Secretary, Office of the Secretary, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

Notification procedure:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.

[[Page 23495]]

    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    Information is obtained from the individual to whom the records 
pertain.
ITC-11

System Name:
    Congressional Correspondence Records

System location:
    Office of External Relations, U.S. International Trade Commission, 
500 E Street, SW, Washington, DC 20436, and other offices in the 
Commission with information pertaining to the correspondence located at 
the same address as the Office of External Relations.

Categories of individuals covered by the system:
    Members of Congress.

Categories of records in the system:
    Name, address and title of, and referrals of constituents' 
inquiries, from Members of Congress and responses thereto, and any 
other personal information in correspondence.

Authority for maintenance of the system:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 44 U.S.C. 3101; 19 U.S.C. 
1331(a)(1)(A)(iii).

Purpose(s):
    Records in this system are used to respond to Congressional 
inquiries and inform Congress about Commission activities.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, D, E, F, K and L apply to this system.
    Referral may be made to other Federal, State, or local government 
agencies for appropriate action when the matter complained of or 
inquired about comes within the jurisdiction of such agency.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage: These records are maintained on paper in file folders and on 
computer media on an internal Commission system.

Retrievability: These records are retrieved by name of Member of 
Congress.

Safeguards: These records are maintained in a building with restricted 
public access. The records in this system are kept in limited access 
areas within the building. The paper files are stored in secure file 
cabinets and access is limited to persons whose official duties require 
access. The computer files can only be accessed by authorized 
individuals.

Retention and disposal: Records are maintained at least two years 
subsequent to the end of a Member of Congress' term in office. Records 
will be disposed of in a secure manner.

System manager(s) and address:
    Director, Office of External Relations, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.

Notification procedure.
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW, Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

Record access procedure:
    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting record procedure:
    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW, 
Washington, DC 20436.
    Individuals must furnish the following information for their 
records to be located and identified:

1. Full name(s);
2. Date of birth;
3. Social Security Number (for employees);
4. Dates of employment (if applicable); and
5. Signature.

    Individuals requesting amendment must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record source categories:
    Members of Congress, their staffs, and individuals on whose behalf 
there have been Congressional inquiries.

Appendix A--General Routine Uses Applicable to More Than One System of 
Records

A. Disclosure for Law Enforcement Purposes

    When information indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto, disclosure may 
be made to the appropriate agency, whether Federal, foreign, State, 
local, or tribal, or other public authority responsible for 
enforcing, investigating or prosecuting such violation or charged 
with enforcing or implementing the statute, rule, regulation, or 
order issued pursuant thereto, if the information disclosed is 
relevant to any enforcement, regulatory, investigative or 
prosecutive responsibility of the receiving entity.

B. Disclosure Incident to Requesting Information

    Information may be disclosed to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and 
to identify the type of information requested), when necessary to 
obtain information relevant to an agency decision concerning 
retention of an employee or other personnel action (other than 
hiring), retention of a security clearance, the letting of a 
contract, or the issuance or retention of a grant, or other benefit.

C. Disclosure to Requesting Agency

    Disclosure may be made to a Federal, State, local, foreign, or 
tribal or other public authority of the fact that this system of

[[Page 23496]]

records contains information relevant to the retention of an 
employee, the retention of a security clearance, the letting of a 
contract, or the issuance or retention of a license, grant, or other 
benefit. The other agency or licensing organization may then make a 
request supported by the written consent of the individual for the 
entire record if it so chooses. No disclosure will be made unless 
the information has been determined to be sufficiently reliable to 
support a referral to another office within the agency or to another 
Federal agency for criminal, civil, administrative, personnel, or 
regulatory action.

D. Disclosure to Office of Management and Budget

    Information may be disclosed to the Office of Management and 
Budget at any stage in the legislative coordination and clearance 
process in connection with private relief legislation as set forth 
in OMB Circular No. A-19.

E. Disclosure to Congressional Offices

    Information may be disclosed to a congressional office from the 
record of an individual in response to an inquiry from the 
congressional office made at the written request of the individual 
about whom the record is maintained. Disclosure will not be made 
until the congressional office has furnished appropriate 
documentation of the individual's request, such as a copy of the 
individual's written request.

F. Disclosure to Department of Justice

    Information may be disclosed to the Department of Justice, or in 
a proceeding before a court, adjudicative body, or other 
administrative body before which the Commission is authorized to 
appear, when:

1. The Commission, or any component thereof; or
2. Any employee of the Commission in his or her official capacity; 
or
3. Any employee of the Commission in his or her individual capacity 
where the Department of Justice or the Commission has agreed to 
represent the employee; or
4. The United States

is a party to litigation or has an interest in such litigation, and 
the Commission determines that the records are both relevant and 
necessary to the litigation and the use of such records is deemed by 
the Commission to be for a purpose that is compatible with the 
purpose for which the records were collected.

G. Disclosure to the National Archives and GSA

    Information may be disclosed to the National Archives and 
Records Administration or General Services Administration for 
records management inspections conducted under 44 U.S.C. 2904 and 
2906.

H. Disclosure to Contractors, Grantees, Etc.

    Information may be disclosed to agency contractors, grantees, 
consultants, or volunteers who have been engaged to assist the 
agency in the performance of a contract, service, grant, cooperative 
agreement, job, or other activity for the Commission related to this 
system of records and who need to have access to the records in 
order to perform the activity for the Commission. This includes 
Federal agencies providing payroll, management, or administrative 
services to the Commission. When appropriate, recipients shall be 
required to comply with the requirements of the Privacy Act of 1974 
as provided in 5 U.S.C. 552a(m).

I. Disclosures for Administrative Claims, Complaints and Appeals

    Information from this system of records may be disclosed to an 
authorized appeal grievance examiner, formal complaints examiner, 
equal employment opportunity investigator, arbitrator or other 
person properly engaged in investigation or settlement of an 
administrative grievance, complaint, claim, or appeal filed by an 
employee or former employee, but only to the extent that the 
information is relevant and necessary to the proceeding. Agencies 
that may obtain information under this routine use include, but are 
not limited to, the Office of Personnel Management, Office of 
Special Counsel, Merit Systems Protection Board, Federal Labor 
Relations Authority, Equal Employment Opportunity Commission, and 
Office of Government Ethics.

J. Disclosure to the Office of Personnel Management

    Information from this system of records may be disclosed to the 
Office of Personnel Management pursuant to that agency's 
responsibility for evaluation and oversight of Federal personnel 
management.

K. Disclosure in Connection with Litigation

    Information from this system of records may be disclosed in 
connection with litigation or settlement discussions regarding 
claims by or against the Commission, including public filing with a 
court, to the extent that disclosure of the information is relevant 
and necessary to the litigation or discussions and except where 
court orders are otherwise required under section (b)(11) of the 
Privacy Act of 1974, 5 U.S.C. 552a(b)(11).

L. Disclosure to Labor Unions

    Information from this system of records may be disclosed to 
provide information to officials of labor organizations when 
relevant and necessary to their duties of exclusive representation 
concerning personnel policies, practices, and matters affecting work 
conditions.

Appendix B--Government-Wide System Notices Applicable to the Commission

    The Commission maintains some records covered by Government-wide 
system of records notices published by other agencies. There may not 
be actual Commission files in all Government-wide systems. This list 
includes all Government-wide system notices known as the publication 
date, but any later established Government-wide system notices may 
also be applicable.

1. OGE/GOVT-1--Executive Branch Public Financial Disclosure Reports 
and Other Ethics Program Records
2. OGE/GOVT-2--Confidential Statements of Employment and Financial 
Interests
3. EEOC/GOVT-1--Equal Employment Opportunity Commission Records and 
Appeal Records.
4. FEMA/GOVT-1--National Defense Executive Reserve System
5. GSA/GOVT-2--Employment Under Commercial Activities Contracts
6. GSA/GOVT-3--Travel Charge Card Program
7. GSA/GOVT-4--Contracted Travel Service Program
8. DOL/ESA-13--Employment Standards Administration, Office of 
Workers' Compensation Programs, Federal Employees' Compensation Act 
File
9. DOL/ETA-14--Employment Training Administration Job Corpsman 
Records
10. MSPB/GOVT-1--Appeal and Case Records
11. OPM/GOVT-1--General Personnel Records
12. OPM/GOVT-2--Employee Performance File System Records
13. OPM/GOVT-3--Records of Adverse Actions and Actions Based on 
Unacceptable Performance
14. OPM/GOVT-5--Recruiting, Examining, and Placement Records
15. OPM/GOVT-6--Personnel Research and Test Validation Records
16. OPM/GOVT-7--Applicant--Race, Sex, National Origin and Disability 
Status Records
17. OPM/GOVT-9--File on Position Classification Appeals, Job Grading 
Appeals, and Retained Grade or Pay Appeals
18. OPM/GOVT-10--Employee Medical File System Records

    Issued: April 22, 1997.

    By order of the Commission.
Donna R. Koehnke,
Secretary.

[FR Doc. 97-11138 Filed 4-29-97; 8:45 am]
BILLING CODE 7020-02-P